Head of Facilities Management

Role Purpose

The Head – Administration & Facilities is responsible for end-to-end leadership of facilities management, infrastructure, and support services for the manufacturing facility.

The role ensures safe, compliant, cost-effective, and world-class workplace operations, enabling uninterrupted manufacturing, employee well-being, and operational excellence.

Experience

20+ years of progressive experience in Administration, Facilities, Infrastructure, or Plant Support functions within automotive or large manufacturing environments.

Key Responsibilities

1. Administration & Facilities Leadership

• Provide strategic and operational leadership for plant administration, facilities, and infrastructure management across manufacturing, office, warehouse, utilities, and township facilities
• Establish best-in-class administrative systems and policies aligned with global automotive standards.

2. Infrastructure & Asset Management

• Own and manage plant buildings, utilities, HVAC, power, water, waste management, roads, security systems, and common infrastructure.
• Ensure preventive and predictive maintenance of facilities to support 24x7 manufacturing operations.

3. Compliance, Safety & Sustainability

• Ensure full compliance with statutory, regulatory, and environmental requirements (Factories Act, Labour Laws, Fire & Safety, Pollution Control, ESG norms).
• Drive workplace safety, emergency preparedness, disaster management, and business continuity planning.
• Lead energy conservation, sustainability, and green initiatives (ISO 14001, ISO 45001, LEED, carbon footprint reduction).

4. Vendor & Contract Management

• Manage large vendor ecosystems covering housekeeping, security, transport, cafeteria, waste disposal, landscaping, and facility services.
• Negotiate and administer high-value contracts, ensuring service quality, SLA adherence, and cost optimization.

5. Employee Services & Workplace Experience

• Oversee employee transport, canteen operations, housing/guest houses, medical facilities, and welfare amenities.
• Ensure a safe, hygienic, and employee-friendly workplace, aligned with global manufacturing best practices.

6. Budgeting & Cost Control

• Own annual CapEx and OpEx budgets for administration and facilities.
• Drive cost optimization, value engineering, and productivity improvements without compromising safety or quality.

7. Crisis & Risk Management

• Lead response for plant emergencies, industrial incidents, natural disasters, and security threats.
• Act as a key member of the Plant Crisis Management Team.

8. Stakeholder Management

• Interface with government authorities, statutory bodies, local administration, auditors, and community stakeholders.
• Collaborate closely with Manufacturing, HR, EHS, Security, Finance, and Global Corporate teams.

9. Digitalization & Continuous Improvement

• Drive digital transformation of facilities and admin operations (CMMS, smart facilities, access control, surveillance, IoT-based monitoring).
• Implement Lean, TPM, and Kaizen initiatives in support functions.

10. Team Leadership & Capability Building

• Lead and develop a large multi-disciplinary team across admin, facilities, security, and services.
• Build strong succession pipelines and capability for future expansion.

Qualifications

Education

• Bachelor’s degree in Engineering / Architecture / Facilities Management / Industrial Management
• MBA / PGDM in Operations, General Management, or Infrastructure Management preferred

Experience & Skills

• 20+ years in Administration & Facilities leadership in automotive or large manufacturing plants
• Strong knowledge of plant infrastructure, utilities, EHS, statutory compliance, and labour laws
• Proven experience managing large CapEx/OpEx budgets and complex vendor ecosystems
• Exposure to greenfield and brownfield plant setups is a strong advantage
• Experience handling Unionized employees.
• Excellent stakeholder management, negotiation, and crisis-handling skills
• Strong leadership, execution rigor, and decision-making ability
• Fluent in Local Language (Tamil)