The HR Project Lead role is responsible for the financial and administrative support for HR division of the company. They oversee making payments owed by the HR division to suppliers and other creditors, paying vendor invoices or bills, and recording the company’s short-term debts. To work in this role at Unifi, an employee must apply basic accounting principles and handle work that is analytical, evaluative, and advisory in nature and that requires an understanding of both accounting theory and practice. Professionals are expected to have the ability to pay attention to detail and enter a high volume of data. They are generally in daily communication with vendors, HR teams and accounts payable department within the company. Along with this, budgeting monitoring and control will be an important part of this role. This role also includes providing administrative support to the HR division and assisting the Head of HR with the activities outlined below.
Purpose/ Objective
- Support the company in optimizing our financial transactions and systems
- Strengthen and grow relationships with vendors and suppliers through timely payment
- Assist in streamlining and improving the accounts payable process
- Exercise integrity and confidentiality in financial reporting
- Comply with federal, state, and local financial requirements
- Create budget reports and ensure the core function is running within the budget
Job Responsibilities
- Obtain proper information and/or data regarding invoice payments
- Clarify any questionable invoice items, charges and validate with appropriate manager
- Follow procedure for accuracy of coding and review invoices to be completed for payment
- Maintain record of invoices received, coded and payments date for all inquiries
- Check vendor files for any previous payments, provide ad-hoc reports to vendors for payment history
upon request
- Setup vendors, prepare listing invoice number, date, vendor address, item description, amounts and
coding per accounting policies and procedures
- Reconcile vendor spend with budget monthly basis to ensure vendor spend is within the budget, report of
variations to the appropriate management
- Verify invoices against purchase orders and ensure goods or services were received before issuing
payment to vendors
- Follow up with AP department for any discrepancy and payments
- Understand the budgeting process and be able to assist in calculating budget reports
- Keeping track of all payments and expenditures across HR
- Support in creation of annual and quarterly budget for HR and forecasting future budgeting needs
- Analyzing financial information and prepare regular reports for ensuring HR remains within budget
- Implementing effective budgeting procedures and policies
- Identifying variances between budgeted and actual financial results at the end of each reporting period
- Suggesting improvements in HR’s budget utilization
- Maintain birthday/service anniversary tracker for Head of HR directs
- Birthday/Service Anniversary Flowers/Gifts orders
- Calendar & Scheduling for Head of HR
- Managing complex calendars across time zones
- Scheduling meetings, appointments, and events
- Prioritizing and resolving scheduling conflict
- Events support managed centrally (HR Ascend/Quarterly, Vendor HR Meetings)
- Room reservations
- Food orders (includes understanding dietary restrictions of participants etc.)
- Office Supplies Order
- Expense reports audit and reviews for Head of HR Directs
- Communications from Head of HR – maintain tracker/list
- Travel & Logistics for Head of HR travel
- Booking domestic and international travel
- Coordinating itineraries, accommodations, and ground transportation
- Preparing travel expense reports
Qualifications
Qualification/ Skills/ Experience:
- Analytical skills
- Detail oriented and organized
- Computation skills, NetSuite background is a plus
- Sound knowledge of MS Excel, especially pivot tables, charts and advanced formulas
- Leadership abilities
- Written and oral communication skills
- Problem solving skills
- Prior experience as a Budget Analyst or a similar role
- Experience with data analysis and forecasting methods
- Ability to understand as well as explain financial and budgeting information in simple terms
Must have skills
- good microsoft skills
- good communication
- netsuite knowledge
