Executive Assistant

Role:

Responsibilities:

• Perform administrative tasks including but not limited to: calendar management; preparing meeting materials, presentations and other collateral
• Take on, plan for, and execute small-to-medium-sized projects including but not limited to: owning staff meeting agendas, content and follow-up items
• Deliver crisp, timely communications to stakeholders.
• Interface with the field and customer support teams to effectively triage and delegate incoming product and customer escalations to ensure effective and timely resolution.
• Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers, and follow-up items!
• Arrange and coordinate logistics for customer meetings, conferences, and other events as necessary including both internal and external participants.
• Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company, and customers in mind.
• Take full accountability for the timely delivery and quality of all project deliverables.
• Manage leadership expectations for project deliverables.
• Work collaboratively across business units to secure resources and conceptual/strategic buy in for projects
• Highly collaborative with ability to lead cross functional and remote project teams
• Customer centric mindset with proven ability to deliver measurable, tangible solutions that generate clear business value.
• Identify risks; develop and execute mitigation and contingency plans independently or with the team. Maintain clear communication with stakeholders with regards to mutual expectations
• Manage end-to-end creative delivery with quality, accuracy of delivery, timeliness, scope management and effort estimations
• Able to execute the project plan, implement mechanisms to measure, record progress, and conduct ongoing analysis of variances, risks, and changes, as well as update/revise the project plan and report status.

Requirement:

• 2-8 years of experience assisting multiple executives
• Proven experience as an Executive Assistant, HR Coordinator, or similar role, preferably in a fast-paced environment.
• Ability to effectively navigate a wide range of dynamic processes and work on excel and numbers and Tech savvy.
• Experience managing multiple high-cost, high-value projects simultaneously.
• Effective communicator, proficient in stakeholder management with proven capability to secure project buy in and resources.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Thrives in an unstructured environment with minimal direction.
• Able to manage multiple executives with different working styles.
• Experience working at a rapidly growing company.
• Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives.
• Must possess good interpretational skills, attention to detail, professional attitude, reliable and strong work ethic.
• Logical thinking and problem-solving skills along with an ability to collaborate.
• Looking for a pro-active and dynamic candidate who is a self-starter, individual contributor, and team player.
• Preferred Candidates with consulting experience with strategy consulting, business consulting with good business acumen.
• Must possess good interpretational skills, attention to detail, professional attitude, reliable and strong work ethic.