441 Fixing Appointments Jobs - Page 16

Coordinate , including taking calls, responding to emails and interfacing with clients.Prepare internal and external documents for partners Schedule meetings, appointments, manage travel itineraries Maintain an organized filing system

Manage MD’s calendar,scheduling meetings and appointments. Handle confidential correspondence and communications Organize travel arrangements and itineraries Prepare reports,presentations&documents Assist in personal tasks and office administration

We are seeking a highly organized and detail-oriented PA to provide administrative support to our MD, candidate will have excellent communication skills, ability to maintain confidentiality, and proficiency in managing multiple tasks. (Only Female)

Role: Personal Secretary for MD / Principal Industry: Educational Society Contact no: 7397076469

Hi, Greetings from Sun Technology Integrators!! This is regarding a job opening with Sun Technology Integrators, Bangalore. Please find below the job description for your reference. Kindly let me know your interest and share your updated CV to nandinis@suntechnologies.com ASAP. 6:30PM-3:30AM-shift timings (free cab facility-Pick up+ drop) +food Only female candidates can apply Please let me know, if any of your friends are looking for a job change. Kindly share the references. Please Note: WFO-Work From Office (No hybrid or Work From Home) Responsibilities: Understanding the daily/weekly/monthly/Quarterly/yearly priorities from the COOs angle, and work accordingly (ask the COO and plan work from time to time, if required) To the extent possible try to reduce COOs work, which can be done by you like the preparation of documents, PPTs, calls etc. Manage schedule of COO Try to reduce the COOs administrative work and help the COO to save his time, to the extent possible Draft, review and send minutes of meeting and communications on behalf of COO Ensure 100% accuracy in the work done by you Organize and prepare for meetings, including gathering documents and attending to logistics of meetings Answer and respond to phone calls and communicate messages and information to the COO when he is in the India office. Reminding and updating COOs schedules on a day-to-day basis. Maintain various records and documents for OEO Attending to all assigned tasks Making a to-do-list for the next day before leaving the office on any day & ensuring that top-priority tasks are completed as required Executive Secretary Skills and Qualifications: Bachelor's Degree in any discipline Excellent written and verbal communication skills Time-management skills Ability to pay attention to detail Organization skills Ability to multitask Ability to follow up with internal & external people to complete all tasks on time Basic understanding of frequently used computer software and programs, such as Microsoft Office Interpersonal skills Result orientation Salary, Perks & Benefits: Pick up and drop will be provided (0-20Km). Health Insurance up to 5Lakhs is provided. Free Food and Beverages are provided. Thanks and Regards,Nandini S | Sr.Technical Recruiter Sun Technology Integrators Pvt. Ltd. nandinis@suntechnologies.com www.suntechnologies.com

Position: EA to MD At: Ahmedabad Salary: Up to 35K Type: Day Shift Graduate/Postgraduate in any discipline 1 year of experience as an EA Excellent communication and time-management skills business correspondence Strong organizational abilities

Facility Management. Proven work experience in Front Office Management, Admin Assistant or similar role Solid Email and verbal communication skills Multitasking and time-management skills, with the ability to prioritize task

Answering phones, emails, and other correspondence Scheduling meetings, appointments, and events Taking notes and preparing reports Preparing presentations Managing databases and filing systems Processing expenses Conducting research Personal tasks Running errands, such as shopping or paying bills Making travel arrangements, including visas and accommodations Managing household supplies and inventory Helping with personal matters, such as maintaining the home

Role & responsibilities Calendar Management: Manage and maintain executive calendars, including scheduling appointments, meetings, and conferences. Coordinate with internal and external stakeholders to schedule and prioritize appointments effectively. 2. Communication: Serve as the primary point of contact for the executive, screening and prioritizing incoming communications, including emails, phone calls, and correspondence. Draft and prepare emails, letters, memos, and reports on behalf of the executive. 3. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation, for business trips and conferences. Prepare travel agendas and ensure all travel arrangements align with the executive's schedule and preferences. 4. Meeting Support: Coordinate and prepare materials for meetings, including agendas, presentations, and documentation. Attend meetings as required, take minutes, and follow up on action items and decisions. 5. Information Management: Organize and maintain electronic and paper files, records, and databases in a systematic and accessible manner. Ensure confidentiality and security of sensitive information. 6. Office Management: Oversee the smooth operation of the executive's office, including managing office supplies, equipment, and facilities. Liaise with IT, facilities, and other departments to address any office-related issues or needs. 7. Project Assistance: Provide administrative support for special projects, initiatives, and events as assigned by the executive. Assist in research, data analysis, and preparation of presentations or reports. 8. Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors. Serve as a liaison between the executive and various departments, conveying messages and ensuring timely follow-up. 9. Expense Management: Process and reconcile expense reports and invoices, ensuring accuracy and adherence to company policies and budgets. Track expenses and maintain records for financial reporting purposes. 10. Priority Management: Anticipate and prioritize tasks and deadlines to proactively support the executive's objectives and responsibilities. Handle ad hoc requests and administrative duties efficiently and effectively

candidate will be a detail-oriented professional with excellent communication skills, capable of managing schedules, handling confidential information, and acting as a liaison between the executive and internal/external stakeholders. Required Candidate profile We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership.

Manage the CEO & MD schedule, including appointments, meetings, and travel arrangements Coordinate and prepare materials for meetings, presentations, and events Handle confidential matters, including correspondence and phone calls MOM

Male Personal Assistant - LLB Fresher- Kankaria -Ahmedabad - 30K CTC . Position to report to legal and Corporate head hence legal knowledge and LLB is must. Please apply with updated resume and photograph or call for more details on 9930060601.

Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc. Is a spokesperson for the client on all matters. Required Candidate profile Good Excel knowledge and Communication skilss

An excellent job opportunity for experienced Executive Assistants with minimum 3+ years of work experience at our clients Mumbai office. Title - Executive Assistant to Director/Co-Founder Location - Mumbai (near Andheri-East railway station) Key Responsibilities - Coordinate executive communications, including taking calls, responding to emails and interfacing with clients Prepare internal and external documents for partners, as & when required Schedule meetings and appointments, and organize & manage travel itineraries Maintain an organized filing system of paper and electronic documents Manage executives' calendars and schedule appointments. Coordinate and prepare materials for meetings and presentations. Facilitate communication between executives and stakeholders. Handle confidential information with discretion and professionalism. Prepare and edit correspondence, reports, and presentations. Conduct research and compile information for projects and reports. Support special projects as needed by senior management. Act as a liaison for internal and external communications. Prepare meeting agendas and minutes. Assist in event planning and coordination. Monitor deadlines and follow up with internal Head of Departments on tasks. Perform general office duties as needed to support executives. Required Qualifications - Bachelors degree preferably in secretarial course / Business Administration, or relevant field. Proven experience of minimum 3+ years as an Executive Assistant. Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software Proficiency in collaboration and delegation of duties Excellent Follow-Up Skills Develop and sustain a level of professionalism among staff and clientele Exceptional organizational and time-management skills. Strong verbal and written communication skills in English. Ability to handle sensitive information with confidentiality. Demonstrated ability to work independently and as part of a team. Strong attention to detail and problem-solving capabilities. Ability to manage multiple priorities in a fast-paced environment. Previous experience in handling travel arrangements. Knowledge of basic financial principles and budgeting. Strong interpersonal skills and a customer-service orientation. Flexibility to adapt to changing circumstances and tasks. Willingness to learn and develop new skills as required.

Role & responsibilities Proficiency in word, excel & powerpoint Drafting, Calendar Management Travel Arrangements Good typing speed Worked with some corporate for few years General skills required for the position

Executive Assistant to MD Company: Ramsons Stainless Location: Hisar, Gurgaon Position: Executive Assistant to MD Employment Type: Full-Time Experience: 2-5 years preferred Education: Graduate/Postgraduate

Job TitleEA-Secretarial work Job Code HREQ2017/12/66 --> Job Location Kolkata Experience 3-8yrs Gender Female Job Details Urgently looking for a female candidate for the post of EA who should be smart and presentable based in Kolkata . Salary-25-35K Exp-3-8yrs Salary Per Year 25-35K Apply Now

ROLES & RESPONSIBILITIES :- Calendar Management: Organizing and maintaining the calendar, scheduling appointments, meetings, and conference calls. Travel Arrangements: Planning and booking travel, including flights, accommodations, and itineraries, while ensuring adherence to travel policies and budget considerations. Expense Reporting: Assisting with the preparation and submission of expense reports, ensuring they are accurate and submitted in a timely manner Supporting Meeting: Materials, coordinating schedules, organizing logistics and diary invites Out-of-Office alternative contact: Supporting the movement of client emails during periods of absence and leave of Senior Directors Building Professional relationship: Building strong relationships with key client EAs and establishing a rapport with clients, Partners, Directors, and staff. Business Continuity planning: Cover during periods of holiday and sickness Adhoc Management: Ad hoc projects/tasks for Senior Directors Collaboration: Working effectively in diverse teams within an inclusive team culture where people are recognized for their contribution

Role & responsibilities Provide high-level administrative support to, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare MOM Perform additional administrative tasks as needed to ensure smooth operations. Manage and prioritize incoming communications, including emails and phone calls. Act as a liaison between executives and internal/external stakeholders. Assist in project management and tracking progress on key initiatives. Handle confidential information with discretion and professionalism.

Job Title: Personal Secretary to Managing Director Location: Hyderabad, Telangana Company: Lakshmi Infratech India Pvt. Ltd. Job Description: Lakshmi Infratech is seeking a dedicated and detail-oriented Personal Secretary to support the Managing Director (MD). The ideal candidate should have 24 years of relevant experience in the real estate or construction industry and a strong understanding of civil and project-related documentation. This role demands excellent organizational, coordination, and communication skills to manage the MD's schedule and facilitate smooth day-to-day operations. Key Responsibilities: Manage the MD's calendar, appointments, meetings, and travel plans. Coordinate communication between the MD and various internal departments (technical, CRM, legal, site teams). Prepare and manage technical documentation, project updates, and follow-ups. Handle confidential and time-sensitive information with discretion. Track project deadlines, approvals, and ensure timely reminders. Organize and support internal/external meetings, including taking minutes and follow-ups. Assist in drafting emails, reports, and presentations as required. Requirements: Graduate in any discipline (engineering background preferred but not mandatory). 2-4 years of experience in a similar role within the real estate or construction sector. Familiarity with basic civil/construction processes and documentation. Proficiency in MS Office tools (Excel, Word, PowerPoint). Good communication and coordination skills Strong time management and attention to detail. Work Schedule: Full-time, 6 days a week Salary: Competitive, based on experience

Executive Assistant to the Executive Partner Position: Executive Assistant Reports to: Executive Partner Location: Vijayapura, Karnataka Company: M/s S.S. Alur Construction Company Job Overview: Support the Executive Partner by managing administrative tasks, strategic planning assistance, communication coordination, documentation, and travel logistics to facilitate efficient business operations. Core Responsibilities: Administrative Support: Manage calendars, meetings, travel arrangements, and documentation. Strategic Assistance: Compile data for strategic decisions, draft reports and presentations. Communication: Act as a liaison for internal and external stakeholders, manage correspondence. Travel Coordination: Accompany Executive Partner on site visits, official meetings, and travels. Event & Project Coordination: Oversee logistics and coordination for company events and ongoing projects. Documentation: Maintain organized and confidential filing systems and records. Operational Support: Budget monitoring, expense tracking, and project progress oversight. Qualifications & Experience: Bachelors degree in relevant fields (Business Administration/Commerce/Management). Minimum 3–5 years’ relevant experience, preferably in construction/infrastructure sectors. Key Skills: Strong organizational and time-management abilities Excellent communication (written and verbal) Proficient in MS Office Suite Discretion and confidentiality Flexibility and adaptability Strategic and analytical thinking Travel Requirements: Required to accompany Executive Partner during business-related travel. Compensation: Competitive salary plus benefits (Health insurance, PF, performance-based incentives).

Designation: Executive Assistant & Admin Location: Yercaud Work Days: Wednesday to Monday (Tuesdays off) Work Hours: 7:30 AM to 5:30 PM Job Summary: We are looking for a dependable and organized Executive Assistant Admin to support our coffee plantations daily operations. The ideal candidate will handle basic administrative tasks, answer phone calls, communicate effectively on behalf of the MD, and ensure that assigned tasks are followed through and completed. Strong written and verbal communication skills, along with professionalism in email and phone interactions, are essential. Key Responsibilities: Perform basic filing, data entry, and maintain documentation. Attend and manage incoming phone calls politely and efficiently. Take notes and instructions from the MD and ensure timely follow-up and task completion. Communicate and coordinate with internal teams and external parties as needed. Draft and respond to emails with clarity and appropriate etiquette. Maintain physical and digital files in an organized manner. Support general office administration and logistics. Help manage MDs schedule, appointments, and reminders. Assist with travel arrangements and plantation-related coordination tasks. Candidate Requirements: Graduate in any discipline. 1–3 years of experience in administrative or executive assistant roles preferred. Good command of English and one regional language. Strong written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Professional email etiquette and phone manners. Highly organized, responsible, and able to work with minimal supervision. Comfortable working in a plantation or rural setting. Compensation: Monthly Salary: 15,000 – 20,000 (depending on experience and skill level) Additional benefits (if applicable): Accommodation

Role & responsibilities Calendar & Schedule Management: Manage and coordinate complex schedules, ensuring efficient time management and meeting prioritization. Travel Arrangements: Arrange domestic travel, including flights, accommodations, and itineraries, while managing last-minute changes. Communication & Correspondence: Screen and respond to emails, calls, and other inquiries on behalf of the executive, drafting responses and escalating as needed. Meeting Preparation: Prepare agendas, take meeting notes, and follow up on action items to ensure timely completion. Document Management: Prepare reports,and other documents, ensuring accuracy and professionalism. Supporting the wider team as required. Acting as the point of contact among executives, employees, clients and other external partners Make travel and accommodation arrangements Managing MDs Personal and official Expenses. Preferred candidate profile Work experience as an Executive Assistant, Personal Assistant. Basic MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills

Job Purpose Work as an Executive Assistant to senior stakeholders for a bank Assist in Meeting Management, Travel Management, Expense Management and Other Admin Support Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-4 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

Position: Secretary to CEO Location: Mumbai Experience - 3+ Years Reports to: CEO Tri department (R&I, CQA, CADE) ROLE OBJECTIVE To provide high-level administrative support to the CEO Tri Department (R&D CCD, CADE, CQA), ensuring efficient operation of the office, facilitating effective communication, and enabling the CEO to focus on strategic tasks by handling operational and administrative responsibilities. RESPONSIBILITIES 1. A dministrative Support: Manage and maintain the CEOs calendar, including scheduling appointments, meetings, and travel arrangements. Prepare and organize meeting materials, agendas, and minutes, ensuring timely distribution and follow-up on action items. Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring prompt and professional responses. 2. Office Management: Ensure the smooth operation of the CEO office by managing supplies, equipment, and office environment. Coordinate with other administrative staff and departments to facilitate seamless office operations. Implement and maintain effective filing and documentation systems. 3. Communication: Act as a liaison between the CEO and internal/external stakeholders, maintaining clear and effective communication channels. Draft, review, and edit reports, presentations, and other documents as needed. Represent the CEO in meetings and events when required. 4. Confidentiality and Professionalism: Handle sensitive information with the utmost confidentiality and discretion. Maintain a professional demeanor and appearance, reflecting the values and standards of the organization. Adhere to organizational policies and procedures, ensuring compliance at all times. 5. Claims and Travel Expense Reports (TER): Prepare, review, and submit expense claims and TERs for the CEO, ensuring accuracy and compliance with company policies. Track and reconcile expenses, providing timely reports to the CEO. Liaise with the finance department to resolve any discrepancies or issues related to claims and TERs. Skills and Competencies: Organizational Skills: Ability to manage multiple tasks and priorities effectively. Communication Skills: Strong written and verbal communication skills. Attention to Detail: High level of accuracy and attention to detail in all tasks. Problem-Solving: Proactive approach to identifying and resolving issues. Technological Proficiency: Proficiency in office software and tools, such as Microsoft Office, email management, and scheduling systems. Discretion: Ability to handle confidential information with integrity and professionalism. Performance Metrics: Timeliness and accuracy of administrative tasks. Feedback from the CEO and stakeholders. Efficiency in managing the CEOs schedule and priorities. Successful completion of projects and initiatives. Maintenance of a professional and organized office environment REQUIREMENTS FOR the PROFILE Proven work experience as a secretary or Administrative Assistant Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office Interested can call me on 7061596379