Founder's Office Associate (Principal Scientist’s Office)

Job Description

About sftwtrs.ai sftwtrs.ai is a cutting-edge AI lab specializing in security automation, adversarial machine learning, and scalable AI-driven solutions. Led by our Founder and Principal Scientist, we collaborate with enterprise clients to design, develop, and deploy next-generation AI products. Role Overview As the Founder's Office Associate, you will work directly under our Founder (Principal Scientist) to ensure smooth operation of the lab, effective client engagement, and accurate management of lab-related documentation and administrative processes. You will be the primary point of contact for clients and internal stakeholders, enabling the Principal Scientist to focus on research and development. Key Responsibilities Client Communication & Coordination Act as the first point of contact for client inquiries via email, phone, and video calls Schedule and coordinate meetings, demonstrations, and workshops with clients and partners Prepare agendas, slide decks, and follow-up summaries for client interactions Lab Administration & Paperwork Maintain up-to-date lab documentation: experiment protocols, safety compliance records, equipment logs Manage procurement of lab supplies, track inventory levels, and coordinate with vendors Process expense reports, travel arrangements, and purchase orders for the Principal Scientist Operational Support Assist with setup and tear-down of experiments, ensuring the lab remains organized and compliant Coordinate cross-functional activities between R&D, DevOps, and client-facing teams Prepare weekly status reports, project timelines, and milestone trackers General Duties Monitor and maintain shared calendars, project management boards, and internal wikis Handle ad-hoc requests: data entry, presentation preparation, and event planning Uphold a high standard of confidentiality, professionalism, and attention to detail Qualifications Bachelor’s or Master’s degree in a STEM field, business administration, or equivalent work experience 2+ years of professional experience in an R&D environment, scientific lab, or consultancy setting Exceptional written and verbal communication skills; client-centric mindset Proven organizational abilities: multitasking, prioritization, and time-management Proficiency with Microsoft Office (Word, Excel, PowerPoint) and familiarity with project management tools (e.g., Asana, Jira) Comfortable working in a fast-paced, dynamic environment and adapting to evolving priorities Demonstrated discretion and integrity when handling sensitive information Why Join Us? Direct Exposure: Work side-by-side with a leading Principal Scientist on groundbreaking AI research Impactful Role: Drive client satisfaction and operational excellence that fuel sftwtrs.ai’s growth Collaborative Culture: Join a small, agile team where your contributions are visible and valued Professional Growth: Opportunity to expand your skill set in AI technologies, scientific administration, and high-level client engagement This is an in person role Show more Show less