Executive Assistant To Chief Executive Officer

About o2h

o2h has a track record of nurturing and investing in emerging life science and tech companies, covering biotech, small molecule, biologics, digital health, software, and social enterprise. o2h Discovery has an integrated drug discovery platform operating from our state-of-the-art research centre in India.

We believe that we can offer you a unique people culture to work in and develop your skills. We work on a global level and you will have a vital part in a young and dynamic organisation; every person matters in o2h. You will work with talented colleagues who have a passion for science and who are determined to achieve the extraordinary and achieve a scientific breakthrough from Gujarat, India.

Job profile

• Manage the CEO's calendar, appointments, and meetings.
• Triage and respond to emails and messages, including LinkedIn.
• Organize internal and external meetings, prepare agendas, take minutes, and follow up on action items.
• Assist in planning and executing strategic projects, ensuring timely completion.
• Handle sensitive information with absolute confidentiality and professionalism.
• Serve as the primary point of contact between the CEO, team members, clients, investors, and external stakeholders.
• Identify relevant events, conferences, and networking opportunities for the CEO; manage registrations and liaise with key stakeholders.
• Support the CEO with partnerships, conferences, and events.
• Draft reports, presentations, and other business documents.
• Conduct research, perform analysis, and provide recommendations on key business matters to aid decision-making.
• Identify and resolve administrative, operational, or logistical issues proactively.
• Manage occasional personal assistant tasks, including personal appointments and coordination with household staff

Desired Candidate Profile

• Strong organizational, project management, and problem-solving skills, with the ability to multitask effectively.
• Highly organized and capable of working independently in a fast-paced, dynamic team environment.
• Excellent interpersonal skills, with a professional and approachable attitude; a strong team player.
• Proven expertise in office management tools and proficiency in MS Office applications.
• Ability to efficiently draft reports, create spreadsheets, and prepare presentations.
• Familiarity with online calendar management tools and systems like Dropbox.
• Demonstrated ability to handle confidential and sensitive information with utmost discretion.
• Exceptional organisational skills, with a proactive mindset and the ability to prioritise tasks effectively.
• Self-motivated, resourceful, and highly driven, with a "can-do" attitude.
• Keen attention to detail, ensuring accuracy in all tasks.
• Energetic, creative, and curious, with a passion for contributing to the development and enhancement of the o2h culture.
• Expert in English communication, both written and verbal.