Deputy / Senior Manager - Administration

Job Title:

Reporting to:

Job Location:

Salary:

Preferred Industry:

Overview:

• Bachelor’s degree in Business Administration, Management, or a related field (Master’s degree preferred).
• Proven experience in administrative management, with at least 4+ years in a senior leadership role.
• Strong leadership and managerial skills, with the ability to inspire and motivate teams.
• Excellent organizational and multitasking abilities, with attention to detail.
• Outstanding communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software applications.

Key Responsibilities:

1. Leadership and Management:

• Provide visionary leadership and guidance to the administrative team.
• Set departmental goals and objectives aligned with the organization's strategic priorities.
• Delegate tasks and responsibilities effectively, ensuring accountability and productivity.
• Foster a collaborative and inclusive work environment that promotes teamwork and professional growth.

2. Policy and Procedure Development:

• Develop and implement administrative policies, procedures, and guidelines.
• Ensure compliance with legal and regulatory requirements.
• Regularly review and update policies to reflect best practices and industry standards.

3. Resource Management:

• Manage the administrative budget, including budget planning, monitoring, and cost control.
• Allocate resources effectively to support operational needs.
• Oversee procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.

4. Operational Efficiency:

• Streamline administrative processes and workflows to enhance efficiency and productivity.
• Identify opportunities for process improvements and automation.
• Implement systems and technologies to optimize administrative operations.

5. Communication and Coordination:

• Serve as a key liaison between administrative departments and senior management.
• Ensure effective communication and information flow within the organization.
• Coordinate administrative support for meetings, conferences, and special events.

6. Strategic Planning and Support:

• Contribute to organizational strategic planning and decision-making processes.
• Provide insights and recommendations on administrative matters to senior leadership.
• Support the implementation of strategic initiatives and organizational goals.

7. Compliance and Risk Management:

• Ensure compliance with applicable laws, regulations, and internal policies.
• Mitigate risks associated with administrative activities through effective controls and monitoring.
• Implement security measures to protect confidential information and organizational assets.

8. Training and Development:

• Identify training needs and opportunities for professional development within the administrative team.
• Facilitate training programs and workshops to enhance skills and competencies.
• Mentor and coach administrative staff to foster continuous improvement and career growth.

9. Vendor and Stakeholder Management:

• Manage relationships with external vendors, contractors, and service providers.
• Negotiate contracts and agreements to ensure favourable terms and conditions.
• Collaborate with stakeholders to address administrative needs and requirements.
  

Benefits to employees:

• Provident Fund
• Paid Leaves + Festival Holidays
• Medical Insurance + Personal Accident Insurance
• Maternity and Paternity leaves
• Annual Diwali Bonus
• Weekly, Monthly, and Quarterly Rewards to best-performing employees