Field Administrator

Position:

Location:

Experience:

Languages:

Travel:

Reporting To:

Introduction:

• Oversee all field-level administrative functions, ensuring compliance with internal policies and legal regulations.
• Maintain, update, and safeguard all employee records, documentation, contracts, and timesheets.
• Coordinate onboarding, attendance, field deployment schedules, and separation processes.
• Administer travel, transport, accommodation, and local logistics for field teams and project-specific requirements.
• Monitor and manage field camp infrastructure, kitchen operations, and resource planning for efficient execution.
• Handle procurement coordination and inventory control at field locations as per approved budgets.
• Ensure fleet operations are compliant, maintained, and optimized for safe and efficient transport logistics.
• Liaise with HR, finance, and legal departments to support audits, reports, and compliance inspections.
• Support recruitment efforts by coordinating interviews, documentation, and background verifications in remote sites.
• Engage regularly with field staff to resolve grievances, drive motivation, and ensure discipline.
• Implement and maintain robust MIS for administrative tasks; generate weekly/monthly reports for senior management.
• Coordinate with vendors, service providers, and local authorities for necessary approvals and ongoing services.
• Facilitate safety, hygiene, and emergency preparedness standards within the field environment.

Skills & Competencies Required

• Administrative Expertise: Strong background in office and field administration processes.
• MIS & Analytical Proficiency: Ability to use tools like MS Office, or ERP/MIS systems to generate reports and insights.
• HR & Compliance Knowledge: Understanding of HR practices, labour laws, and documentation standards.
• Communication & Coordination: Excellent written and verbal communication skills in English and Hindi; ability to coordinate across levels and departments.
• Resourcefulness & Problem Solving: Capable of independently handling day-to-day challenges with practical solutions.
• Multi-Tasking & Time Management: Ability to manage multiple functions in parallel with strong prioritization.
• People Skills: Empathetic, approachable, and able to foster positive relationships in multicultural and remote teams.
• Confidentiality & Integrity: High regard for data protection, employee privacy, and ethical practices.

human.resource@celestialhorizon.in