404 Facility Operations Jobs - Page 8

Position Name / Designation Property Manager Reporting To Operations Manager Essential Function Statements Essential and other important responsibilities and duties may include, but are not limited to, the following: Provide a comprehensive Property Management service to ensure that all amenities are resourced and maintained to high class industry standard. Ensure all services are performed as per Standard Service Specifications Preparation of Property management budgets and perform CAM collection Manage the budget efficiently and yield cost savings where possible without compromising quality of service. Maintain site accommodation and services, through contractors and direct labour, in most cost effective way. Ensures occupancy of sites complies with statutory legislation. Ensure quality of staff, appraising and developing them to ensure maximum contribution. Proactive liaison with local and Delhi municipal authorities. Interviews, selects, hires, supervises and reviews qualified building operation and management staff Manages critical relationships with client, tenants, and key vendors Reviews all building financial data with Ambience and Property Accountant Ensures that all client deliverables are submitted in a timely manner Acts as the liaison to local community public interest groups Manages vendor relationships Writes vendor contract specifications Oversees all vendor bidding Ensures that entire staff maintains a critical eye on all aspects of building physical care Fosters and maintains a Tenant is our Guest philosophy among the staff Qualifications Will be qualified degree holder with adequate Management experience of 10-15 years in Building Management Industry. Knowledge of : Thorough knowledge of computers and software using standard or customized software applications appropriate to assigned tasks Ability to train, assign, organize, prioritize, motivate, supervise and evaluate the work of assigned employees and contractors Ability to use logical and creative thought processes to develop solutions for short term and long term building systems needs Ability to develop and monitor budgets Ability to prepare and present accurate and reliable reports containing findings and recommendations Ability to comprehend and follow safety rules and regulations Ability to communicate well with others, both orally and in writing Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and emergency situations Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology Demonstrate integrity and inventiveness in the performance of assigned tasks.

Role & responsibilities Oversee day-to-day operations of multiple residential/commercial buildings. Coordinate maintenance, repair, and renovation activities. Manage vendor contracts and supervise housekeeping, security, MEP, landscaping, and waste management teams. Monitor building systems (electrical, plumbing, elevators, HVAC, fire safety) and ensure timely servicing. Implement and ensure compliance with health, safety, and environmental regulations. Prepare budgets, control expenses, and track maintenance costs. Handle resident/client grievances and ensure timely resolution. Conduct regular facility inspections and audits. Ensure high standards of cleanliness, functionality, and customer service.

Facilities Executive What this job involves: Prioritising the facilities needs Working with both the facilities manager and the assistant facilities manager, youll oversee the propertys day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, youll strive for continuous improvement in the process. Youll also keep an eye out on the propertys supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, youll manage supply and service contracts as approved by clients. In addition, youll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. Youll also be on top of health and safety issues that may arise, and actively participate in reviewing them. Also part of your mandate is to monitor the propertys budget. As the person in charge, youll make sure that theres enough petty cash to support operations. Youll also see to it that vendor invoice processes comply with standards. Going above and beyond expectations Client satisfaction is second nature to the person in charge. In this role, youll take on difficult issues and seek out opportunities to improve operations. Youll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements. In addition, youll carry out routine service audits to ensure that the team maintains its overall performance. Youll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients. Sound like you To apply you need to have: Strong knowledge of property operations Playing a key role, the ideal candidate holds a degree in business or hotel and building management, and at least three to five years experience in facilities management. You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client-centric operations. Solid background in team management Are you an adept leader with a proven track record in managing a team Are you capable of effectively rolling out improvement plans Do you possess superior communications and reporting skills If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.

Job description: Looking for Facility Manager In Technical who have handled whole property. Please read the JD carefully before Applying. Roles and Responsibilities :- Ensuring that all the services are delivered in line with the contractual commitments and within budgets Maintaining SLA & KPI as per contract. Ability to handle matters with extreme tact and confidentiality Preparation and submission of management reports/analysis as and when required by client Excellent organizational skills, ability to set priorities, attention to details Managing operational risk management and documenting it Handling back- office operation for establishing new system and processes in the office, including energy conservation methods Overseeing various operations, including the cafeteria management, employee engagement activities & initiatives, space management etc. Ensure & plan for Festival celebration in office, decoration, menu and other planning's etc. Ensuring upkeep of pantry & reprographic equipment's at all times Take responsibility for smooth operations of all Mechanical, Electrical, Plumbing installations and Civil works pertaining to the facility Liaising with government and regulatory bodies like Local Government Agencies for obtaining necessary sanctions / approvals and ensuring smooth working condition in premises Preparing and supervising maintenance of statutory records Orders and receives invoices, distributes according cost center Responsible for office maintenance (replacements, repairs, etc.) Store Management- maintenance / issuance of items, stock take etc. Receiving and verification of invoices from multiple vendors against the PO Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or other employees. Managing the petty cash at site for various requirements Regular follow ups with the finance team for the payment of service partners. Required Candidate profile Experience in providing customer service support Excellent knowledge of management methods and techniques Proficiency in English. Dynamic personality. Strong client-facing and communication skills Advanced troubleshooting and multi-tasking skills

Sodexo Food Solutions India Pvt. Ltd.cesFacility Manager to join our dynamic team and embark on a rewarding career journey Maintenance and Repairs: Ensuring that buildings and facilities are properly maintained and in good working condition This involves developing and implementing preventive maintenance programs, scheduling repairs, and coordinating with maintenance staff or external vendors Facility Operations: Managing day-to-day operations of facilities, including security, cleaning, waste management, and utilities This may involve overseeing service contracts, managing service providers, and monitoring performance to ensure compliance with service level agreements Space Management: Optimizing the use of space within facilities, including allocation, layout, and configuration This involves assessing space requirements, planning office layouts, coordinating office moves or relocations, and ensuring efficient utilization of space Health and Safety: Ensuring compliance with health and safety regulations and standards within facilities This includes conducting safety inspections, implementing safety procedures, training staff on safety protocols, and maintaining emergency preparedness plans Budgeting and Cost Control: Developing and managing the facility budget, including expense forecasting, cost control, and expenditure tracking This involves identifying cost-saving opportunities, negotiating contracts, and optimizing facility-related expenses Vendor Management: Selecting, contracting, and managing vendors and service providers for facility-related services, such as maintenance, cleaning, security, or landscaping This includes monitoring vendor performance, resolving issues, and maintaining good working relationships

Sodexo Food Solutions India Pvt. Ltd.cesFacility Executive to join our dynamic team and embark on a rewarding career journey Oversee the maintenance and operation of facilities. Ensure facilities are clean, safe, and well-maintained. Coordinate with vendors and service providers for facility-related tasks. Monitor and report on facility performance metrics. Assist in planning and implementing facility improvement projects. Maintain accurate records of facility activities and expenses. Ensure compliance with safety and quality standards. Provide training and support to facility staff.

Sodexo Food Solutions India Pvt. Ltd.cesASSISTANT MANAGER - FACILITY to join our dynamic team and embark on a rewarding career journey Oversee the maintenance and operation of facilities. Ensure facilities are clean, safe, and well-maintained. Coordinate with vendors and service providers for facility-related tasks. Monitor and report on facility performance metrics. Assist in planning and implementing facility improvement projects. Maintain accurate records of facility activities and expenses. Ensure compliance with safety and quality standards. Provide training and support to facility staff.

Location: Mumbai (Lower Parel West) Experience: 0-1 Year Work Days: Monday to Saturday About Us: GamePark Pvt. Ltd. (Padel Park) is Indias leading destination for Padel, bringing world-class sports infrastructure and experiences to players across the country. Role Overview: We are looking for a fresher to support our Inventory Management & CCTV Monitoring operations. The role involves tracking inventory, ensuring facility security, and assisting with administrative tasks. Key Responsibilities: 1. Inventory Management: Track, record, and replenish sports equipment and operational supplies. Maintain organized stock logs and coordinate with vendors. 2. CCTV Monitoring: Supervise live footage, report security concerns, and retrieve recordings when needed. 3. General Admin Support: Maintain records, assist in facility operations, and ensure smooth day-to-day functioning. Who You Are: 1. Fresher or recent graduate with strong attention to detail. 2. Basic knowledge of MS Excel/Google Sheets. 3. Responsible, proactive, and organized. 4. Comfortable with multitasking in a fast-paced environment. Why Join Us? 1. Hands-on experience in sports facility management. 2. Work in a fast-growing, exciting industry. 3. Be part of a dynamic and energetic team.

Role & responsibilities Admin Management: Coordinate with Housekeeping agency to maintain hygiene of storefront & offices Ensure to security providers are rendering their services as per required norms & regulations. Ensure Safety awareness drills across the zone Monitor and report security lapses( Electronic /physical) ,address the lapses , ensure to take preventive measures Coordinate and analyse investigation and security reports from branches Ensure AMC for all critical equipment on time and make sure that the equipment is serviced as per the AMC terms periodically. Ensure to attend Help Desk tickets regularly and send the closure report on time Ensure and adopt cost saving Ensure CAB arrangements for Top Management during their visit Manage business meetings with best possible rates within the allocated budget. Work space management Allocation of seats as per business requirement in offices /branches and recommend for refurbishment if necessary. Vendor Management: Selection of vendors Background check and ensure the vendors performance in terms of quality & timelines. Negotiate the rates for R & M before recommending for approval Thorough analysis of BOQ provided by vendor and review the specifications. Real estate Management: Branch expansion /Relocation Seek support from broker network/self-sourcing of suitable premises as per business requirement. Follow the guidelines from HO for selection process of the premises within in stipulated timelines. Site inspection and recommend suitable premises to business team Enquire prevailing market rentals before negotiating with the landlord Due diligence of property documents which also includes court /SRO searching through empanelled advocates. Negotiation with the landlord in terms of rentals, other amenities i.e. space for signage, DG, AC ODU , landlords scope of work etc Lease agreement as per the terms negotiated and approvals. Project Management: Analyse the BOQs for setup of branch before forwarding to Head Office. Plan for branch or office setup as per the project timelines and cost Finalisation of bills based on approved BOQ and recommend as per executed project Statutory compliance : Comply with Shops & Establishment renewals on time with proper coordination Preferred candidate profile Administrative Management. 0-2 years experience in Facilities Management Role/ Admin Role. Freshers may apply Candidates from Western Odisha preferred

Role & responsibilities Admin Management: Coordinate with Housekeeping agency to maintain hygiene of storefront & offices Ensure to security providers are rendering their services as per required norms & regulations. Ensure Safety awareness drills across the zone Monitor and report security lapses( Electronic /physical) ,address the lapses , ensure to take preventive measures Coordinate and analyse investigation and security reports from branches Ensure AMC for all critical equipment on time and make sure that the equipment is serviced as per the AMC terms periodically. Ensure to attend Help Desk tickets regularly and send the closure report on time Ensure and adopt cost saving Ensure CAB arrangements for Top Management during their visit Manage business meetings with best possible rates within the allocated budget. Work space management Allocation of seats as per business requirement in offices /branches and recommend for refurbishment if necessary. Vendor Management: Selection of vendors Background check and ensure the vendors performance in terms of quality & timelines. Negotiate the rates for R & M before recommending for approval Thorough analysis of BOQ provided by vendor and review the specifications. Real estate Management: Branch expansion /Relocation Seek support from broker network/self-sourcing of suitable premises as per business requirement. Follow the guidelines from HO for selection process of the premises within in stipulated timelines. Site inspection and recommend suitable premises to business team Enquire prevailing market rentals before negotiating with the landlord Due diligence of property documents which also includes court /SRO searching through empanelled advocates. Negotiation with the landlord in terms of rentals, other amenities i.e. space for signage, DG, AC ODU , landlords scope of work etc Lease agreement as per the terms negotiated and approvals. Project Management: Analyse the BOQs for setup of branch before forwarding to Head Office. Plan for branch or office setup as per the project timelines and cost Finalisation of bills based on approved BOQ and recommend as per executed project Statutory compliance : Comply with Shops & Establishment renewals on time with proper coordination Preferred candidate profile Administrative Management. 0-2 years experience in Facilities Management Role/ Admin Role. Freshers may apply Candidates from Western Odisha preferred

Facility Executive Exp- 2+ Years Loc- Gurgaon Skills- Facilities Mgt, Security Mgt, LAN Coordination, Router, Helpdesk etc Pkg- 5 LPA Nancy 8586914964 Nancy.imaginators7@gmail.com

Job Title: Deputy / Senior Manager - Administration Reporting to: Head of Department Job Location: Arihant Aura Business Park, Turbhe, Navi Mumbai Salary: 5 LPA 10 LPA Preferred Industry: Any Industry Overview: We are seeking a skilled Deputy / Sr. Manager Administrative Who is responsible for providing strategic direction, leadership, and management of all administrative functions to support the organization's operations and objectives. This role involves overseeing a team of administrative professionals, developing policies and procedures, managing resources, and ensuring compliance with regulatory standards. Qualifications Required: Bachelor’s degree in Business Administration, Management, or a related field (Master’s degree preferred). Proven experience in administrative management, with at least 4+ years in a senior leadership role. Strong leadership and managerial skills, with the ability to inspire and motivate teams. Excellent organizational and multitasking abilities, with attention to detail. Outstanding communication and interpersonal skills. Proficiency in Microsoft Office Suite and other relevant software applications. Key Responsibilities: Leadership and Management: Provide visionary leadership and guidance to the administrative team. Set departmental goals and objectives aligned with the organization's strategic priorities. Delegate tasks and responsibilities effectively, ensuring accountability and productivity. Foster a collaborative and inclusive work environment that promotes teamwork and professional growth. Policy and Procedure Development: Develop and implement administrative policies, procedures, and guidelines. Ensure compliance with legal and regulatory requirements. Regularly review and update policies to reflect best practices and industry standards. Resource Management: Manage the administrative budget, including budget planning, monitoring, and cost control. Allocate resources effectively to support operational needs. Oversee procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality. Operational Efficiency: Streamline administrative processes and workflows to enhance efficiency and productivity. Identify opportunities for process improvements and automation. Implement systems and technologies to optimize administrative operations. Communication and Coordination: Serve as a key liaison between administrative departments and senior management. Ensure effective communication and information flow within the organization. Coordinate administrative support for meetings, conferences, and special events. Strategic Planning and Support: Contribute to organizational strategic planning and decision-making processes. Provide insights and recommendations on administrative matters to senior leadership. Support the implementation of strategic initiatives and organizational goals. Compliance and Risk Management: Ensure compliance with applicable laws, regulations, and internal policies. Mitigate risks associated with administrative activities through effective controls and monitoring. Implement security measures to protect confidential information and organizational assets. Training and Development: Identify training needs and opportunities for professional development within the administrative team. Facilitate training programs and workshops to enhance skills and competencies. Mentor and coach administrative staff to foster continuous improvement and career growth. Vendor and Stakeholder Management: Manage relationships with external vendors, contractors, and service providers. Negotiate contracts and agreements to ensure favourable terms and conditions. Collaborate with stakeholders to address administrative needs and requirements. Benefits to employees: Provident Fund Paid Leaves + Festival Holidays Medical Insurance + Personal Accident Insurance Maternity and Paternity leaves Annual Diwali Bonus Weekly, Monthly, and Quarterly Rewards to best-performing employees

EM role in residential societies facility management, with a focus on customer complaint resolutions, escalations management, regular customer engagement, meetings with key stakeholders and RWAs, feedback mechanisms, and implementation: To Manage Day to Day Operations: • Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required. • Ensure proper signoffs for attendance and all the required details for compliance submission. • Ensuring timely submission of approved vendor invoices to office and following up for the payments. • Ensuring Accuracy of billing information. • Manpower planning for the site (playing a major role in their hiring process etc.) • Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out. • Ensure proper teamwork for all the facilities. • Work closely with the GM / HO / SME/ Training teams and ensure closures of all required reports. • Creating and submitting the daily management report (DMR) and the monthly management reports (MMR). • Resolving emergency maintenance matters with urgency. Customer Dealing & Grievances redressal: • Dealing with occupants queries in verbal/ written form. • Ensuring robust complaint management process is in place and is followed meticulously • Communicating and circulating information to occupants authorities on operational complications. • Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated. Financial Controls: • Formulating suitable budgeting controls and Monitoring SLAs & KPIs for outsourced agencies towards effective service deliverance. • Assisting GM in creating the annual budget for site operations and formulating strategies for effective management. • Creating business continuity plans. Vendor Management: • Maintaining service level agreements and keeping performance indicator scores above excellence. • Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments. • Overseeing all vendor quotations and invoices. Health & Safety: • Ensuring health and life safety regulations/ manuals are adhered on site • All risk assessment recommendations are implemented and enforced for compliances. • Facilitate the services under the Slogan No Safety No Work . • Overall Coordination for smooth operations running: • Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property. • Coordinate and maintain the as-built drawing and transition document library. • Coordinate with all stakeholders for each & every site requirement fulfillment. These KRAs are designed to ensure effective management of residential facilities, promote resident satisfaction, and drive continuous improvement in facility management practices through proactive engagement and responsive service delivery.

What this job involves You will oversee the housekeeping services and team at site. Your main role will be to ensure we provide excellent hygiene standards at the site as per client requirements. You will also be assisting management and Property Manager with any assigned projects and providing backup to the Property Manager when required. Following would be your site deliverables: Inspect work performed to ensure that it meets specifications and established standards. Ensure the upkeep of the assignment/task as per set SOP. To make plans/ schedules and inspect/assigns work to subordinate supervisors and/or teams. Conduct regular briefing for ground staff. Ensure discipline, proper attire and etiquette in subordinate staff. Vendor management, regular meeting with respective vendors for resolution of site related issues. Implementation of all standard operating procedures at site to ensure smooth site operations. Ensure closure of complaints about services and equipment and take corrective action. Maintain required records of work hours, budgets, and other information. Regular/ frequent rounds to be taken to inspect and evaluate the physical condition of facilities to determine the type of work required. Check and maintain equipment to ensure that it is in working order. Brief and de-brief all supervisory staff. Monitor all cleaning activity, ensure it is done as per set SOP, in order to maintain premises in best possible way and to enhance the lifespan of equipment. Conduct training on regular basis for work policies and procedures. Maintain inventory of consumable stock to ensure that supplies and other equipment are available in adequate amount. Select and order or purchase new equipment, supplies, or furnishings. Prepare reports Like DMR, MMR, QBR and other related reports at site Recommend changes that could improve services and increase operational efficiency. Perform financial tasks, such as estimating costs and preparing/managing budgets Plan & arrange for change in beautification of certain areas every quarterly and for festivals & events. Site dynamics: Work Schedule: Site team: e.g.: Property Manager +2 Other details if any Reporting: You will be reporting to property Manager. Qualifications You will have a Degree / Diploma in hotel management / hospitality with minimum 5-7 years of work experience, Effective communication skills and knowledge of processes for providing customer service would be an added advantage.

What this job involves: Have a work experience in electrical equipment maintenance such as HT transformer of capacity 4000 KVA, 2000 KVA D.G sets, Kitchen related equipments, 250KVA, 400KVA, 600KVA UPS, Elevators, HVAC (High side & Low side), PAC units, Pumps, Circuit Breakers, STP (50KLD) and Other equipments. Projects updates, Vendor co-ordination, AMC tracking, PPM tracking and scheduling, OEM training planner, Training planner, Risk assessment, OpsAide/CMO tracker. Client report generation, daily, weekly, monthly, Quarterly, MMR, QBR reports maintenance and tracking. Maintenance and tracking engineering & safety related compliance reports. Annual shutdown preparation, planning and execution. Maintaining of room temperature and air quality in Labs, Data centers, Server rooms, Workstations & also in Electrical & Mechanical equipment rooms. Worked in HVAC related equipments such as Chillers (Air/Water cooled chillers), Cooling tower, AHU, and PAC, VRF, CSU, Split AC units. Provide suggestions on the lifespan of equipment and other electrical components, advising when certain components need to be replaced due to potential risks. Responsible for preparation of critical spares list for all installations as per manufacturers, recommendations and plan for the inventory where the maintenance is carried out with in-house teams; In hand experience in the pre-emptive maintenance program to reduce the risk of sudden failures of critical equipment. Maintained the Fire Fighting Systems such as Jockey, booster, Sprinkler, hydrant, diesel engine and LSS related components. Ability to do critical spares list for all installations in site based on requirement. Good at maintaining documentation like checklist, logbooks & PPM schedules for all job-based activities. Have a safety concern while using equipments & work locations. Prioritizing the facilities needs Working with both the facilities manager and the assistant facilities manager, youll oversee the propertys day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, youll strive for continuous improvement in the process. Youll also keep an eye out on the propertys supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, youll manage supply and service contracts as approved by clients. In addition, youll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. Youll also be on top of health and safety issues that may arise, and actively participate in reviewing them. Also part of your mandate is to monitor the propertys budget. As the person in charge, youll make sure that theres enough petty cash to support operations. Youll also see to it that vendor invoice processes comply with standards. Going above and beyond expectations Client satisfaction is second nature to the person in charge. In this role, youll take on difficult issues and seek out opportunities to improve operations. Youll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements. In addition, youll carry out routine service audits to ensure that the team maintains its overall performance. Youll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients.

Role & responsibilities : Facility operations, Operational expertise across site operations. Supported process improvements, Recruitment, ensured compliance with SOPs, and guided teams in delivering quality facility services.

Role & responsibilities : led end-to-end operational management including team supervision, resource planning, client coordination, and process optimization. Ensured smooth execution of services across multiple sites, maintained SLA compliance, and handled high-level escalations. Played a key role in strategic planning and operational excellence initiatives.

Responsibilities: * Ensure compliance with Housekeeping facility protocols * Oversee equipment maintenance & supervise team * Prepare reports on operations & maintenance * Coordinate with departments on requests & issues Annual bonus Provident fund

BVG India Ltd. is looking for Facility Supervisor to join our dynamic team and embark on a rewarding career journey Maintenance and Repairs: Ensuring that buildings and facilities are properly maintained and in good working condition This involves developing and implementing preventive maintenance programs, scheduling repairs, and coordinating with maintenance staff or external vendors Facility Operations: Managing day-to-day operations of facilities, including security, cleaning, waste management, and utilities This may involve overseeing service contracts, managing service providers, and monitoring performance to ensure compliance with service level agreements Space Management: Optimizing the use of space within facilities, including allocation, layout, and configuration This involves assessing space requirements, planning office layouts, coordinating office moves or relocations, and ensuring efficient utilization of space Health and Safety: Ensuring compliance with health and safety regulations and standards within facilities This includes conducting safety inspections, implementing safety procedures, training staff on safety protocols, and maintaining emergency preparedness plans Budgeting and Cost Control: Developing and managing the facility budget, including expense forecasting, cost control, and expenditure tracking This involves identifying cost-saving opportunities, negotiating contracts, and optimizing facility-related expenses Vendor Management: Selecting, contracting, and managing vendors and service providers for facility-related services, such as maintenance, cleaning, security, or landscaping This includes monitoring vendor performance, resolving issues, and maintaining good working relationships minimum 04,05 years experience in utility maintenance in facility company . Regarding electrical substation , LT/HT, compressor , DG,chiller plant , electrical panel maintenance.

We are looking for a proactive and detail-oriented Administrative Executive to support day-to-day administrative operations and soft services at our Chennai office. This role plays a key part in maintaining workplace efficiency, hygiene standards, and vendor coordination while supporting repair & maintenance and front-office functions as needed. Key Responsibilities: Oversee and manage housekeeping services across the premises, ensuring cleanliness and hygiene. Supervise caf/pantry operations , ensuring timely service and upkeep of pantry inventory. Handle material requisition, ordering, and stock maintenance in coordination with internal teams. Manage invoice submissions and PR/PO processing in the D365 system. Monitor vendor performance and provide necessary operational support. Implement and track daily, weekly, and monthly cleaning schedules , including deep cleaning as required. Provide assistance for repair and maintenance tasks across the facility. Maintain registers and documentation related to administrative activities and audits. Act as a backup for the front office executive , managing reception duties and handling calls during their absence. Qualifications & Experience: 4-5 years of relevant experience in administration and facility management Understanding of basic engineering/facility operations is an added advantage Experience with vendor management and soft services supervision

Monitor plant cleanliness and hygiene through daily visits Supervise housekeeping and ensure SOP compliance Manage stationery and consumable inventory Follow up on AMC schedules and renewals Coordinate with vendors for admin and maintenance work Required Candidate profile Graduate with 3 years+ of admin experience in a factory/industrial setup. Strong knowledge of housekeeping, SOPs, inventory, and AMC management. Must be based to Palghar.

Team & Reporting to: Phanendra Venkata Varma ( 56793) Location: Mumbai Experience: 02 Years Role and Responsibilities: 1. Ensure all building facilities adhere to proper safety standards and cleaning procedures 2. Maintain equipment and building provisions to meet health and safety requirements 3. Organize and plan building instalments and refurbishments 4. Supervise facilities staff and communicate with external contractors and vendors 5. Keep building and all facilities up to code and accurately follow maintenance protocol Required Skill Set / Competencies - Must Have: 1. Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis. 2. Makes periodic inspections of the building(s) and equipment to determine if technical, janitorial, security and other services are adequate and whether repair work is needed; reviews safety and security equipment and procedures for adequacy. 3. Assigns and reviews work of subordinates, gives instructions, maintains discipline and resolves difficult buildings and grounds maintenance and security/safety problems. 4. Innovate, suggest and implement energy management ideas. 5. Oversees the inventory, rental, repair and maintenance of equipment. Review with Client coordinator regarding various maintenance issue & improvement of building system. 6. Analyse/ recommend solution on the complaint analysis. 7. Maintains compliance with departmental security, audit procedures, and Client management policy. 8. Manage the office services needed to support department operations. 9. Establish and maintain essential records and files 10. Co-ordination with local authorities 11. Supervises the staff involved in performing the functions of the assigned units. 12. Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation. 13. Responsible for overall upkeep of the site to high standards of operations, maintenance and cleanliness. 14. Data gathering and reporting on all facility operations. 15. Periodically check / amend checklist, operation steps, spares parts consumption analysis. 16. Work in co-ordination with Client on day-to-day activities. 17. Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system. 18. Ensure all safety guidelines/ requirements are adhered to by team members/vendors. 19. Maintain discipline and quality of work by all staff 20. Delegate cleaning and maintenance responsibilities to team members 21. Run routine maintenance inspections 22. Monitor interior and exterior areas of building for cleanliness and general conservation 23. Prepare and implement project budgets and timeframes 24. Comply with all health and safety policies and procedures 25. Support maintenance and instalment work as needed Good to Have: 1. Certified Facility Manager (CFM) credential, or equivalent 2. Strong technical knowledge in building maintenance, repairs, and facility management practices. 3. Excellent organisational, problem-solving, and decision-making skills. 4. Knowledge of local building codes, safety regulations, and environmental compliance. 5. Familiarity with property management software and smart building technologies is a plus. 6. Strong communication and interpersonal skills to interact effectively with residents, vendors, and team members. 7. Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously. 8. Proactive and customer-oriented approach. 9. Degree or certification in Facility Management, Real Estate Management, or a related field is desirable. 10. Experience planning and maintaining facility budgets 11. Contract handling experience 12. Strong attention to detail Qualification 1. Advanced mechanical and plumbing skills 2. Knowledge of HVAC and other building systems 3. Ability to lift heavy objects and do other labour-intensive tasks 4. Excellent time management and multitasking skills 5. Basic understanding of accounting and finance principles 6. Great leadership and problem-solving skills 7. Graduate / Post Graduate

Job Title: Assistant Manager - Admin and Facility Location: Gurgaon (Both-side cab provided) Experience: Minimum 10 years (Must have corporate office experience) Shift Timing: 3:00 PM to 12:00 AM (24x7 operations) Working Days: 6 Days a Week Employment Type: Third-Party Payroll Key Responsibilities: Plan, manage, and execute facility operations in a 24x7 corporate office environment. Govern and control Admin & Facility Management (FM) services, ensuring service continuity and compliance. Prepare and implement annual FM plans including AMCs, preventive maintenance, and repair schedules. Oversee all consumables (stationery, pantry, HK supplies, etc.) and ensure uninterrupted services. Conduct routine inspections, manage risks, and implement corrective actions where necessary. Drive compliance with health, safety, and workplace regulatory standards. Coordinate emergency preparedness fire safety, first aid, ambulance availability, etc. Manage and monitor all service vendors, contracts, and performance. Ensure team alignment with processes and SOPs for smooth daily operations. Collaborate with transport and building management teams for operational efficiency. Lead cost control, expense monitoring, and process improvement initiatives. Supervise on-ground admin/FM teams, conduct training, and ensure task execution and motivation. Maintain accurate documentation and compliance logs for audits and internal review. Support internal events, staff queries, and manage visitor/client coordination. Technical & Maintenance Focus: Oversee preventive, corrective, and predictive maintenance of all office equipment and infrastructure. Ensure adherence to building codes, fire safety, and environmental regulations. Manage energy usage and implement sustainable practices to reduce operational costs. Maintain detailed records of maintenance schedules, costs, and repairs. Coordinate unscheduled and emergency maintenance through proper permit and SWMS procedures. Lead vendor assessments and ensure service level agreements are met consistently. Mandatory Requirements: Minimum 10 years of experience in Administration & Facility Management in corporate offices Strong knowledge of vendor management, safety protocols, and facility operations Willingness to work in afternoon shift (3 PM 12 AM) Strong leadership, coordination, and communication skills Call/WhatsApp: Asha Kushwah at 7703903078 Email: asha.kushwah@cielhr.com

Position Overview We are seeking a motivated and experienced Senior Manager, Facilities with approximately 10 years of professional experience to join our team. The candidate review and improve ergonomic aspects of work place Provide technical guidance to ensure operations are streamlined; maintenance is effective; safety enhanced; energy efficiently used; efficient project management. Key responsibilities and expectations include: A.Operations & Maintenance o Housekeeping, electrical work, plumbing, AC, telecom, maintenance, and landscaping; Engineering repair and maintenance and proactive maintenance civil, electrical, plumbing, carpentry, water supply, etc ACs, UPS (has an AMC, managed by Engineering team) Transformers; DG sets; UPS Solar panels; we generate 200 units per day through net metering Water management from borewell and Manjira sources In-campus STP Support Civil Electrical team for any documentation works, coordinate for executing agreements, work orders, etc. Build and strengthen relationships with building statutory authorities for quick resolutions of any related issues Develop and implement asset management strategies (preventive maintenance; condition-based monitoring systems etc) for longevity and reliability of assets, fixtures, and equipment Develop and implement plans for minimizing downtime, reducing repair costs, and extending the lifespan of assets Housekeeping B. Up-keep of Facilities. Maintenance of Services Manage and maintain the physical infrastructure of the Institute. Manage budget and resources allocated to facility operations Coordinate among building management services; security; house-keeping; catering and cafeteria management; printing & stationery; and such other administrative services Upkeep of class rooms (as they are used also during Conferences) Upkeep of tenant facilities [Excludes upkeep of Lab equipment that is managed by R&D Office; excludes upkeep of IT equipment that is managed by Chief Administration Officer] Ensure safety and security; create a comfortable work environment. Design and implement safety protocols, conduct risk assessments and oversee installation of safety systems Plan for ensuring elimination or for minimizing likelihood of accidents; implement plans for mitigating potential hazards; safeguard well-being of students and occupants Ensure compliance with safety practices and procedures Ensure preparation for crises; such as fire drills; transport arrangements during heavy rains; arrangements to address medical emergencies etc. Increase sustainability and energy efficiency Streamline facility operations by identifying potential bottlenecks, optimizing workflows, and improving energy efficiency Promote ways to improve energy efficiency and sustainability Analyze energy usage patterns, identify areas of excessive consumption, and propose energy-saving measures Wherever possible, plan for renewal of energy systems, green building design and sustainable practices, and integration of eco-friendly technologies that reduce environmental impact and lower operational costs Determine a long-term approach to workplace optimization Maintains campus as per set standards Ensure upkeep and maintenance of 60 acres of campus including Academic, Research, Administration, Hostels, Dining, Cafeteria, residential, and landscaping o ii. Ensure maintenance and upkeep of dining facilities; ensure proper checks are implemented during procurement of groceries Ensure that cooking conditions as per defined hygiene and food standards o I . Ensure all the equipment, furniture, and facilities across the Institute including hostels and guest flats are well maintained o J . Identify, evaluate and contract with outsourced agencies to ensure effective execution of agreed services as per SLAs. Ensure (expansion and/or renovation) projects are executed efficiently, budgets are adhered to and timelines are met. o K . Ensure proper accounting while handling petty cash; checking and processing vendor bills; movement of materials into and out of campus; GST; entry into ERP; disposing of scrap etc. C . Facilitate Smooth Events Management o Events (involving students, Faculty, invited Indian or overseas guests) happen all round the year o Nearly 3-to-4 such events every month; 250-to-300 people may stay in the Campus during these events; oversee smooth logistics (trvavel, stay, conveyance, food etc) o Students have an academic break during May-&-July; events involving students may be lean during this period. D. Managing Tenants o Contracting Leasing o Rent collection & accounting E. Residential quarters Allocation to Faculty and staff Assist in getting gas connections and other facilities F. Coordination with Government & External Agencies For unskilled workers; material Electricity Sewage departments, etc Ensure disease prevention and control all kinds of infection Ensure statutory compliances G. Improvements. Planning for Future Implement sustainability initiatives within workplace b. Collaborate with stakeholders to assess the Institutes future needs, evaluate potential facility options, and provide insights on the feasibility and impact of different decisions This involves analyzing space requirements, conducting feasibility studies, and making recommendations for facility improvements or expansions. Skills: communication and listening skills Events management; project management; logistics, Facilities Creation, Facilities upkeep, Events Management, Government Liaison. CapEx budgeting; feasibility reports; RoI computations; knowledge of suppliers of equipment and or services people skills for working with different stake holders & diverse set of people, both internally & externally; networking Ensure optimal performance, cost-efficiency, and sustainability

We have an Urgent #hiring for a Facility Head at Genesys International Corporation Ltd (Work from Office) SEEPZ, Andheri (E) Mumbai. Requirements: Any Graduate with Facility Management Experience Prefer Ex-Servicemen Minimum 10-12 years of experience. Facility Management: Space Planning: Strategically plan and allocate space to meet the organization's needs. Maintenance: Coordinate and supervise maintenance activities to ensure facilities are well-maintained and in compliance with regulations. Operational Oversight: Daily Operations: Supervise day-to-day facility operations, ensuring smooth functioning. Security: Implement security protocols to safeguard the facility and its occupants. Utilities Management: Oversee the management of utilities such as electricity, water, and HVAC systems. Budgeting and Cost Control: Budget Management: Develop and manage budgets for facility-related expenses. Cost Control: Identify cost-saving opportunities and implement strategies to optimize expenses. Compliance and Safety: Regulatory Compliance: Ensure compliance with local regulations and industry standards. Safety Procedures: Develop and enforce safety protocols to protect employees, visitors, and assets. Team Leadership: Staff Management: Lead and manage a team of facility staff, including housekeeping, security, and maintenance personnel. Training: Provide training and development opportunities for facility staff. Vendor Management: Contract Negotiation: Negotiate contracts with vendors for facility-related services. Vendor Oversight: Monitor vendor performance and ensure service level agreements are met. Emergency Preparedness: Emergency Response Planning: Develop and implement emergency response plans to address various scenarios. Crisis Management: Lead the team in handling crises and emergencies effectively. Communication: Stakeholder Communication: Communicate with internal stakeholders, such as department heads, and external stakeholders, including clients and regulatory authorities. Reporting: Prepare regular reports on facility performance and related metrics. Continuous Improvement: Process Optimization: Identify areas for process improvement and implement changes to enhance efficiency. Technology Integration: Explore and implement technology solutions to improve facility management processes. Customer Service: Client Relations: Ensure a positive and professional experience for clients and visitors. Issue Resolution: Address and resolve facility-related issues promptly. Adaptability, strong leadership skills, and a keen understanding of facility operations are key attributes for success in this role. Thanks & Regards, HR Team, Genesys International Corporation Ltd, https://www.igenesys.com/