441 Fixing Appointments Jobs - Page 15

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Coordinating internal communication, emails, and calls on behalf of the executive,racking and monitoring ongoing projects in R&D, Quality, Supply Chain, and Logistics,4. Maintaining documentation, organizing records, and ensuring timely follow -Ups

Communication / correspondence with senior officials Taking dictations and drafting of letters Scheduling meetings & making the plan / schedule for the day Preparing and circulating Minutes of the Meeting Providing administrative support Coordinate and schedule all travel arrangements including air ticket booking, hotel cooking, local conveyance etc. Manage all incoming and outgoing correspondence, i.e sort and read mail, etc. Manage incoming and outgoing telephone and mobile. Maintain all personal and professional files. Answering telephone calls. Maintain Registers, Dairies and files and update records. Filing and documentation Open to travel domestically and internationally with the Vice Chairperson whenever required. Any other duties and responsibilities as given by the management from time to time.

Job Title: Executive Assistant (Secretary) Location: Ahmedabad, Gujarat Company: MY SOLAR About MY SOLAR: MY SOLAR is a leading manufacturer and trader of solar protection devices and industrial electrical products. Committed to quality and innovation, we are rapidly expanding across India, offering a dynamic and growth-oriented work environment. Position Overview: We are seeking a highly organized and professional Executive Assistant to support the Director. The ideal candidate will manage schedules, coordinate meetings, handle communications, and ensure smooth administrative operations. This role demands confidentiality, excellent time management, and multitasking skills. Key Responsibilities: Manage the Directors calendar, appointments, and travel itineraries Draft and handle internal/external communication Prepare and maintain reports, presentations, and official documents Organize meetings, create agendas, and record minutes Track project and task progress Manage office logistics, vendor coordination, and supply management Maintain confidentiality in handling sensitive information Required Qualifications: Bachelor’s degree in Business Administration or related field 3+ years of experience as an Executive Assistant or in administration Proficiency in MS Office (Excel, Word, PowerPoint) and Google tools Strong communication, organizational, and multitasking skills Experience with tools like Trello or Asana is a plus Work Details: Office Hours: Monday to Saturday, 9:30 AM – 6:30 PM Location: 604, Kalp Business Park, Nikol-Odhav Ring Road, Ahmedabad Benefits: Weekly off on Sundays Paid leaves and festival holidays Training and skill enhancement programs Recognition and rewards for performance

Responsibilities: * Manage calendar, schedule appointments & meetings * Draft letters on behalf of executive * Coordinate office operations & events * Provide administrative support as needed * Maintain confidentiality at all times Health insurance

Admin Executive Exp- 5+ Years Loc- Gurgaon Skills- Office Administration, Travel Mgt, Hotel Booking, Calender Mgt, Interview Scheduling, Traveling etc Pkg- 10 LPA NP- Immediate Only Nancy 8586914964 Nancy.imaginators7@gmail.com

Role & responsibilities Administrative Management Manage calendars and schedule meetings across internal, external, and personal commitments. Oversee inboxes and communication channels (email, WhatsApp, etc.) to ensure timely responses. Coordinate comprehensive travel arrangements including flights, accommodations, itineraries, and visa processing. Prepare, organize, and maintain documents such as reports, presentations, and contracts. Executive Support Serve as the primary point of contact, filtering calls, meetings, and requests. Liaise with department heads to track progress & ensure timely completion of tasks. Compile and deliver daily briefs, reports, and executive summaries. Handle sensitive and confidential information with the highest level of discretion. Project Coordination Provide support for internal and external special projects or initiatives Coordinate with external stakeholders including vendors, agencies, and partners. Assist in developing presentations, pitch decks, and conducting research as needed. Personal Support Organize personal appointments, set reminders, and manage occasional errands. Workflow and Efficiency Optimization Identify inefficiencies in executive workflows and recommend process enhancements. Design and implement systems to automate and streamline repetitive tasks.

Job Title: Executive Assistant to Senior Vice President (SVP) Job Summary: The Executive Assistant to the SVP provides high-level administrative support, ensuring efficient operations and effective communication within the organization. This role involves managing the SVP's calendar, coordinating meetings, handling correspondence, and overseeing special projects. Key Responsibilities: Calendar Management: Schedule and manage the SVP's appointments, meetings, and travel arrangements. Communication: Draft, proofread, and manage correspondence, including emails, memos, and reports. Meeting Coordination: Prepare agendas, organize meeting logistics, and distribute essential materials. Project Management: Lead and support high-level projects, ensuring timely execution and compliance with organizational standards. Data Analysis: Compile and analyze data to prepare reports and presentations. Relationship Management: Build and maintain relationships with internal and external stakeholders. Confidentiality: Handle sensitive information with discretion and maintain confidentiality. Qualifications: Education: Associate's degree in business or secretarial science; bachelor's degree preferred. Experience: Minimum of 5 years of executive-level administrative experience. Skills: Exceptional organizational skills, proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), strong interpersonal and communication skills, ability to multitask in a fast-paced environment, and maintain confidentiality. Preferred Traits: Detail-oriented Highly organized Proactive and able to anticipate needs Strong problem-solving abilities

2+yrs Mechanical Engineer needed to assist senior management with admin tasks, project coordination, technical support, and process improvements in an automotive industry located at PCMC area. Required Candidate profile Motivated Mechanical Engineer with strong organizational and communication skills. Ready to assist with admin tasks and project coordination. Multitasking skills required.

Own the CEOs calendar - schedule meetings, prioritize commitments, and ensure seamless time management. Arrange global and domestic travel with impeccable planning, including itineraries, visa processing, and last-minute changes. Prepare high-quality presentations, reports, and documents that make an impact. Act as a strategic partner, tracking key action items and following up to ensure execution. Coordinate leadership meetings, take detailed minutes, and drive follow-ups. Handle confidential matters with discretion and professionalism. Collaborate with internal and external stakeholders to align priorities and ensure seamless coordination. Take charge of ad hoc projects - whether its event planning, vendor management, or operational improvements. Be the gatekeeper, problem solver, and go-to person who keeps things moving.

Company: Konark Herbal &Healthcare Pvt. Ltd. https://www.konarkherbals.com/in/ Position: Executive Assistant To Director Location: Lower Parel Qualification: Any Graduation Industry: Pharma/ Herbal/Medical Industry Job description: * Prepare and edit correspondence, communications, presentations and other documents. * Design and maintain databases for VIP guest, Branches . * file and retrieve documents and reference materials * manage and maintain HODs schedules, and travel arrangements * Coordination with various departments and Branches for expenses, to analyze and prepare MIS reports. * arrange and co-ordinate meetings and Organize the events for example (Annual Meet, sports day, Ganapati Festival, Monthly Birthday, and Diwali Gift Hampers for VIP Guest, Staff etc. * Answer and manage incoming calls VIP Guest, Hotel bookings, Flight bookings, Travel Arrangement & Car booking). * Give approval for employees ticket booking, Staff Email approval for any attendance, leave, or any further issue Freshers with excellent communication skills can apply Interested candidates can share their updated CVs on bhumi.parekh@konarkgroup.com or can connect on 9136711854

We are seeking Executive Assistant/EA/Personal Secretary/PA/Secretary/Admin Executive required to support senior management in administrative tasks, scheduling, organizing meeting etc. only male candidates can apply Required Candidate profile Candidates with proficiency in MS Office capable of handling administrative tasks Project coordination Holding strong English communication Organizational skills are required for this position.

1. Manage the professional and personal calendar for Managing Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics, Only females can apply. Location - Navi Mumbai, 2. Good Comm Skills

Understanding CEO's priorities and actively working towards completing tasks collaborating with necessary departments. Ability to prioritize tasks for the CEO Excellent communication skills (written, oratory, diction and enunciation) Work closely to keep CEO well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEOs needs in advance of meetings, conferences, etc. Managing CEOs personal and professional travel, finance, calendar, meetings, and critical contacts. Identify and minute action items from all meetings, assign it to the concerned team(s) and ensure timely follow-up and closure. Excellent articulation and communication skills, Excellent coordination skills and assertiveness, Maintain open communications with various critical teams such as PMO, WMG, Recruitment, Office Administration, Client Partners, Regional CEO’s, Vendors, Partners, including meeting regularly with all the team for their operational efficiency and brief CEO on the ground realities. Coordinate with the necessary team to sort out situations on the ground before it gets escalated to CEO. Coordinate all Executive Team meetings, retreats, assist with staff meetings and events as needed. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO. Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships. Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization and also negotiate best deals. Ensure the administration team is replenishing office materials such as snacks, printer supplies, paper, office supplies, etc and keep the office clean and intact, Maintaining CEO’s office. Provide event management support as required. Provide hospitality to all guests and help to create a welcoming environment. Invest in building long-lasting relationships both externally and internally. Manage petty cash reimbursements and reconciliation for CEO. Other projects/duties as assigned for the overall benefit of the organization. Open to travel. Maintains confidentiality on all matters both at work and personal space. Other expectations after joining Litmus7. 1. Build a general sense around Litmus7, Retail Domain, Clients and their leaders. 2. General understanding of Invoicing and billing 3. How workforce management is done 4. How recruitment at Litmus7 is done 5. How Retail Academy at Litmus7 works 6. Litmus7 HR, Appraisals and Club system 7. Gathering a fair amount of information around the person she has to interact with before any connection is made. 8. Demonstrated proactive approaches to problem-solving with strong decision-making capability 9. Emotional maturity 10. Highly resourceful team-player, with the ability to also be extremely effective independently 11. Proven ability to handle confidential information with discretion

Role & responsibilities With working experience reporting directly to the CEO/MD providing executive support in a one-on-one working relationship, being the primary point of contact for internal & external constituencies, on all matter pertaining to the Office of the CEO/MD/Chairman, maintaining confidentiality and high level of discretion. Calendar Management Communication Management Meetings Organization, preparing Agenda, Minutes of Meetings and ensuring smooth execution with follow up. Document Management Expenses Management Research & Information Gathering, Compiling reports & Presentation for target Audiences Liaoning & Communication between both internal and external stakeholders, including Director & Family Members Events Planning for Conference, Meetings, Trade Shows, Government Follow ups & others. Confidentiality & Discussion in handling sensitive information matters concerning business & family. Identifying existing process followed between all stake holders and eliminating Red Tape & bureaucracy, to enhance efficiency at all levels of Management. Plan & Co-Ordinate & Assist in all office tasks like Ordering supplies, Legal Notarizations, Maintaining & submitting official bills, accounts & reimbursements, Co-Ordination with Personal Charted Accountants to File Yearly Tax Returns, monitoring compliances on personal & official properties on payment of timely taxes due etc. Guest Relations- both in India & Overseas. Elder/old People - Doctors/Medical Appointments monitoring. Security Protocols Co-Ordination & Monitoring for safety of CEO/MD & Family

Responsibilities: * Manage CEO schedule & travel arrangements * Coordinate site visits & administrative tasks * Draft letters on behalf of CEO * Ensure secretarial operations run smoothly * Book hotels & MOMs as needed

Handle end to end EA activities of the MD. Should possess excellent exp in calendar mgmt, mom, administrative support to top mgmt. Mail to tmkonsultblr@gmail.com, call Shailesh @ 9880899706 . Location - Yeshwantpur. Exp - 6 to 8 yrs.

Maintain and update financial dashboards using Excel, data analysis, pivot tables, VLOOKUP, MIS reporting. Working Days- Monday - Saturday 2 Years of Relevant Experience

Position: Executive Assistant Location: Chennai Company: Rattha Groups. Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment Key Responsibilities: Implement a systematic filing process for all correspondence, ensuring both digital and physical copies are maintained for accessibility and reference. Coordinate the reception of business visitors at the corporate office, ensuring all necessary arrangements are made for a positive experience. Uphold the confidentiality of all data and information to protect sensitive materials and maintain trust. Organize virtual meetings and meticulously document minutes for all internal discussions to promote clear and effective communication. Liaise with department heads, auditors, and regulators to ensure smooth operational and financial processes. Facilitate the booking of tickets, arrangement of accommodations, scheduling of meetings, and reconciliation of travel expenses to enhance operational efficiency. Requirements: Proven experience in secretarial support. Strong proficiency in MS Office (Excel, Word, PowerPoint). Excellent communication and organizational skills. Ability to handle multiple tasks and work independently.

Role Inside Sales Executive( 0 to 2 Years) Job Description Reach out to prospective customers through cold calling, emailing, and social selling techniques Respond to inbound inquiries and convert them into sales opportunities Maintain accurate records of all sales activities and customer interactions in the system Conduct product presentations and online demos for potential clients Understand customer needs and requirements to offer solutions and close deals Collaborate with marketing and field sales teams to align on lead generation strategies Desired Profile/ Required Skills. Good internet research skills Persistence and Patience Process Oriented Above-average verbal communication skills Good written communication skills EducationGraduate ( BBA, BA ( Economics, Mass Communication, and similar), B.E (Electronics, Mechanical, Civil ) Job Location: Mumbai - Work from the Office Company Profile Mitr Learning and Media is a leading edtech company servicing clients in US, Europe and APAC. With a team of 400 dedicated professionals Mitr continuously delivers cutting edge solutions to its customers. Collaborating with global publishers and EdTech companies, Mitr helps build world-class learning products. Our comprehensive services include creative media production, interactive content development, and learning technology solutions. From virtual labs and educational games to animations and digital lessons, we deliver visually rich, instructionally sound content for engaging and effective learner experiences.

Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management Calendar Management Handling Correspondence Communication Meeting Coordination Travel Arrangements Administrative Tasks Required Candidate profile 4+ yrs of experience as Executive Assistant reporting directly management Excellent written & verbal communication skills Strong time-management skills &an ability to organize,coordinate multiple task

An Executive Assistant job description typically involves providing administrative and clerical support to a senior-level executive, managing their calendar, coordinating meetings, handling communications, and managing travel arrangements.

Name of the Organization: Meru International School Position: EA Founder Location: Miyapur, Hyderabad. Education: Master’s Degree from the reputed institution Age: 25 – 35 years Roles & Responsibilities 1) Manage the founder's calendar, scheduling appointments, meetings, and events, and ensuring timely reminders. 2) Prepare and edit correspondence, presentations, and reports on behalf of the founder. 3) Conduct research and compile information on various topics as requested by the founder. 4) Screen and prioritize incoming emails, phone calls, and correspondence, handling or delegating as appropriate. 5) Make travel arrangements including booking flights, accommodations, and transportation, and preparing itineraries. 6) Coordinate and liaise with internal and external stakeholders, including clients, partners, and team members. 7) Handle personal tasks and errands for the founder as needed. Maintain confidentiality and discretion in all aspects of the role. Qualifications: 1) Proven experience as an executive assistant, personal assistant, or similar role, preferably supporting C-level executives or founders. 2) Excellent organizational and time management skills with the ability to prioritize tasks and work under pressure. 3) Strong communication skills, both written and verbal, with a professional and diplomatic demeanor. 4) High level of discretion and confidentiality in handling sensitive information. 5) Proficiency in Microsoft Office Suite and other relevant software. 6) Bachelor's degree or equivalent experience preferred.

Job Description Position The Executive Secretary to Chairman is responsible for providing direct administrative support to the Chairman. This role includes a wide range of tasks such as managing the Chairmans schedule, handling communications, preparing reports, and coordinating events. The executive secretary acts as a point of contact between the Chairman and internal / External stakeholders. Role & responsibilities Manage and maintain the Chairmans calendar, including scheduling meetings and appointments. Prepare and handle correspondence, reports, and documents for the Chairman. Coordinate and organize meetings, conferences, and travel arrangements. Act as a liaison between the Chairman and other departments or external partners Handle confidential information with discretion and professionalism Assist in the preparation of presentations and reports for board meetings and other events. Monitor and respond to emails and other communications on behalf of the Chairman Maintain office systems, including data management and filing. Preferred candidate profile Strong organizational and time-management skills Excellent communication and interpersonal abilities. High level of integrity and ability to maintain confidentiality. Attention to detail and problem-solving skills. Note: Female Candidates Only Preferably from Aviation and Guest relations industry Experience • Minimum of 10 years of experience in an executive assistant or similar role.

Key Responsibilities: Manage day-to-day scheduling, calendar management, and email coordination for senior management Coordinate internal meetings, client calls, and follow-ups Set appointments with leads, prospects, and vendors Track sales leads, assist in CRM updates, and ensure timely communication with clients Handle confidential information with a high level of discretion Prepare reports, presentations, and assist in proposal writing Act as a gatekeeper and communication channel for the leadership Ensure tasks are completed with speed, accuracy, and ownership Follow up with cross-functional teams for deadline adherence Preferred candidate profile We are looking for a dynamic and dependable female professional to assist in executive-level responsibilities with discretion, efficiency, and a well-organized approach. The ideal candidate is someone who can manage schedules, coordinate tasks, and maintain a professional image while supporting leadership. Smart, Presentable, and Well-Spoken able to represent the office confidently in both written and verbal communication Organized and Detail-Oriented – capable of handling calendars, appointments, meeting schedules, and travel arrangements Discreet and Trustworthy – understands the importance of confidentiality and handles sensitive information with care Quick Learner with a Problem-Solving Attitude – able to adapt to changing priorities and support decision-making processes Excellent Coordination Skills – manages internal and external communications smoothly Proficient in MS Office / Google Workspace – especially Excel, Docs, Calendar, and email tools Comfortable in handling multitasking roles , including basic admin and support for client interaction when needed Professional Appearance and Positive Attitude – maintains a calm and composed demeanor at all times Education : Graduate in any stream; secretarial training or executive assistant certification is a plus