Head HR -Daman

This position is responsible for overseeing the entire gamut of the Human Resource and Administration activities at the plants in Daman & Mota Pondha. The position will be responsible for implementation of HR Policies and processes and all HR initiatives at the plant in line with the guidance from Corporate HR, providing regular feedback on employee morale and issues to the Plant head and CHRO and managing the employee relations in the Plant. The position will also be responsible for ensuring all statutory compliances relating to HR in the plant.

KEY PERFORMANCE AREAS:

• Consistent implementation of company’s HR Policies and Processes at the plant
• Employee engagement and morale
• % Retention and Attrition at management cadre and Critical talent at plant
• Availability of skilled manpower so as to not affect production process
• Absenteeism and attrition rate
• Administration cost and Employee cost including overtime
• Compliance of all HR related statutory requirements
• Employee grievance redressal (Timely and Accuracy)

KEY ACTIVITIES & RESPONSIBILITIES

Strategic HR and Planning / Budgeting

• Prepare the HR Plan and Budget based on the annual forecast for the plant, in consultation with the Plant Head and CHRO
• Work with departmental heads at the plant to finalize the annual manpower plan and budget for the plant and provide the same to Corporate team
• Provide strategic decision support to the Plant Head to enable achievement of the annual targets for the plant and for successful implementation of various initiatives planned
• As part of the management team for the plant, actively contribute to business discussions and keep the plant & corporate management team aware of HR issues in the plant

Manpower Planning and Recruitment

• Engage with the plant management team to understand manpower requirements
• Oversee the recruitment of manpower at the plant for management cadre, below Managerial cadre
• Ensure adherence to defined policy and process and approved manpower budget
• Participate in the selection process for management staff and ensure adherence to company policies and guidelines
• Ensure that worker level recruitments are conducted as per companies hiring policies and procedures
• To conduct Recruitment & Selection process including identification of sources, screening of profiles, interview coordination, salary negotiations (Below Manager Cadre)
• To be part of selection process and drive hiring for positions higher that are Manager level or above, in consultation with the corporate TA team
• Ensure timely completion and dispatching of offer letters and appointment process for the Plant staff, with support from the central operations team
• Ensure a percentage of the workforce consists of trainees from National Employment Services, Labour Exchanges, local institutions etc.
• Monitor the performance of the trainees inducted and offer permanent employment to high potential trainees

HR Operations

• To oversee the implementation of HR policies and other HR Systems such as Performance Appraisals, Training and Development in line with the guidelines provided by Corporate HR Department
• To oversee routine HR activities such as attendance and streamlining of the processes with a focus on controlling absenteeism
• To constantly monitor data on absenteeism, chronic absentees, safety statistics, leave tracking etc. and take corrective action where required
• To facilitate any external and internal audits (social and business) and support by providing relevant information and documentation
• To ensure attendance records from Contract Register, Attendance Register, Salary Register manually and digitally are updated

Payroll Management

• To monitor the systems in place at the sites to ensure timely disbursal of wages and salary for non-management cadre (Worker and Contract)
• To corroborate attendance records to weed out any discrepancies and provide the attendance inputs to the Head Office for payment of wages to on-roll staff (management employees)
• To oversee the completion of all the required exit formalities and ensure timely remittance of Full and Final settlements to employees leaving the organization

Performance Management

• Ensure that the goal setting process is conducted as per set timelines
• Regularly coordinate and work with the Corporate HR Dept. department to ensure timely execution of Performance Appraisals
• Conduct the Performance Review process at the Plant, as per schedule
• To effectively complete and ensure timely closure of Performance Management Cycle

Training & Development

• Plan training programs and activities in line with Corporate HR guidelines and based on inputs received from L&D functional team
• Coordinate with the Corporate HR Dept. Dept. for training programs and prepare a monthly training calendar for the location
• Appoint certified trainers for the training sessions to be held, in consultation with the Corp L&D Manager
• Ensure all resources required for the training programs are available
• Keep track and ensure employees undergo the training programs planned for them on time
• Monitor the conducting of post-training evaluation and assess the impact of the training
• Work with the Technical training manager to prepare a schedule for technical training programs at the plants
• Work with Plant Heads and L&D to develop and implement training for workmen and create a skill development matrix for workmen

Administration

• Work with the Corporate Admin Head to ensure that all admin related practices are in line with the corporate admin policy framework
• Work with the Plant Admin manager to ensure that the Admin services and facilities are managed in line with the budgets
• Oversee smooth functioning of all administration related tasks viz. Security, time office, canteen facilities, housekeeping and overall cleanliness and maintenance of the Plant
• Oversee and review the service terms and conditions with contractors and vendors for provision of cost effective administrative facilities
• Institutionalize a system to regularly seek employee feedback on quality of administration services and work with the Plant Head and Plant HR Team towards improving the same based on feedback received
• Periodically review the documentation of all contracts, warranties, bills, service conditions with respect to administration services to ensure the same is kept up to date
• Review and monitor administration costs, and work towards reducing the same in consultation with the Plant Admin Manager and Corporate Admin Head

Industrial Relations

• To work closely with the Management, Corporate HR / IR head in implementing the plan at the site
• To guarantee the adherence to statutory compliances for the staff on contract and address grievances appropriately
• Liaise with unions to ensure adequate communication and discussion on expectations, queries and problems to maintain good relations and a harmonious working environment
• Promptly address any labour issues in the Plant and take the support the Plant Head and Head HR if required
• To attend to employees’ grievances in a timely manner
• To adhere to disciplinary standards at site as set by the Corporate HR Dept.
• To conduct regular meetings with Corporate HR Dept. to address Plant issues, if any
• To keep the Corporate HR Dept. updated on all-disciplinary proceedings, conciliation meetings and court cases (if any)

Statutory Compliance

• Liaise with Government Authorities like Labour Commissioner Office, Police authorities, Municipal Corporation to resolve queries & avoid complaints/notices
• To manage statutory compliances relating to site administration including PF, Gratuity, ESIC, Contract Labour Act etc. and confirm the Labour Contractors also actively comply with the necessary statutory compliances regarding the same
• To facilitate and attend to inspections by statutory bodies and resolving queries thereof
• To supervise the maintenance of all statutory registers and records under the different labour laws and make them available for inspection as and when required
• Ensure timely License Renewals – Factory License, Labour License
• Verify all relevant data for Workmen Compensation Policy and submit to Head Office

Employee Welfare / Engagement

• Work closely with employees and the management team to improve work relationships, build morale through engagement initiatives.
• Proactively assess employee morale across the Plant and identify concern areas if any, on a regular basis
• Develop and implement strategies and actions to address concern areas in discussion with Plant head and corporate HR
• Work with the corporate L&D and engagement manager in executing employee engagement activities to enhance the level of employee involvement and engagement
• To implement welfare measures such as critical emergency room, first aid facilities and basic grievance handling
• In line with corporate HR policies, conduct exit interviews for mid- senior level exits at the plant, and to highlight concern areas to the Head HR Head and the Plant head
• Review the exit analysis reports, and suggest corrective actions on any concerns that are highlighted

MIS and Documentation

• Ensure up to date and accurate MIS and HR reports are prepared and submitted in a timely manner covering recruitments and exits at the plant, HR initiatives undertaken, employee issues, etc.
• Ensure proper maintenance of all personnel records at the plant