Executive Assistant To Chief Executive Officer

Key Responsibilities:

Executive & Strategic Support:

• Serve as a trusted partner to the CEO in all administrative and strategic matters.
• Manage complex and constantly evolving calendars, appointments, and travel itineraries (domestic and international).
• Prepare briefing materials, reports, presentations, and correspondence for internal and external stakeholders.
• Coordinate and prioritize incoming communications, ensuring timely responses and appropriate delegation.
• Attend and document key meetings, capturing action points and ensuring follow-up.

Stakeholder & Communication Management:

• Act as the liaison between the MDs office and internal departments, external partners, regulatory authorities, and global teams.
• Manage high-level communications with professionalism and discretion.
• Ensure alignment and timely flow of information across executive leadership teams.

Project Coordination & Follow-Through:

• Support execution of cross-functional projects, initiatives, and business reviews led by the CEO.
• Track progress of strategic deliverables, ensuring accountability across departments.
• Prepare executive dashboards, summaries, draft email and progress reports.

Confidentiality & Governance:

• Handle sensitive information and high-level company data with strict confidentiality.
• Support preparation for board meetings, investor briefings, and leadership reviews.
• Ensure compliance with corporate policies, governance frameworks, and operational protocols.

Qualifications & Experience:

Education:

• Bachelors degree in Business Administration, Management, Life Sciences, or related field.
• Postgraduate or Executive Assistant certification is a plus.

Experience:

• 7+ years of experience as an Executive Assistant supporting C-level executives, preferably in a multinational or pharmaceutical/life sciences environment.
• Proven experience managing complex global schedules, projects, and communications.

Skills & Competencies:

• Exceptional organizational and multitasking abilities.
• Strong business acumen and professional judgment.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with SAP, Concur, or similar platforms is a plus.
• High level of discretion, integrity, and professionalism.
• Strong interpersonal skills and cultural sensitivity in a global context.