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Amh Services
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HR Accounts Payable & Budget AM

HR Accounts Payable & Budget AM

Amh Services

8 - 9 years

6 - 10 Lacs

Gurugram

Posted:4 hours ago| Platform:

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Skills Required

Administration Financial reporting Analytical Accounts Manager Scheduling Budgeting Forecasting Monitoring Auditing Logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

The HR Project Lead role is responsible for the financial and administrative support for HR division of the company. They oversee making payments owed by the HR division to suppliers and other creditors, paying vendor invoices or bills, and recording the company s short-term debts. To work in this role at Unifi, an employee must apply basic accounting principles and handle work that is analytical, evaluative, and advisory in nature and that requires an understanding of both accounting theory and practice. Professionals are expected to have the ability to pay attention to detail and enter a high volume of data. They are generally in daily communication with vendors, HR teams and accounts payable department within the company. Along with this, budgeting monitoring and control will be an important part of this role. This role also includes providing administrative support to the HR division and assisting the Head of HR with the activities outlined below.

Purpose/ Objective:

Support the company in optimizing our financial transactions and systems

Strengthen and grow relationships with vendors and suppliers through timely payment

Assist in streamlining and improving the accounts payable process

Exercise integrity and confidentiality in financial reporting

Comply with federal, state, and local financial requirements

Create budget reports and ensure the core function is running within the budget

Job Responsibilities:

Obtain proper information and/or data regarding invoice payments

Clarify any questionable invoice items, charges and validate with appropriate manager

Follow procedure for accuracy of coding and review invoices to be completed for payment

Maintain record of invoices received, coded and payments date for all inquiries

Check vendor files for any previous payments, provide ad-hoc reports to vendors for payment history

upon request

Setup vendors, prepare listing invoice number, date, vendor address, item description, amounts and

coding per accounting policies and procedures

Reconcile vendor spend with budget monthly basis to ensure vendor spend is within the budget, report of

variations to the appropriate management

Verify invoices against purchase orders and ensure goods or services were received before issuing

payment to vendors

Follow up with AP department for any discrepancy and payments

Understand the budgeting process and be able to assist in calculating budget reports

Keeping track of all payments and expenditures across HR

Support in creation of annual and quarterly budget for HR and forecasting future budgeting needs

Analyzing financial information and prepare regular reports for ensuring HR remains within budget

Implementing effective budgeting procedures and policies

Identifying variances between budgeted and actual financial results at the end of each reporting period

Suggesting improvements in HR s budget utilization

Maintain birthday/service anniversary tracker for Head of HR directs

Birthday/Service Anniversary Flowers/Gifts orders

Calendar & Scheduling for Head of HR

o Managing complex calendars across time zones

o Scheduling meetings, appointments, and events

o Prioritizing and resolving scheduling conflict

Events support managed centrally (HR Ascend/Quarterly, Vendor HR Meetings)

o Room reservations

o Food orders (includes understanding dietary restrictions of participants etc.)

Office Supplies Order

Expense reports audit and reviews for Head of HR Directs

Communications from Head of HR maintain tracker/list

Travel & Logistics for Head of HR travel

o Booking domestic and international travel

o Coordinating itineraries, accommodations, and ground transportation

o Preparing travel expense reports

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HR Accounts Payable & Budget AM