Head of Facilities Management

Position: Head of Facilities

Location:

residential position

About Pathways World School

Pathways World School is a leading day and residential school, spread over 32 acres with a constructed area of more than 70,000 square metres. The campus features world-class infrastructure, including central air conditioning, an independent feeder line for electricity supply, captive power generation with DG sets, groundwater facilities with sanctioned borewells, rainwater harvesting systems, sewage treatment and water-softening plants, in-house laundry operations, advanced audio-visual installations and various other utilities and infrastructure. With multiple student hostels and staff residences, the campus is a self-sufficient community designed to provide a safe, sustainable, and high-quality living and learning environment.

Position Overview

The Head of Facilities & Maintenance will be responsible for overseeing, maintaining, and enhancing the entire school campus infrastructure, including buildings, classrooms, hostels, staff quarters, sports complexes, air-conditioning systems, power supply, water and sanitation, safety, landscaping, audio-video systems and other utilities. This role ensures smooth day-to-day functioning of all facilities, preventive and breakdown maintenance, cost optimisation, infrastructure upgrades and adherence to statutory, environmental, and safety standards and compliances.

Key Responsibilities

1. Facilities & Infrastructure Management

• Oversee upkeep of all buildings, hostels, classrooms, dining halls, staff housing, and common facilities.
• Ensure smooth functioning of various systems and equipment’s such as centralized air-conditioning, electrical systems, plumbing, sewage treatment plants (STP), borewells, RO plants, elevators, and DG backup.
• Manage campus landscaping, horticulture, and cleanliness in collaboration with housekeeping teams.
• Maintain all assets of the school including furniture and fixtures, lab equipment’s etc

2. Maintenance & Operations

• Develop and implement preventive maintenance schedules for HVAC, electrical, water supply, fire safety, and other critical systems.
• Coordinate timely repairs to minimize downtime and disruptions to school activities.
• Monitor energy, water, and resource consumption and implement sustainability practices.

3. Infrastructure Upgrades & Projects

• Where necessary, identify and execute upgrades/replacements of old plant and equipment with modern, energy-efficient systems to reduce OPEX.
• Lead facility-related capital projects, including planning, budgeting, vendor selection, and execution.
• Undertake renovation and refurbishment projects for various buildings and spaces
• Ensure all projects are delivered on time, within budget, and to quality standards.

4. Vendor & Contract Management

• Develop, negotiate, and manage contracts and AMC’s with external vendors, service providers and contractors
• Negotiate service agreements and ensure performance delivery within budget.

5. Safety, Compliance, Liaison & Risk Management

• Liaise with government authorities for obtaining various approvals, renewals, inspection etc to ensure adherence to all statutory compliance (fire safety, pollution control, electrical norms, building regulations etc).
• Maintain campus security and safety protocols in coordination with security staff.
• Conduct regular audits and drills for fire, disaster preparedness, and safety awareness.

6. Team Leadership & Coordination

• Lead a team of maintenance engineers, technicians, housekeeping, transport, and security staff.
• Provide training, allocate responsibilities, and monitor performance.
• Work closely with school administration, academic staff, and students to ensure a safe and functional environment.

7. Budgeting & Planning

• Prepare annual budgets for facilities and maintenance.
• Track expenses and ensure cost-effective operations.
• Plan and oversee new construction, renovation, and infrastructure upgrades.

Qualifications & Experience

• Bachelor’s degree/Diploma in Mechanical / Electrical Engineering (Master’s preferred).
• 12 -18 years of relevant experience in facilities management, preferably in large campuses, residential schools, universities, commercial complexes, hospitality projects or hospitals.
• Strong technical knowhow of electro-mechanical systems, utilities and infrastructure as well as civil maintenance.
• Demonstrated experience in project management, vendor management and contract management
• Experience in handling large teams and multiple vendors.
• Exposure to sustainability initiatives (solar power, waste management, rainwater harvesting) preferred.

Skills & Attributes

• Strong leadership, planning, and organizational skills.
• Hands-on approach, ability to multitask and handle emergencies under pressure.
• Excellent vendor negotiation and contract management skills.
• Knowledge of statutory compliances, safety, and security systems.
• Good communication and interpersonal skills to work with staff & students.