441 Fixing Appointments Jobs - Page 13

Reports To: Managing Director Job Summary: The Executive Assistant to the Managing Director in Real Estate plays a pivotal role in supporting high-level decision-making processes. This role requires a combination of strategic thinking, data analysis, and operational management to ensure the Managing Director's time is maximized, priorities are effectively addressed, and key business objectives are met. The EA will analyze market trends, prepare detailed reports, and provide insights critical to the Managing Directors strategic initiatives, while also handling a range of administrative and project-related responsibilities. Key Responsibilities: Strategic and Analytical Support: Conduct in-depth analysis of real estate market data, competitor performance, and business opportunities to assist the Managing Director in strategic planning. Create detailed financial models, forecasts, and dashboards to monitor project performance and ROI. Collaborate with the finance and operations teams to track budgets, analyze variances, and prepare performance reports. Prepare presentations, business cases, and summaries for board meetings, investor updates, and strategic discussions. Research and provide insights on emerging industry trends, regulations, and potential risks. Project Coordination and Monitoring: Manage the execution of strategic initiatives, ensuring project timelines, budgets, and deliverables are met. Liaise with internal departments, external stakeholders, and partners to facilitate smooth communication and progress on projects. Maintain project trackers and provide regular updates on progress to the Managing Director. Operational and Administrative Tasks: Manage the Managing Director’s calendar, ensuring meetings align with strategic priorities. Draft, edit, and proofread correspondence, reports, and agreements. Oversee travel planning, expense reporting, and logistics for site visits, client meetings, and conferences. Stakeholder Management: Act as the Managing Director’s representative in meetings, ensuring accurate communication of directives and updates. Build and maintain relationships with clients, investors, vendors, and other stakeholders. Qualifications and Skills: Education and Experience: Bachelor’s or Master’s degree in Business Administration, Finance, Real Estate, or a related field. 5+ years of experience in an analytical, strategic, or high-level support role, preferably in real estate or a similar industry. Analytical and Technical Skills: Strong analytical and quantitative skills; proficiency in Excel (including advanced functions like pivot tables, macros, and financial modeling). Familiarity with real estate software and tools (e.g., Argus, CoStar, REIS). Ability to synthesize data and present actionable insights to support decision-making. Soft Skills: Exceptional organizational and time management skills. Strong verbal and written communication, including the ability to prepare professional reports and presentations. High degree of discretion, integrity, and professionalism in handling confidential information. Proactive problem-solver with the ability to anticipate the Managing Director’s needs. Preferred: Experience working directly with C-suite executives. Knowledge of local and global real estate markets and regulations. Working Conditions: Full-time role with potential for occasional extended hours based on project deadlines or urgent tasks. Travel may be required for site visits, client meetings, or industry events. Role & responsibilities Preferred candidate profile

Seeking a skilled EA to VP , Location - Bangalore, 5 days working Shift timings - 8:00 am to 5:00 pm, Pick up and Drop available.

Role & responsibilities Hiring only Female Any Graduate Fresher/1yr Exp can apply Location - Keeranatham Salary - 10K NTH to 11K NTH Timing - 9am to 6pm Week Off - Sat & Sun Interview F2F Preferred candidate profile

Role & responsibilities Manage emails, answer phone calls, and respond to inquiries in a timely and professional manner. Serve as a liaison between team members, clients, and external partners. Coordinate and manage calendars, schedule appointments, meetings, and conference calls. Ensure all parties are informed and prepared for engagements. Create and maintain digital and physical files, ensuring accurate organization and easy retrieval of important documents. Assist in preparing reports, presentations, and other documentation as needed Input and manage data in various systems and platforms including Oracle iExpense and the Newmark Revenue Management System. Maintain accuracy and attention to detail while entering and updating information. Conduct online research to gather information, data, or resources as required by team members. Summarize findings and present them in a clear and concise manner. Assist in task prioritization and follow-up, ensuring that projects and assignments are completed within designated deadlines. Coordinate virtual meetings, set up video conferencing platforms, manage attendance, and provide technical support as needed. Assist in making travel arrangements, including flight bookings, hotel reservations, and transportation coordination. Provide general administrative support to brokers and managers, including handling expense reports, processing invoices, and managing basic property marketing functions Availability to work in US time zones. Perks and benefits 2 Way cab

Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Who can join ASAP

Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a C-level executive based overseas. This role requires exceptional communication skills, time management, and the ability to handle confidential information with integrity and professionalism. The Executive Assistant will act as a strategic partner and play a key role in enabling the executive's productivity by managing day-to-day operations and communications efficiently. Key Responsibilities: Calendar Management: Efficiently manage the executives schedule across multiple time zones, including planning, coordinating, and confirming meetings, appointments, and events. Email Management: Monitor, organize, and respond to emails on behalf of the executive where appropriate; ensure timely follow-ups and flagging of priority items. Travel Management: Coordinate international and domestic travel arrangements, including flights, accommodations, visas, transportation, and itineraries. Meeting Coordination & Minutes: Schedule and coordinate virtual meetings; draft and distribute Minutes of Meetings (MoMs) and track action items and follow-ups. Action Item Follow-Up: Ensure timely follow-up and completion of tasks and deliverables assigned to stakeholders from meetings or directives issued by the executive. Document Preparation: Assist in preparing presentations, reports, and other documents as needed by the executive. Confidentiality & Discretion: Handle sensitive information with a high degree of confidentiality and professionalism. Qualifications: 6 to 10+ years of experience as an Executive Assistant, preferably supporting C-level executives. Strong organizational and time management skills with the ability to prioritize tasks and handle multiple responsibilities. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Zoom, Teams, and Google Workspace. Experience working with international stakeholders and across time zones is a plus. Key Attributes: Self-motivated and able to work independently Proactive and solutions-oriented Strong attention to detail Discreet and trustworthy Flexible with working hours to accommodate executives time zone when required

Job Title Business Development Officer/ Telesales Division Ratings MCG Department MCG Business Development Hiring Level Third Party (Quess Corp) About CRISIL Ratings CRISIL Ratings is India's leading rating agency. We pioneered the concept of credit rating in India in 1987. With a tradition of independence, analytical rigour and innovation, we have a leadership position. Team- Mid Corporate Group – Business Development Department: RATINGS –Bank Loan Rating (Sales) About BLR Ratings. Bank loan rating indicates the degree of risk regarding timely payment of the bank facility being rated; the facility includes principal and interest, if any, on the principal. CRISIL rates the maximum number of companies for their bank loans in India. It has, so far, assigned ratings to the bank facilities of more than 12,614 entities as on March 31, 2013, representing over 50 per cent of all the companies which have their bank loans rated in India; CRISIL has rated bank facilities of all types: term loans, project loans, corporate loans, general purpose loans, working capital demand loans, cash credit facilities, and non-fund-based facilities, such as letters of credit and bank guarantees. For more information please visit www.crisil.com Short Summary: Experience in Calling Telesales and generating leads through calls. The role involves acquiring new Clients (mid-sized corporate companies) for the Credit Ratings. It would also involve managing the existing Client portfolios. Being a Sales Profile, this job involves travelling in the allocated area for Client Meetings, Bank Meetings and etc. Direct cold call in Industrial area in respective location (Industrial area) Bank Branch Visit for collecting fresh data. Scheduling meeting with the prospective clients and promoting Crisil and benefits of credit ratings. Following up with the clients post client acquisition for payment and feedback on the ratings. Getting feedback from the customers and sharing with the analytical team. Collection of surveillance fees for the rating process Collect Mandates for enhanced debt facilities from existing clients. Banker meetings/presentations to be organized in the area/city for the respective bank branches to update them on the Bank loan ratings products and the processes. Candidate Profile Business Development and Lead Generation preferably for Mid Corporates. Pay Package-Fixed Pay + Variables: incentives on every Client Acquisition/ revenue generation Education-MBA in sales marketing or Any Graduate. Payroll: Quess Corp- Basis individual's performance, the person will be absorbed on the rolls of Crisil. (3rd Party payroll) Essential Qualifications MBA in Sales and Marketing or Any Graduate Preferred Qualifications MBA

Role & responsibilities The Project Management Strategist serves as a strategic partner to the CEO, assisting with developing, communicating, executing, and sustaining corporate strategic initiative. This role bridges the gap between conceptual strategy and practical execution, ensuring that the CEO's vision translates into measurable business results. You will have significant visibility across the organization and will collaborate closely with executive leadership to advance the company's strategic objectives. KEY RESPONSIBILITIES Strategic Project Development & Planning Project Execution & Management CEO Support & Executive Communication Strategic Analysis & Reporting Cross-Functional Leadership Preferred candidate profile Education & Experience Bachelor's degree in Business Administration, Project Management, or related field; MBA preferred Minimum 5+ years of experience in project management or strategic roles Previous experience working directly with C-level executives PMP certification or equivalent project management credentials preferred Background in strategic planning and business analysis Knowledge & Skills Strong organizational skills with the ability to perform and prioritize multiple tasks with excellent attention to detail. Exceptional communication skills to effectively interact with stakeholders at all levels. Critical thinking skills using logic and reasoning to identify strengths and opportunities of alternative solutions. Proficiency in project management methodologies and software (Microsoft Project, Asana, Trello, etc.). Leadership abilities to motivate and guide teams toward project completion. Strategic vision that can align projects with the company's overall mission

Job Title: Executive Assistant to Director Location: Sreerampur, Hooghly, West Bengal Company: Navprakriti Green Energies Pvt Ltd Industry: CleanTech / Battery Recycling / Manufacturing Experience: 24 years Employment Type: Full-time About Us: Navprakriti Green Energies Pvt Ltd is a clean-tech company based in West Bengal, focused on sustainable lithium-ion battery recycling. With a current pre-treatment capacity of 10,000 tonnes and a pilot-scale hydrometallurgical plant under commissioning, we aim to industrialize metal recovery processes by the end of 2026. We are seeking a reliable and proactive Executive Assistant to support the Director at our factory in Sreerampur. The role involves coordination across operations, scheduling, and ensuring timely execution of directives. Role Overview: As the Executive Assistant to the Director, you will be responsible for managing administrative tasks, streamlining communication across departments, and providing direct support in daily operations. You will be based at our manufacturing facility and must be comfortable working in an industrial setup. Key Responsibilities: Manage scheduling, calendar, and meetings for the Director Coordinate with department heads for status updates and reporting Track project deadlines, compliance tasks, and operational KPIs Prepare and draft emails, reports, and presentations as required Maintain documentation and support filing of operational records Facilitate communication between factory staff, vendors, and management Assist with factory-related procurement follow-ups and logistics coordination Handle confidential information with integrity and professionalism Qualifications & Skills: Bachelor’s degree in any discipline (Business/Operations/Engineering preferred) 2–4 years of experience in an executive assistant or coordinator role Strong communication and interpersonal skills Proficient in MS Office (Excel, Word, PowerPoint) and documentation Highly organized, responsive, and detail-oriented Prior experience in manufacturing or factory environments is preferred Work Location: Navprakriti Green Energies Pvt Ltd Prospace Industrial Park, Near Royal Hotel, Milki Badamtola, Sreerampur, Hooghly, West Bengal – 712204

Educational Qualification/ Experience: 8+ years of experience Any Graduate or masters degree or comparable experience Experience working with US based companies. Shift :3PM-12 AM Roles/ Responsibilities: Effectively manage executives' calendars, schedule appointments, and coordinate project tasks to ensure deadlines are met. Serve as a central point of contact for internal and external communications, facilitating effective information flow between executives and project team members. Handle travel arrangements for executives and coordinate meetings, ensuring seamless logistics for both administrative and project-related activities. Maintain an organized filing system of paper and electronic documents. Handle sensitive information with discretion, maintain confidentiality, and monitor project deliverables to ensure they meet quality standards. Develop and sustain a level of professionalism among staff and clientele. Act as the primary point of contact between the executive and internal/external stakeholders.

Support the Founders Office with partnerships, lead generation, HR, recruitment, social media, and documentation like meeting minutes. Drive growth by researching markets, analyzing competitors, maintaining client relations, and coordinating meetings

Virtual Walk-in for Executive Assistant Role Walk-in Date : 29th May 2025 Walk-in Time - 4:00PM - 5:00PM G-Meet Link : https://meet.google.com/uch-gsfs-pqd **Immediate Joiners Only. Info Edge is India's leading consumer internet company. With online presence in recruitment, matrimony, real estate and education, and strong brands like Naukri.com, 99acres.com, jeevansathi.com and Shiksha.com, we are more than 5500+ people strong organization based out of more than 48 locations in India & Middle East. Job Description: The Executive Assistant (EA) will provide high-level administrative support to the Business Head, ensuring the smooth running of daily operations. This role involves managing schedules, preparing reports, coordinating meetings, handling communications, and executing various tasks to support business activities. This role will also require to work closely with HR team & serve as the central point of contact for budget tracking, contract renewals, invoice processing related to HR activities. The EA will act as a trusted liaison between the Business Head/ HR and other departments, clients, and stakeholders. Key Responsibilities Manage and optimize the Business Head's schedule, including meetings, appointments, travel & reimbursements. Anticipate upcoming priorities and manage time efficiently. Serve as the primary point of contact between the Business Head and internal stakeholders & external parties. Coordinate domestic and international travel, including flights, accommodations, itineraries, and visa processing.

Objective: Work within the framework of DP World SCO Corporate Plan as directed by the CEO. Ensure necessary records are maintained that can readily provide current, accurate & accessible information, conduct basic data analysis, follow ups etc. Maintain and develop systems, procedures & records in line with the organizations policies and objectives Role & responsibilities Manage CEOs calendar: meetings, appointments, travel Prioritize and coordinate time-sensitive requests Ensure adequate prep time and debrief slots between meetings Act as a gatekeeper for calls, emails, and messages Draft, proofread, and send correspondence on CEO's behalf Maintenance & Upkeep of files/ documents in a speedy retrieval basis. Handle sensitive information with complete discretion. Manage Business travel arrangements for the CEO and timely update in oracle. This also includes preparing itinerary. Handle travel expenses and reimbursements. Arrange meetings / conferences / Board Meeting / Audit Committee Meetings. Prepare agendas, presentation decks, and briefing notes. Record minutes, track action items, and follow up on deliverables. Help align CEO's time and focus with business priorities. Flag urgent issues or high-impact decisions. Interface/ follow up with leadership teams to relay CEO's directives. Assisting with CEO Townhall and coordinating for preparation of Townhall presentation. Assisting HR with circulating minutes of meeting etc. Support CEO on special projects and initiatives Collect and summarize reports or data from departments. Preparing reports as assigned. Prepare executive summaries or briefing papers Assisting for pre and post high profile guests and customer visits and coordination with Admin/ Security etc. Co-ordination and follow-up with the Corporate Office, Terminal team and Regional Office Team as and when required. Preparing itinerary for any major event, customer meeting or event of high importance for subsequent circulation and liaison with other departments for smooth execution of plan. Handling office duties such as maintaining stationery and pantry records, event photograph records, supervising housekeeping, and hygiene standards of the office. Monitoring General well being and security of the CEO Office. Maintain a hospitable atmosphere in the office. Liaise with IT team to Raise tickets in Sapphire portal for any IT related requirements especially technical checks before commencement of meetings are carried out. Maintain contact lists of Business cards and filing it in the business card folder. Maintain records of couriers received and dispatched from CEO Office Maintain team leave records as required. Liaise with other departments, external bodies, and service providers, as necessary from time to time. Qualification & Competencies: Should have done secretarial course Total experience of more than 8-10 years and should have worked with senior leadership for couple of years Proficient in Word, Excel, Presentations, Microsoft Teams, Sapphire and Outlook. High emotional intelligence and discretion. Strong Written and Verbal Communication. Pleasing and dynamic personality, should be a team player with a positive attitude. Ready to take up additional responsibility Proactive & Assertive. Excellent Time Management skills Maintain an organized office system with high integrity and maturity, ensuring the security of confidential information. Graduation

Amar Jyoti Kia Accessories Orders is looking for Customer care executives / Tele callers to join our dynamic team and embark on a rewarding career journey Conducting customer satisfaction surveys to understand what areas of the company's services need improvements Catering to customer phone calls and diverting the call to the relevant department for a more advanced form of query resolution Curating streamlined email and social media communication mediums for offers, updates and much more Dealing with customer issues and churning out an easy-to-follow solution Managing payment and delivery of customer orders Helping customers choose the right product for their requirements and budget Handling customer concerns and complaints in a timely manner Informing customers of upcoming promotions or deals Establishing a positive rapport with all clients and customers in person or via phone Forming reports based on customer satisfaction statistics and helping their team to develop new skills Fixing appointments based on the availability of customers and clients Interacting with customers to ensure they have a desirable and shareable experience

DeltaX is looking for an energetic and motivated individual for the role of Executive Assistant and Administration Specialist. You must be highly organized, detail oriented, self-motivated, able to handle highly confidential information, as well as demonstrate ability to respond effectively to changing workloads and priorities. Your day to day responsibilities shall encompass: Coordinate executive communications, including taking calls, responding to emails and interfacing with clients Responsible for managing the schedules and communications of the key executives Assisting the senior management in day to day activities such as schedule meetings and appointments and manage travel itineraries Managing appointments, preparation of documents, planning cost effective travel and hotel arrangements, reply phone calls, restaurant reservations, cab booking, etc. Ensure the well being and efficient functioning of the office, reporting, making purchases for the office Organizing, executing, and assisting with team activities and logistics for meetings, on-sites/ off-sites, and team social events, other corporate events, etc. Maintain an organized filing system as needed for paper and electronic documents Uphold a strict level of confidentiality What you'll need to succeed in the role: Basic computer knowledge, familiar with email and MS office Good written, verbal, and interpersonal communication skills Adaptability, People, Organizational and Management skills Ability to handle administrative details independently Time Management, Project Management and Problem Solving skills Ability to handle confidential information with discretion, and deal with professionals inside and outside the company Graduate in any discipline Solid PA/ EA/ Admin role experience will be a plus About DeltaX: DeltaX is a Data-Driven Digital Advertising Platform built for Agencies and Advertisers to optimally plan, design, buy, track, attribute and report ad campaigns across search, social media, display RTB, Mobile, Video and other media channels. Founded in 2012, the platform serves as the pioneer in the Advertising Technology Industry. The cutting edge technology has empowered digital marketing teams across the globe with deep insights, automated ROI based spends optimization, activating award winning technology- driven campaigns.

To take care of Admin Related works, Liaison with Various Govt departments, Arrange Meetings for TOP MGT - Fixing Appointments, Take care of Day to day affairs of the Company at Chennai and organise Programs, as per the Schedule. Guest House Mgt. Required Candidate profile ANY DEGREE (BA/B.COM/BBA) with EXCELLENT COMMUNICATION SKILLS, SMART,SHREWD,INTELLIGENT CANDIDATE, WHO CAN RUN AROUND TO VARIOUS PLACES AND ORGANISE&FIX AND DO WORKES AS DESIRED BY TOP MGT. ADMIN WORK Perks and benefits salary Open for a right Candidate.

Key Responsibilities: - Efficiently manage executive schedules, appointments, and meetings. - Coordinate travel arrangements and accommodations. - Prepare and edit various documents and reports. - Maintain confidentiality and professionalism. - Assist in project coordination and follow-ups. - Act as a liaison between executives, clients, and teams. - Ensure smooth office operations and organized filing systems. Qualifications: - Minimum 5-10 years of secretarial management experience, preferably in engineering services. - Proficiency in Microsoft Office Suite. - Strong communication and organizational skills. - Attention to detail and multitasking abilities. - Professional appearance and demeanor. - Ability to work independently and collaboratively.

Key Responsibilities: Expense Reports Travel Management Scorecards Daily/Weekly/Monthly Drumbeats Reports pertaining to MR/Ecom Accounts in these clusters Job Specification/Qualification Required: Qualifications: Bachelors degree Key Competencies and Skills Required: Good Communication Skills: English and Hindi; required to coordinate with internal & external stakeholders over multiple calls/emails. Connect with Sales Central Teams SPOCs on scorecards/drumbeats. Good MS Excel skills: Basic Formulas, Vlookup, Pivot Table, etc. Can work with large data sets in Excel. Job Objective: To extend administrative support to AM/AEs & CCEOs in 2 Clusters by managing travel, expense reports, scorecards, and regular reporting. Key Responsibilities: Manage and report on travel expenses Prepare and maintain scorecards Ensure timely and accurate reporting of daily, weekly, and monthly drumbeats Handle reports related to MR/Ecom accounts in the designated clusters Qualifications: Bachelors degree Skills Required: Proficiency in English and Hindi Excellent communication skills for coordinating with internal and external stakeholders Advanced MS Excel skills (Basic Formulas, Vlookup, Pivot Tables, etc.) Ability to manage and analyze large data sets

Location: Mumbai Experience: 10+ Years Company: Boston Institute of Analytics (BIA) About Boston Institute of Analytics (BIA): Boston Institute of Analytics (BIA) is a global leader in professional training and certifications in emerging technologies like AI, Data Science, Digital Marketing, Investment Banking, and more. Our mission is to shape the next generation of industry leaders through world-class education and innovation. Role Overview: We are seeking an experienced and dynamic Personal Assistant to CEO / Executive Assistant who will act as the CEOs right hand, providing high-level administrative, operational, and personal support to ensure efficiency in daily activities. The ideal candidate will be proactive, highly organized, and capable of handling confidential information with utmost discretion. Key Responsibilities: Executive Support: Manage and maintain the CEOs daily calendar by scheduling meetings, appointments, and activities, ensuring optimal time management. Anticipate scheduling conflicts and proactively adjust plans to accommodate business priorities. Scheduling: Independently handle end-to-end scheduling of internal and external meetings, client visits, board discussions, and travel-related events. Ensure seamless coordination across time zones, departments, and external stakeholders to maximize the CEOs availability and productivity. Communication Management: Manage all incoming and outgoing communications on behalf of the CEO, including emails, calls, and written correspondence. Screen and prioritize messages, ensuring prompt and professional responses to urgent matters while maintaining a high degree of confidentiality. Meeting Coordination: Plan, organize, and coordinate all meetings involving the CEO. Prepare detailed agendas, supporting documents, and briefing notes. Record key discussions, track follow-up actions, and ensure timely execution of meeting outcomes. Documentation & Reporting: Draft high-quality letters, reports, presentations, proposals, and other business documents as required by the CEO. Maintain and organize an efficient filing system for critical documents, reports, meeting minutes, and confidential papers. Stakeholder Management: Serve as a point of contact between the CEO and internal teams, senior leadership, external clients, partners, government officials, and other key stakeholders. Build and nurture strong relationships to facilitate communication and foster business partnerships. Task Prioritization: Act as the first line of defense in managing the CEOs tasks and incoming requests. Assess, prioritize, and organize workload in alignment with business goals, ensuring that time-sensitive matters receive immediate attention. Event Coordination: Assist in planning, organizing, and executing leadership meetings, offsite retreats, investor meetings, media interactions, and corporate events. Oversee logistics including venue selection, invites, travel arrangements, event materials, and post-event follow-up. Confidentiality: Manage all sensitive and confidential information pertaining to business strategy, personal matters, and organizational operations with absolute discretion, professionalism, and integrity. Personal Errands: Undertake occasional personal tasks for the CEO, including scheduling appointments, managing personal events, or coordinating personal travel and logistics, as needed to support overall efficiency. Crisis Handling: Demonstrate flexibility and a calm, proactive attitude in handling urgent matters, unexpected changes, or crises. Quickly adjust schedules, communicate revised plans, and support the CEO in dynamic, high-pressure environments. Candidate Profile: Bachelors/Masters degree in Business Administration, Management, or related field. Minimum 10+ years of experience supporting C-level executives, preferably in education, consulting, or corporate sectors. Excellent verbal and written communication skills in English. Strong organizational skills with the ability to multitask, prioritize and manage time effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with modern business communication tools. High level of professionalism, discretion, and confidentiality. Proactive problem-solver with a positive attitude and strong attention to detail. Flexibility to work outside of normal business hours, if required. Only male candidates should apply. What We Offer: Work closely with top leadership in a fast-growing, high-impact organization. Opportunity for professional growth and exposure to national and international business environments. Dynamic and collaborative work culture. Competitive salary and benefits. #ExecutiveAssistantJobs #PersonalAssistanttoCEOJobs #PAtoCEO #C-LevelExecutiveAssistant #PersonalSecretaryJobs #ExecutiveOfficeManager, #TimeManagementJobs #CalendarManagement #LeadershipSupportJobs

Manage the executive's calendar, scheduling appointments, meetings, and conference calls. Prepare and edit documents, reports, presentations, and correspondence on behalf of the executive. Screen and prioritize incoming emails, phone calls.

We seek a highly organized and detail-oriented Administrative Support Specialist to join our dynamic team. In this role, you will provide comprehensive administrative assistance to high-level executives and teams, enabling smooth day-to-day operations, optimizing workflows, and supporting strategic business functions. This position is ideal for a self-starter who thrives in a fast-paced, collaborative environment and is comfortable handling various administrative and coordination tasks with professionalism and discretion. Essential Responsibilities Provide high-level administrative support to executives and teams to enhance productivity and reduce operational inefficiencies. Manage complex calendars, including scheduling and coordinating meetings, appointments, and events. Screen, prioritize, and manage high-volume email communications; handle sensitive information with discretion. Coordinate domestic and international travel arrangements, including itineraries, reservations, and travel documentation. Organize and support internal and external meetings, including logistics, meeting rooms, materials, and technology setup. Assist with planning and executing corporate events, from vendor coordination to venue management. Prepare, format, and manage various documents, including reports, presentations, and communications. Maintain filing systems and ensure accurate records management. Prepare and process invoices and support vendor setup and coordination. Support broader team initiatives, programs, and continuous improvement efforts. Qualifications / Requirements Bachelors degree in business administration or related field (preferred). Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management tools. Strong organizational and multitasking skills with an ability to prioritize effectively. Excellent verbal and written communication skills. High level of discretion and confidentiality. Adaptable and responsive to changing work priorities and environments. Keeping attention to detail and a commitment to accuracy in all tasks Experience 2 to 5 years of experience in administrative roles, with proven experience supporting senior-level executives.

Responsibilities: Coordinate meetings & events Manage schedule & communications Provide administrative support Maintain confidentiality at all times Arrange travel arrangements Food allowance Health insurance Provident fund

Responsibilities: *comfortable to meet in Private * Maintain confidentiality at all times * Manage travel, hotel & ticket bookings * Schedule appointments with clients

Summary: We are seeking a highly organised and detail-oriented professional for the role of Executive Assistant. You will be responsible for calendar management, communication coordination, and administrative assistance. This role involves managing and maintaining the calendars of assigned leaders, including scheduling meetings, appointments, and coordinating travel arrangements. Location: Gurugram Your future employer: Is an insurance company which offers range of financial products. The company is recognized for its customer-centric approach and commitment to providing financial security. Responsibilities: Manage and maintain the calendar of assigned leaders, including scheduling appointments, meetings, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents for the department. Facilitate internal and external communications , ensuring that all interactions are handled with a high degree of professionalism and confidentiality. Assist in the preparation and distribution of reports and presentations to stakeholders. Coordinate and organize departmental meetings , including logistics, agenda preparation, and minute-taking. Support the leaders in project management and other special assignments as needed. Handle sensitive information with a high level of confidentiality and discretion. Contribute to the overall effectiveness of the department by performing other related duties as assigned. Help team in arranging necessary approvals from functional heads. Provide Support to functional heads and teams for any IT related issues. Ensure timely involvement of senior leadership in case if any issue persists for longer duration. Requirement: Bachelors degree or equivalent experience; a background in business administration, finance, or a related field is preferred. Proven experience as an Executive Assistant or in a similar administrative role, ideally within a financial services or actuarial setting. Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage deadlines. Strong communication skills, both written and verbal, with an ability to liaise effectively with all levels of management and staff. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling and communication tools. Discretion and confidentiality are paramount, given the exposure to sensitive and proprietary information. Ability to work independently as well as part of a team, demonstrating initiative and problem-solving skills. 3+ Yrs of relevant experience What's in it for you: Be part of a globally recognised organisation Competitive compensation Reach us: If this role aligns with your career aspirations, send your updated CV to ananya.shahi@crescendogroup.in for a confidential discussion. Disclaimer: We are an equal-opportunity employer committed to creating an inclusive and diverse workplace. Only shortlisted candidates will be contacted within one week. Your patience is appreciated. Note: We receive a lot of applications on a daily basis so it becomes a bit difficult for us to get back to each candidate. Please assume that your profile has not been shortlisted in case you don't hear back from us in 1 week. Your patience is highly appreciated.Scammers can misuse Crescendo Globals name for fake job offers. We never ask for money, purchases, or system upgrades. Verify all opportunities at www.crescendo-global.com and Stay alert! Keywords: Calendar Management, EA, executive assistant, personal assistant, travel management,PA

Roles and Responsibilities Provide administrative support to senior executives, ensuring seamless day-to-day operations. Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Handle travel arrangements, including booking flights, hotels, and transportation for global clients. Coordinate office operations, including secretarial tasks such as letter drafting and document preparation. Offer personal assistance to the executive team by managing their schedules, emails, and phone calls. Desired Candidate Profile 2-6 years of experience as an Executive Assistant or Virtual Assistant supporting senior executives in a BPO/Call Centre environment. Proficiency in calendar management software (e.g., Google Calendar) and ability to learn new systems quickly. Excellent communication skills with the ability to work effectively with diverse stakeholders at all levels. Strong organizational skills with attention to detail and excellent time management abilities.