441 Fixing Appointments Jobs - Page 14

Job Title: Executive Assistant to VP & AVP - Sales Experience: 4 -5 Years Location: Andheri (Mumbai) Salary: Up to 6 LPA About the Role: We are seeking a proactive and detail-oriented Executive Assistant to support our VP and AVP Sales . The ideal candidate will be organized, tech-savvy, and capable of handling high-level administrative and coordination tasks in a fast-paced environment. This role is critical in ensuring smooth day-to-day operations and enabling the Sales leaders to focus on strategic initiatives. Key Responsibilities: Manage and coordinate complex calendars, meetings, travel, and appointments for the Sales leadership. Prepare presentations, reports, MIS, sales trackers, and meeting minutes. Act as a liaison between the Sales leadership and internal teams, customers, or external stakeholders. Handle confidential documents and information with discretion. Track key projects, deadlines, and follow-ups to ensure timely execution. Support in organizing team reviews, client meetings, and offsite events. Assist in drafting and proofreading emails, proposals, and other documents. Requirements: 4–5 years of experience as an Executive Assistant, preferably supporting senior leadership. Strong communication and interpersonal skills. Proficient in MS Office (Excel, PowerPoint, Word) and tools like Google Workspace. Excellent organizational and multitasking abilities. Comfortable working in a fast-paced sales environment. Based in or willing to relocate to Andheri, Mumbai . Preferred Qualities: Experience working in a sales-driven organization or supporting sales teams. High level of professionalism, integrity, and discretion. Role & responsibilities Preferred candidate profile

Role & responsibilities Manage and maintain schedules, appointments, and travel arrangements Coordinate meetings and prepare agendas, minutes, and presentations Handle confidential correspondence (emails, calls, and messages) Run errands and perform personal tasks as required Make travel and accommodation arrangements Organize and maintain files and records Liaise with clients, staff, and external contacts Monitor deadlines and follow up on pending tasks Assist with project management and research tasks Handle invoicing, expense reports, and budget tracking Preferred candidate profile Female and smart candidates with option to travel at times

Providing secretarial and administrative support to the executive team, including managing schedules, meeting planning, and document preparation.Coordinating and attending executive meetings, taking minutes, and following up on action items.

Overview: The Administrative Assistant to the Marketing team will provide auxiliary support for the day-to-day needs of our growing Marketing team. This role requires a person who is highly resourceful and detail oriented to manage day-to-day tasks effectively and efficiently in a fastpaced environment. Areas of Support : • Scheduling: Provide calendar support as directed, including updating existing meetings and coordinating schedules in Outlook for future meetings with consideration for timelines and competing priorities • Meeting Planning: Partner with and assist the Marketing team Executive Assistants in preparing for various team meetings and initiatives through research efforts, drafting meeting communications and materials (presentations, documents, recordings, polls, printing, shipping, etc.); partner with administrative professionals across Zelis to help coordinate meetings in offices • Concur Travel Booking: Process Concur reservations as directed • Team Recognition: Send team birthday and anniversary announcements via the Marketing Team Social Space Viva Engage page according to Workday reports, Assist with employee gifting • Finance Reconciliation: Create, audit, and submit Workday expense reports for Marketing team leadership as directed; assist in processing invoices, POs, and reconciling credit card charges as needed • Resource Sharing and Maintenance: Act as a resource to the Marketing team for internal processes and information sharing; update internal documents and SharePoint pages and access; process Workday approvals; process meeting recordings and materials as directed • Technology Support: Troubleshoot non-time sensitive IT issues following Zelis processes and procedures Professional Experience and Required Skills : • 2+ years of experience in an administrative support role with a US-based company • Expert knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, including familiarity with Copilot • Excellent written and verbal communication skills • Highly organized and detail oriented; must be able to work in a paperless environment • Ability to quickly adapt to new technology and easily acquire new technical skills • Work discretely with confidential information • Must be proactive, accountable and have excellent judgement

Manage the executive's daily, weekly, and monthly calendar. Schedule meetings, appointments, and travel arrangements, ensuring efficient time management Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups Organize domestic and international travel, including booking flights, accommodations, transportation, and visas Handle all matters with the utmost discretion and confidentiality. Prepare agendas, take minutes, and ensure action items are followed up. Prepare detailed travel itineraries and ensure smooth logistical support during travel. Handle incoming and outgoing communications (emails, phone calls) on behalf of the executive. Maintain and organize important records and documents for the executive office. Draft, edit, and review emails, presentations, reports, and other forms of communication Act as a point of contact between the executive and internal/external stakeholders. Problem-solving skills with multi-tasking abilities Exceptional interpersonal and communication skills Key Roles & Responsibilities Prepare MIS & MOM Reporting to Management Management of Outlook Calendar & Mail Management of Travel & Expense Co-ordination with Consulates, Senior Leadership Provide Administrative Support to all team member Relevant Microsoft Office skills, with an ability to become familiar with firm-specific programs and software Proficiency in collaboration and delegation of duties Qualification: Graduate/ Post Graduate Experience: Minimum of 5-6 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives Skills: Exceptional organizational and time management skills Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant tools. Strong attention to detail and the ability to multitask. Ability to work under pressure and manage conflicting priorities. Discretion and trustworthiness in handling confidential information.

Key Responsibilities: Administrative Support: Manage CMDs calendar, schedule meetings, and organize travel arrangements. Prepare documents for meetings, handle correspondence, and ensure timely responses. Coordinate and follow up on tasks assigned by CMD to meet deadlines. Communication & Liaison: Serve as the point of contact between CMD and internal/external stakeholders. Draft official communication, reports, and presentations on behalf of CMD. Meeting Coordination: Organize meetings, prepare agendas, take minutes, and track action items. Facilitate CMDs participation in internal and external events. Confidentiality & Discretion: Maintain confidentiality of sensitive information and handle confidential documents securely. Travel & Event Management: Arrange national and international travel, including accommodations and visas. Assist in organizing company events and activities. Office & Project Coordination: Oversee CMD's office operations and manage special projects. Liaise between CMD, project sites, and head office for smooth communication and updates. Role & responsibilities Qualifications & Experience: B.Tech, MBA , with a minimum of 5 years of experience in an Executive Assistant role, ideally in infrastructure or construction Company. Experience in office management, travel planning, and document handling. Please share your profiles at careers@sannverse.com

A startup needs an Executive Assistant to the founders. Manage schedules, coordinate meetings, handle communication, and drive execution of key priorities. Must be agile, resourceful, and thrive in a dynamic environment. Communication skills a must

We expect the EA to actively manage the calendar matters for their assigned stakeholders with an overall understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of the stakeholders time. With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps related to scheduling more complex meetings, either in person or via Vc solutions, that require participation from multiple stakeholders who often sit in multiple geographic locations. As time permits after handling core activities (calendar management, scheduling, travel and expenses) assist with basic document formatting (MS Word, Excel, PowerPoint) and meeting planning

Responsibilities: Provide administrative support with email management & letter drafting Coordinate meetings, manage calendars & travel arrangements Schedule appointments & fix dates with executives Preparing and submitting expense reports. Performing a variety of administrative duties, such as filing, faxing, and answering phones. Researching and gathering information, assisting with data analysis, and potentially managing budgets.

Apeejay Education requires PA / Secretarial assistant for its renowned school located at Noida. Summary of Job:- This incumbent will be associated with the Principal's office and will be responsible for confidential administrative, secretarial, analytical and research duties. This requires leadership qualities such as adaptability, flexibility, dependability and accountability and high initiative and self-discipline. Job Responsibilities : Executive Support & Schedule Management: Setting up travel and planning & scheduling of meetings, events / conferences and other appointments to ensure day to day smooth operations Extremely active calendar management /appointments, prioritization and understanding / analyzing the need Plans, coordinates and ensures the Principals' schedule is followed and respected Preparing Minutes of Meetings and follow up with the respective personnel / department in order to ensure the timely execution Provides a bridge for smooth communication between the Principal's office and internal departments , demonstrating leadership to maintain credibility, trust,and support Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Principal Prioritizes conflicting needs; handles matters expediously and proactively, and follows through on projects to successful completion, often with deadline pressures. Office Management / Administration: Principal's office related Projects Management & Coordination Understand and internalise agenda of the Principal Ability to drive and manage Principal's office Drive each vertical Oversight of processes, cleanliness, stores, periodic events in the calendar, relationship management periodic contact in some form with key contacts & address book and contact management Communication link with external constituents such as Government, Trade / Industry bodies etc Prepare drafts of speeches & communication Be eyes and ears of the Principal Draw attention to exceptions and deviances Review and summarize miscellaneous reports and documents, and prepare background documents (if necessary) Initiate and respond to written and verbal correspondence, including composition, editing and distribution Monitor / analyze to ensure compliance with established methods, guidelines, standards and procedures Creating and collate necessary presentations and paperwork before meetings Filing physical and online efficiencies Any other work as and when assigned by the Principal Job Knowledge (Prerequisite) Stay organized and to manage time & work space Acting as a main point of contact Maintaining Calendar ,tracking meetings and activities Handling correspondence directed to Managers/Associates Producing reports and presentations Maintaining the current filing and database system Performing office duties that include ordering supplies and managing records database. Providing general administrative support. Skill Set Excellent communication skills (both verbal & written) Strong organizational, analytical, leadership and project management skills Advanced knowledge of IT skills Strong administrative, organization and clerical skills Ability to multi-task, prioritize, and manage operations Ability to work across teams and with a variety of projects and constituencies. Education Qualification & Experience: Graduate preferably English (Hons) & Course from YWCA Secretarial Practice Minimum 4+ years of experience in a similar role. If interested, please email your Cv with current and expected remuneration at hema.chauhan@teams.apeejay.edu 9971389200

Exp : 2 to 5 Years Must have excellent English Communication Skill Must be willing to relocate to Raipur We are seeking a dynamic and proactive EA to Founder's office to support the Director of a leading manufacturing company based in Raipur. The ideal candidate will be an MBA graduate with strong communication and organizational skills, who can manage the Directors day-to-day activities, contribute to strategic initiatives, and act as a key liaison between the Director and internal/external stakeholders. This involves EA work too and manage calendar and travel of Director. Key Responsibilities: Act as a trusted aide and point of contact for the Director in managing daily operations, strategic planning, and business growth initiatives. Manage the Director's calendar, meetings, appointments, and travel plans with efficiency and foresight. Coordinate and follow up on action items from leadership meetings, ensuring timely execution. Prepare business reports, presentations, and briefing materials for internal and external meetings. Maintain confidentiality and handle sensitive information with integrity. Liaise with key stakeholders both internal (functional heads, plant teams, etc.) and external (vendors, government bodies, partners). Support in planning and tracking of business expansion, performance monitoring, and operational improvement initiatives. Conduct business research and provide actionable insights to support decision-making. Candidate Profile: MBA (full-time) with 2 to 5 years of relevant experience, preferably in a manufacturing or industrial setup. Excellent verbal and written communication skills in English and Hindi. Strong organizational, multi-tasking, and time-management abilities. High level of professionalism, discretion, and integrity. Proficient in MS Office (Word, Excel, PowerPoint) and digital productivity tools. Ability to work in a fast-paced environment and adapt quickly to changing priorities. Location: This is a full-time, on-site role based in Raipur, Chhattisgarh .

Job Title: Executive Assistant to Director Location: BKC / Santacruz Experience: 5+ years Job Type: Full-Time About us: Established in 1993, we are India's largest FMCG Network, exporter, and importer. We provide end-to-end solutions for FMCG Imports, Exports, and Distribution worldwide. With a relentless commitment to excellence, we source high-quality FMCG products globally, ensuring a diverse range to meet market demands. Our robust supply chain infrastructure enables seamless imports, exports, and efficient distribution, guaranteeing timely delivery and superior quality. At Sawariya Group, we stay ahead of industry trends and consumer preferences, offering tailored solutions to support your business growth. Join us on this exciting journey as we transform FMCG Imports, Exports, and Distribution strategies into a resounding success. Connect with us to explore how our expertise and global network can elevate your FMCG business. Let's create value together! Position Overview We are seeking an experienced, detail-oriented, and proactive Executive Assistant (EA) to support Director at Sawariya Group. This role is pivotal in enabling the Director to focus on strategic priorities by managing administrative functions, communication, scheduling, and special assignments. The ideal candidate is a confident professional who can handle high-level responsibilities with discretion, clarity, and efficiency. Key Responsibilities Manage and optimize the Directors schedulecoordinate meetings, appointments, and extensive travel plans. Act as the first point of contact for all internal and external communications, exercising strong judgment and prioritization. Prepare and manage meeting materials, agendas, minutes, and follow-ups. Draft, edit, and manage reports, business correspondence, and presentations with precision. Coordinate with internal departments, vendors, and stakeholders to ensure seamless flow of information and task execution. Conduct in-depth research and compile data for decision-making and strategic initiatives. Maintain organized, up-to-date records, files, and confidential information. Provide support in event coordination, client meetings, and ad hoc business projects. Ensure confidentiality, professionalism, and discretion in all matters. Required Skills & Qualifications Bachelor's degree in business administration, Management, or a related field. Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role. Strong written and verbal communication skills. Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook). Excellent time-management and organizational skills with the ability to multitask effectively. Discreet, reliable, and capable of handling sensitive information with utmost confidentiality. High level of initiative, resourcefulness, and decision-making ability. Flexibility to work extended hours or adjust to shifting priorities when required.

1. Event/Travel management 2. Office Management. 3. Managing visits and travelling plan of MD – booking cab/car, flight booking etc. 4. Coordination with various stakeholders. 5. Meeting arrangements etc. 6. Will have to travel as and when required.

Responsibilities: * Provide administrative support to MD * Schedule meetings & appointments * Manage calendar & travel arrangements * Overall coordination of departments * Book hotels & flights

Key Responsibilities: Executive Support Manage and maintain the Directors calendar, appointments, and meetings Coordinate internal and external meetings, reviews, and business engagements Act as the point of contact between the Director and internal/external stakeholders Prepare reports, presentations, and minutes of meetings with accuracy Handle confidential documents and sensitive information with utmost discretion Assist in following up on action items and ensure timely completion Organize travel arrangements, accommodations, and itineraries (domestic & international) Personal Assistance Assist with personal tasks, scheduling, and errands as and when required Handle personal travel, appointments, and event coordination Liaise with household staff, vendors, and service providers as needed Administrative Coordination Ensure smooth communication and coordination with various departments Maintain documentation, files, and correspondence in an organized manner Support in research, data collection, and analysis when required Required Skills & Qualifications: Graduate/Postgraduate with 5–10 years of experience as EA/PA to CXOs or Board-level executives Exceptional communication (verbal & written) and interpersonal skills Strong organizational and time management skills with attention to detail Discreet, trustworthy, and capable of handling confidential matters Tech-savvy with proficiency in MS Office (Outlook, Excel, Word, PowerPoint) Ability to multitask and prioritize in a fast-paced environment Fluent in English and Hindi Preferred Attributes: Experience working with entrepreneurs or high-level decision-makers Exposure to corporate as well as personal coordination Flexible with work hours and available on-call if required High emotional intelligence and maturity

Location: Vashi Only Female Seeking a detail-oriented Executive Assistant to manage calendars, coordinate meetings, travel management, handle communications, and support senior leadership.

Responsibilities: Manage calendar, schedule meetings & appointments. Coordinate travel arrangements & hotel bookings. Provide administrative support with secretarial duties. Ensure timely execution of tasks. Also send resume to recruitment@vman.aero

Role & responsibilities * Client servicing, getting requirements from clients. Relationship management with the clients and new business development. Identifying, follow ups & generating new leads. Client coordination with existing clients, Understanding & coordinating client's needs. Market and competition mapping. All Professional and Personal secretarial support to the Director Handling communications on behalf of the Director. Arranging minutes of meeting. MUST create new relationships with corporate clients via e-mails, phone & social media. Make calls to corporate clients and other potential clients based in other cities also to make them our prospective clients & continuously engage with them with persistent follow-up. Manage relationships with existing clients mainly in the HR persons in the companies. Must Have:-Strong effective Communication Skills, flexible & open for client meetings. Should be presentable. Should be cooperative. Able to handle pressure. Preferred candidate profile Excellent communication and presentation skills

Responsibilities: *** Genuine Job Coordinate meetings & travel arrangements Manage calendar, office & schedules for chairman Provide administrative support as needed Maintain confidentiality at all times Must be Very Fair , Smart & Presentable. Free Accommodation , Travel allowance

Good knowledge of Excel Excellent communication skill Director time management Analytical mind, Disciplined, long term Keen to learn and hunger knowledge Responsible Male candidate only Immediate joiner or near by candidate Required Candidate profile Graduate in any stream Long term players will do well on this position Responsible Male candidate Excellent communication skills

Key Responsibilities: Manage the Director's Schedule: Coordinate and manage the Director's calendar, ensuring efficient use of time and minimizing conflicts. Travel Arrangements: Book travel, accommodations, and meetings for the Director, both domestically and internationally. Correspondence and Communications: Prepare and edit correspondence, reports, and presentations on behalf of the Director. Confidential Matters: Handle sensitive and confidential information with discretion and professionalism. Meeting and Event Coordination: Organize and coordinate meetings, events, and conferences, ensuring seamless execution and attention to detail. Administrative Tasks: Perform various administrative tasks, such as filing, data entry, and record-keeping. Special Projects: Assist with special projects and initiatives as assigned by the Director.

Job description 1. Manage MDs calendar in a productive and professional manner 2. Send official meeting invites, take notes on behalf of the MD. Share MOM with concerned Managers indicating assigned tasks along with its defined timelines. 3. Regular follow-up on assigned tasks until completion. 4. Analyse as well as consolidate various reports 5. Orchestrate work ensuring priorities are met & business goals are achieved 6. Draft, take dictations as well as correspond to mails and messages on behalf of the MD based on his instructions 7. Creating spreadsheet and presentations 8. Maintain record of contacts, data & information both digitally as well as in the form of physical files 9. Internal as well as external liaisioning 10. Maintain strict confidentiality as well as exercise discretion while handling confidential data and information. Qualifications & Experience: Preferably MBA/PGDM in any stream with at least 5 yrs of experience in a similar role. Should have very good communication skills Strong follow ups & coordination with various department-internally & externally. Strong analytical & IT skills Disciplined & Resourceful

Responsible for providing high-level administrative support to a Director, managing their schedule & coordinating various tasks to ensure smooth operations & efficient workflow Managing travel, preparing presentations, Banking & accounting work etc.

Position: Secretary Location: Thane Education: Graduate exp: 1 to 3 years company: Reputed Tank manufacturing company

Job Summary: We are seeking a highly organized and proactive Personal Assistant with 3 to 8 years of relevant experience to provide comprehensive administrative support to our senior management. The ideal candidate will possess strong communication, coordination, and time management skills, with the ability to handle sensitive information with integrity and discretion. Key Responsibilities: Manage the daily schedule and calendar of the Director/CEO, including appointments, meetings, and travel plans. Coordinate internal and external meetings, including scheduling, agenda preparation, and follow-ups. Handle confidential correspondence, emails, and phone calls on behalf of the Director. Prepare reports, presentations, and documents as required. Arrange domestic and international travel, hotel bookings, and expense claims. Maintain organized records and filesboth electronic and hard copies. Serve as a liaison between the Director and internal departments or external stakeholders Monitor and prioritize tasks, ensuring deadlines are met efficiently. Support the Director with personal tasks and day-to-day administrative duties. Manage office-related tasks such as procurement of office supplies and vendor coordination as needed. Desired Candidate Profile: Graduate in any discipline. 3–5 years of proven experience as a Personal Assistant, Executive Assistant, or similar role. Excellent verbal and written communication skills. Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to multitask, stay organized, and work independently. High level of professionalism and discretion in handling sensitive information. Strong interpersonal and problem-solving skills. NOTE - Candidate must have Prior Experience of Working as a Executive Assistant or Personal Assistant