441 Fixing Appointments Jobs - Page 12

Daga Group is looking for self-driven, forward thinker Executive Assistant who is responsible for effective function of our front end office. We are looking for expertize on not only in organisational skills, computer competencies, but strong analytic and communication skills as well. Key Responsibilities: Communicating with respective institutions all over the world for: 1. Introducing our company 2. Introducing our products 3. Connecting with right person or institution in that country 4. Arranging meeting with that institution / person. Work on Various Confidential projects 1. Getting ideas together 2. Getting people together Product development follow up: 1. Technology discussions / Innovation 2. Making business plan and project report 3. Targeting corporates for selling various products and solutions. Other Admin work will include: 1. Upgrading artwork and brochures from time to time. 2. Follow up with respective agencies. Website maintenance: 1. Following up with various agencies to maintain data and keep site live. 2. Updating content 3. Deploying new ideas from time to time on technology front 4. Follow up with digital marketing company and analyse reports. Keep an eye on upcoming tenders and it's participating directly or with the partners. Sending bulk emails to various institutions Send greetings from time to time. Participation in conferences which would include arranging the products/bookings and might need to travel if required. Arranging logistics / Documentation Responding to enquiries and making quotes upon respective directions. Finding relevant partners in other regions across the world Product patents / planning and designing. Manage back office work of various other businesses.

Preferred candidate profile Should have Minimum 2yrs of EA virtual assistant experience(global experience).* Should have max 30days notice period or currently serving.* Role & responsibilities Excellent oral and written English communication skills. Proficiency with UK accent. Willingness to work UK shifts (1pm-10pm). Hybrid work mode with initial 3-6 months as full-time WFO. Candidates should have received commendations or high ratings for their work efficiency from overseas clients in their current job. 2-9 years of prior experience as a virtual assistant for UK/ Australia/ US clients, managing: Calendars (scheduling meetings, managing conflicts) Travel arrangements (air, rail, cab, hotel bookings) Expense booking for reimbursements Advanced PowerPoint skills Market research skills (P&L checking etc)

Role Definition: Providing high-level administrative support to the management for professional and personal works and helping them achieve aspirational goals for the organization and individually.

Candidate gives support to the Director and the senior leadership team, including managing calendars, coordinating meetings, handling communications, organizing travel, and preparing reports. Mob. No. - 9565508271 Mr. Amrendra Kumar

Interview for the post of Executive Assistant to MD - Female Job Location: Sector 37 Faridabad Company: Reetu Exports, 20/1, Old Shershah Suri Road, Sector 37, Faridabad Whatsapp/Mobile: 9899546490 Accomodation for single person. Required Candidate profile Required Female unmarried bold & beautiful EA to MD for garment export business. Computer Literate, MS Office, correspondence, emailing To assist MD in day to day business activities.

MD's Calendar & Schedule Management Communication Management Travel & Accomodation Management Meeting Coordination Project Support Confidentiality & Discretion Management Admin Support Event Management Involvement in Branding Clinet Communication

Role & responsibilities Provide high-level administrative support to, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare MOM Perform additional administrative tasks as needed to ensure smooth operations. Manage and prioritize incoming communications, including emails and phone calls. Act as a liaison between executives and internal/external stakeholders. Assist in project management and tracking progress on key initiatives. Handle confidential information with discretion and professionalism.

Manage and maintain the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Draft and respond to emails and formal letters on behalf of the Managing Director with professionalism and accuracy. Coordinate and schedule meetings with internal teams, clients, and external stakeholders. Handle incoming and outgoing calls, screen communications, and direct them appropriately. Prepare meeting agendas, take accurate minutes of meetings (MoM), and follow up on action points. Convey messages and instructions from the MD to relevant departments and individuals clearly and promptly. Liaise with internal departments and external parties to ensure smooth communication and coordination. Ensure all documents, reports, and presentations required by the MD are prepared, reviewed, and delivered on time. Maintain proper records, organize files, and manage confidential information with discretion. Monitor and manage daily priorities, deadlines, and commitments on behalf of the MD. Assist in organizing and coordinating events, business meetings, and travel itineraries. Support in both business and selected personal tasks, as needed by the MD. Act proactively to ensure the MD’s day runs smoothly, resolving issues before they arise. Provide administrative support in the preparation of reports, data analysis, and presentations.

Provide high level executive assistance to the Managing Director to ensure a smooth workflow Monitor and manage all phone calls and emails, prioritise actions and escalate where necessary Extensive diary and Calendar management including complex meetings with Clients, Internal and external stakeholders, and other appointments and commitments with the internal team. Provision of Personal assistance functions as required Ensure that the Managing Director is informed in advance and fully prepared for all upcoming commitments including necessary briefings, papers, travel arrangements, client meetings Extensive travel management including flights, accommodation, itineraries and expenses in coordination with the Admin Provide assistance and support including preparation of agenda, papers, minutes and actions Prepare and format documentation including correspondence, submissions, and reports Assist in preparation and formatting of presentations Open to travel extensively with Managing Director for certain Meetings and Briefing other duties as directed.

Role Overview: We are seeking a dynamic and highly organized Executive Assistant to support our senior leadership in a fast-paced, high-growth environment. The ideal candidate will have 45 years of experience as an Executive Assistant in a multinational or global corporate setup , with a strong ability to manage complex schedules, coordinate high-level meetings, handle sensitive information, and interface professionally with internal and external stakeholders. Key Responsibilities: Manage and optimize the executive’s calendar , ensuring effective prioritization of meetings, events, and appointments. Coordinate domestic and international travel arrangements , including itineraries, visas, accommodations, and logistics. Prepare and manage confidential documents, reports, presentations, and communication on behalf of the executive. Serve as the first point of contact between the executive and internal/external stakeholders, maintaining professionalism and discretion. Organize and support leadership meetings , off-sites, conferences, and town halls, including agenda preparation, minutes, and follow-up. Track action items, project deadlines, and ensure timely updates for critical priorities. Liaise with cross-functional teams across geographies to support strategic initiatives and administrative tasks. Maintain confidentiality and discretion in handling sensitive company information and executive communications. Monitor and manage executive’s expense reports, budgets, and reimbursements. Key Requirements: 4–5 years of proven experience as an Executive Assistant supporting C-level executives in a multinational organization. Excellent organizational, time-management, and multitasking abilities. Strong written and verbal communication skills; fluent in English (additional language skills are a plus). Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools like Teams, Zoom, or Slack. Discretion, professionalism, and the ability to work with high-level confidential information. Ability to work independently, manage competing priorities, and deliver results under pressure.

Providing high-level administrative support to the management for professional and personal works and help them achieve aspirational goals for the organization and individually .

Married Preferred Roles and Responsibilities Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Provide administrative support to the Managing Director, ensuring seamless day-to-day operations. Handle travel arrangements, including booking flights, hotels, and transportation as needed. Prepare reports using MS Office tools (Word) and email management software (Outlook). Coordinate logistics for events and conferences by handling MOMs (Meeting of the Mind) planning. Desired Candidate Profile 1-2 years of experience as an Executive Assistant or similar role in a corporate setting. Excellent communication skills with ability to draft emails professionally. Proficiency in calendar management systems like Google Calendar or Outlook; knowledge of MS Office suite (Word). Strong organizational skills with attention to detail; excellent time management abilities.

Roles and Responsibilities : Manage the director's calendar, scheduling appointments and meetings with internal and external stakeholders. Coordinate travel arrangements, including booking flights, hotels, and transportation as needed. Provide administrative support to the director by preparing reports, presentations, and other documents as required. Handle confidential correspondence on behalf of the director. Job Requirements : 1-3 years of experience as an Executive Assistant or Personal Secretary in a similar industry Strong calendar management skills with ability to prioritize tasks effectively. Proficiency in fixing appointments and managing complex schedules. Excellent organizational skills with attention to detail.

Role & responsibilities Job Summary We are seeking a dynamic, professional, and highly organized Executive Assistant to support the Director of a leading construction company. The ideal candidate will be proactive, detail-oriented, and possess strong administrative and communication skills. This role involves high-level support requiring discretion, initiative, and efficiency, especially in a fast-paced and confidential environment. Key Roles and Responsibilities Manage the daily calendar of the Director scheduling appointments, meetings, site visits, and follow-ups. Handle internal and external communications on behalf of the Director with utmost confidentiality. Organize and coordinate internal and external meetings , video calls, project briefings, and events. Coordinate travel arrangements , including visa processing, ticket bookings, accommodations, and itineraries. Prepare and edit correspondence, reports, presentations, and other documents as requested. Attend meetings with or on behalf of the Director and prepare detailed minutes and action trackers. Liaise with senior staff, project teams, vendors, consultants, and government authorities as needed. Track project updates, reports, and deadlines , and ensure timely reminders and escalations. Assist in reviewing contracts, purchase orders, and project documentation as directed. Maintain confidential filing systems both hard copy and digital records. Support the Director in strategic planning and monitoring project progress and operational KPIs. Conduct market or competitor research, compile data, and prepare briefings for Director. Manage office protocol, ensuring the Director's office runs smoothly and efficiently. Provide general administrative support to the senior leadership team when required. Preferred candidate profile Proven experience (4+ years) as an Executive Assistant, Executive Secretary, or similar role preferably in the construction or infrastructure sector . Graduate/Postgraduate in Business Administration or a related field. Strong organizational and time-management skills with the ability to multitask and prioritize. Excellent written and verbal communication in English. Proficient in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus. Strong interpersonal skills and the ability to build positive relationships at all levels. Must maintain a high level of discretion, professionalism, and confidentiality. Capable of working independently and making informed decisions. Comfortable with field/site coordination and flexible with work hours when needed.

We are hiring at Rainbow Group of Companies! Job role : EA to CEO (Male) Experience : minimum 4 years as an EA Work days : Monday to Saturday Timings: 10:00AM to 8:00PM An EA to CEO job typically involves providing comprehensive administrative and executive support to the CEO, including managing schedules, coordinating meetings, handling correspondence, and ensuring smooth operations, often with a focus on confidentiality and discretion. Key Responsibilities and Tasks: Scheduling and Calendar Management: Managing a complex and often demanding calendar of appointments, meetings, and travel arrangements. Ensuring all meetings are arranged effectively and the CEO has the necessary background information. Prioritizing and managing competing demands from internal and external stakeholders. Communication and Correspondence: Handling incoming and outgoing communications, including emails, phone calls, and correspondence. Drafting and composing professional emails and correspondence on behalf of the CEO. Screening emails and managing the flow of information to the CEO. Travel and Logistics: Planning and coordinating travel arrangements, including flights, accommodations, and transportation. Preparing travel itineraries and ensuring the CEO has all necessary documents. Meeting and Event Management: Arranging and coordinating meetings, conferences, and events. Preparing agendas, taking minutes, and following up on action items. Administrative Support: Providing general administrative support, such as filing, data entry, and maintaining records. Preparing reports, presentations, and memos. Managing the CEO's office operations and ensuring smooth workflow. Confidentiality and Discretion: Maintaining strict confidentiality and discretion with all sensitive information. Handling confidential matters with professionalism and tact. Project Management: Taking ownership of specific projects to support the CEO and COO in the delivery of their work. Monitoring and tracking various projects and tasks to ensure timely completion. Liaison and Relationship Management: Serving as a liaison between the CEO and other stakeholders, including board members, staff, and external contacts. Building and maintaining strong relationships with key stakeholders. Other Duties: Assisting with special projects and ad-hoc requests as needed. Performing other duties as assigned by the CEO

Responsibilities: * Coordinate meetings & events * Ensure confidentiality at all times * Manage correspondence & calendar * Prepare reports & presentations * Schedule appointments

Role & responsibilities Role Summary: We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative and operational support to the Director. This pivotal role requires a professional who can manage complex schedules, coordinate travel, handle sensitive communication, and act as a liaison between the Director and internal/external stakeholders. The ideal candidate will possess excellent multitasking skills, outstanding communication abilities, and a high degree of discretion and professionalism. Key Responsibilities: Provide dedicated support to the Director by managing calendars, scheduling meetings, and coordinating appointments to ensure optimal time management. Arrange complex travel plans, itineraries, and agendas; compile documents for travel-related meetings. Handle dictation, transcription, and drafting of communications, ensuring accuracy and confidentiality. Prepare, proofread, and maintain a wide range of confidential documents and reports. Serve as the primary point of contact for internal teams, external clients, and partners on behalf of the Director. Manage and prioritize incoming and outgoing emails, correspondence, and requests for action. Screen, receive, and route telephone calls, taking messages and providing timely follow-up. Maintain a systematic and organized filing system (both electronic and paper-based) for easy retrieval and reference. Assist in the preparation of reports, presentations, and documentation required for meetings and reviews. Perform general clerical duties, including photocopying, scanning, faxing, mailing, and document organization. Support the coordination of internal meetings, conferences, and events as required. Undertake special projects and assignments as directed, ensuring high-quality execution. Skills and Qualifications Required: Bachelor's Degree or Diploma in Commercial Practice or a related field. 0 to 5 years of experience in a similar Executive Assistant or Administrative Support role. Please contact us at 7003831567 or email your resume to careers@featherlitefurniture.com

Responsibilities: * Manage executive calendar & schedule meetings * Coordinate travel arrangements & itineraries * Draft letters & emails on behalf of exec team * Oversee email communication & management * Financial Documentation Food allowance Free meal

Executive Assistant Parul University is hiring an Executive Assistant who shall act as a bridge between the executive and the rest of the organization, ensuring efficient and effective operations. Key Responsibilities: Scheduling and Calendar Management: Managing appointments, meetings, and travel arrangements. Communication Management: Handling phone calls, emails, and correspondence. Administrative Support: Preparing reports, filing documents, and organizing information. Project Management: Assisting with project coordination and task completion. Gatekeeping: Filtering information and ensuring the executive has the necessary resources and support. Office Management: Ensuring the office is well-organized and functioning smoothly. Qualifications: Minimum of 2 years of experience working as an Assistant/Executive Assistant/Personal Assistant. Graduation or Post-graduation is required. Required Skills: Strong organizational, communication, and time management skills are crucial. Proficiency in office software, such as Microsoft Office Suite, is essential. Excellent interpersonal skills are required to effectively interact with executives, colleagues, and external stakeholders.

Our client a reputed Pharma Company at Lower Parel, Mumbai needs Post : Executive Assistant to Director Location : Lower Parel, Mumbai Qualification : Graduate Experience : Min 4 years working with Sr. Management Level Salary : Salary upto 6 LPA with all benefits Age : Below 30 years All Saturday / Sunday off Job Profile : Assisting the Director in the day to day Activities Calendar management Co-ordinating and preparing monthly / Weekly Reports Co-ordinating with departments for the details as and when required by the Director Replying to emails Should be very good in self-correspondence Handling the Directors Desk in his Absence Preparing Travel Itinerary Data Management Required skills Good knowledge of MS word, Excel & PowerPoint. Proven ability to manage a flexible schedule Exemplary Planning and Time Management Skills Outstanding Verbal and Written Communications Skills Ability to interact with high profile Clients and Executives Email CV and Passport size photo with current salary and notice period to resume@jobspothr.com Job updates on www.jobspothr.com After mailing CV, please call 99877 06721 Thanks !

The PA will provide high-level administrative and managerial support to the MD . This role requires strong organizational skills, discretion, and multitasking abilities to ensure seamless operations and efficient management of executive activities.

Taking care of all the secretarial work for the Managing Director.

Job Title: Executive Assistant to CEO Location: Koramangala Reports To: Chief Executive Officer (CEO) Experience: 2+ years preferred Job Summary: We are seeking a highly organized, discreet, and proactive Executive Assistant to the CEO to provide top-level administrative support. This role requires excellent communication, multitasking, and coordination skills to assist the CEO in maximizing productivity, managing time, and supporting key strategic and operational initiatives. Key Responsibilities: Administrative Support Manage the CEOs calendar, appointments, and travel arrangements Organize internal and external meetings, events, and conference calls Prepare agendas, minutes, presentations, and reports Screen emails, calls, and visitors; prioritize and respond Executive Coordination Coordinate with internal departments for follow-ups, task tracking, and cross-functional communication. Assist in the preparation and review of business documents, strategic plans, and confidential materials. Maintain organized digital and physical files related to the CEOs work. Project & Strategic Support (Optional) Track action items and progress of high-priority initiatives. Conduct basic research and analysis as needed. Assist with special projects and reporting as assigned by the CEO. Required Qualifications & Skills: Bachelor’s degree (preferred: Business Administration, Management, Communications). 2+ years of experience as Executive Assistant, Secretary, or in a similar executive support role. Excellent verbal and written communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. Ability to multitask, prioritize effectively, and maintain confidentiality. High level of professionalism, discretion, and judgment. Preferred Attributes: Strong organizational and time-management skills. Proactive, detail-oriented, and calm under pressure. Ability to work independently and handle sensitive information responsibly. Prior experience in working with C-level executives or founders is a plus

Responsibilities: * Coordinate meetings & travel arrangements * Provide administrative support as needed * Draft letters independently * Manage director's calendar & schedule appointments * Oversee secretarial operations

providing management top-level support in both their personal and professional activities and helping them in achieving their aspirational goals for both the organization and individuals.