Job
Description
Job Title: Assistant Manager - Admin and Facility Location: Gurgaon (Both-side cab provided) Experience: Minimum 10 years (Must have corporate office experience) Shift Timing: 3:00 PM to 12:00 AM (24x7 operations) Working Days: 6 Days a Week Employment Type: Third-Party Payroll Key Responsibilities: Plan, manage, and execute facility operations in a 24x7 corporate office environment. Govern and control Admin & Facility Management (FM) services, ensuring service continuity and compliance. Prepare and implement annual FM plans including AMCs, preventive maintenance, and repair schedules. Oversee all consumables (stationery, pantry, HK supplies, etc.) and ensure uninterrupted services. Conduct routine inspections, manage risks, and implement corrective actions where necessary. Drive compliance with health, safety, and workplace regulatory standards. Coordinate emergency preparedness fire safety, first aid, ambulance availability, etc. Manage and monitor all service vendors, contracts, and performance. Ensure team alignment with processes and SOPs for smooth daily operations. Collaborate with transport and building management teams for operational efficiency. Lead cost control, expense monitoring, and process improvement initiatives. Supervise on-ground admin/FM teams, conduct training, and ensure task execution and motivation. Maintain accurate documentation and compliance logs for audits and internal review. Support internal events, staff queries, and manage visitor/client coordination. Technical & Maintenance Focus: Oversee preventive, corrective, and predictive maintenance of all office equipment and infrastructure. Ensure adherence to building codes, fire safety, and environmental regulations. Manage energy usage and implement sustainable practices to reduce operational costs. Maintain detailed records of maintenance schedules, costs, and repairs. Coordinate unscheduled and emergency maintenance through proper permit and SWMS procedures. Lead vendor assessments and ensure service level agreements are met consistently. Mandatory Requirements: Minimum 10 years of experience in Administration & Facility Management in corporate offices Strong knowledge of vendor management, safety protocols, and facility operations Willingness to work in afternoon shift (3 PM 12 AM) Strong leadership, coordination, and communication skills Call/WhatsApp: Asha Kushwah at 7703903078 Email: asha.kushwah@cielhr.com
