449 Facility Administration Jobs

We are seeking an HR & Admin professional (Males Only) to oversee HR functions at our clients" site and aid in the enhancement and optimization of their HR processes. As part of the role, you will be responsible for various HR activities including recruitment, training and development, performance appraisals, policy and process design, HR administration, facility administration, employee relations, compliance, and legal matters. Recruitment: You will be in charge of managing the entire recruitment process, from sourcing candidates to onboarding new hires. Training and Development: Identifying training needs, designing training programs, and collaborating with department heads to execute these programs will be a key aspect of your role. Performance Appraisals: Implementing a performance management system aligned with company objectives, conducting regular evaluations, and providing feedback to both management and employees are crucial responsibilities. Policy and Process Design and Implementation: Reviewing and updating HR policies, procedures, and guidelines to ensure legal compliance, and effectively communicating these policies across the organization. HR Administration: Handling day-to-day HR tasks such as managing employee records, maintaining HRIS, and documenting various employee lifecycle events. Facility Administration: Overseeing facility management activities including maintenance, security, space planning, and vendor management. Employee Relations: Cultivating a positive work environment and effectively managing employee relations matters are essential components of the role. Compliance and Legal: Keeping abreast of employment laws and regulations, and ensuring compliance with relevant legislation. Additionally, you may be required to perform other duties as assigned by management. This is a full-time, permanent position with benefits such as paid time off. The ideal candidate should have a Bachelor's degree and a minimum of 2 years of experience as an HR generalist. We look forward to hearing about your biggest achievement or learning experience in an HR role. If you meet the requirements and are ready to take on this challenging yet rewarding opportunity, we encourage you to apply.,

Assistant Manager Location: Malad / Goregoan Working Days: 5 days a week Shift Time: Between 7 AM to 11PM (Nine & Half hour shift) Experience: Minimum 6-8 years in Facilities Management with a large organization preferably with BPO Education Post Graduate / Graduate Job Responsibilities To manage General Admin and Facility Management (FM) General Administration Handling functioning, manpower deployment for F&P services. Monitoring SLAs & KPI are for Company and outsourced agencies towards effective service deliverance. Manpower planning and ensuring of proper teamwork for all the facilities. Ensuring health and safety requirement with urgency. Resolving emergency maintenance within timelines Managing services like housekeeping, Hygiene, sanitation, pest control, Drinking water, security & vigilance, and clients, stationery, Furniture and fixtures, Access control, Office equipments, Scrap disposal, Fire Systems, First Aid, Courier & Dispatch, etc. Maintenance of Equipment and Assets Complete monitoring of Fire Alarm System and Firefighting system and ensure that Public Address system is operational all time and Regular PPM with Service Provider. To schedule and supervise the PPM and repair work, facility and equipment. Conduct inspections of premises and review work of subordinate staff. Coordinating with the BMS Staff and Maintenance of premises. Liaison with Authorities Liaison with govt. agencies such as Fire Dept., BMC, Local Police etc. Security and Safety Handling Security & Safety systems and all relevant procedures towards EHS. Complete Monitoring of CCTV recordings and to look into the matter if any issue arises. Complete briefing of Security Staff and Shift allocation with taking report from Security Officer. Monitor all tools & procedure towards people & asset movement within the premises. Infra Developments On sites Project Development monitoring and weekly development MIS for management. To Ensure the Work is as per given SLA and work is as per SOW. Finance and Budget Taking care of Budget and expenses as per the SOP. Monitoring the Budget and Reporting on MIS for any variation in the same along with team. To get various service providers Billing approved and submitting for further process to finance. Tracking of all AMC and work orders through tracker & getting renewed well before hand for smooth functioning. To ensure payment are done to channel service provider on timely basis. Controlling Budget and overhead expenses. Procurement To ensure the Office stationery is procured well in advance after getting approval on requisition. Procurement of Pantry Items Ensure all Repair and Maintenance Accessories are in stock for any emergency breakdown. Coordinating and monitoring activities of contract suppliers and maintaining relationship for smooth functioning and check work completed by contractors and vendors as per the schedule. Vendor Management Vendors and suppliers management by getting quotes through E-quote and coordinate with commercial team. Calculating and comparing costs for goods and services to maximize cost-effectiveness. Interested candidates can mail they are cv on diana.amon@techmahindra.com or call on 9082698457 We are looking for immediate joiners or who can join in 15-30days Please note candidate residing in Mumbai can only apply we are not looking for relocation candidates.

Scrutinize the premises proposals and put up for obtaining approvals for new branches, other offices, currency chests, relocations, etc. Coordinate with internal stakeholders for non -infra items like IT, EBG, HR etc. for timely branch opening viz., MICR Code, IFSC Code, SOL-ID, BOD, IP address, ATM activation, etc. Obtain approvals for new offices like CBB, ASCs, SME, MCMC, etc. Responsible for submission of various customized reports Liaison with RBI towards intimation of opening and closing of branches/offices/Currency Chests, etc. Obtain relevant certification/licensing for offices/currency chests, etc. Liaise with Landlord, Bank Legal department, legal counsel, etc for large cases viz., Bombay Dyeing, Solaris, etc. Prepare Risk Mitigation Plans Coordinate with EGRC and other Departments on Risk Management. Organize and coordinate with internal audit department of bank. Provide Audited responses during audit. Coordinate with internal staff and ensure rectification as per agreed timelines.

Admin & Infra Specialist/Associate: Responsible for identifying new premises for branch, negotiate with Landlord, fixing rental and finalization of agreement. Recovery of security deposits Responsible for repairs and maintenance of the assigned branches/Regional offices with in TAT. Finalization of Owner Scope of work and BOQ Better Coordination with all Branches/ RBM/SRBM and ZH and ensure all the branches are functioning without any infra related issues. Ensure proper utilization of vendors. Ensuring all service tickets are closed with in time lines. Ensure relocation of the Branches are managed in a better way. Ensure updating MIS on a regular basis. Processing Purchase Request/Purchase orders/Invoice and ensure timely payment made to vendors. 5+ years of relevant experience from Banks/

Responsible for overall upkeep of the facility,housekeeping,Security,Maintenance,Project etc & ensure smooth functioning of the facility in terms of electricity, generator etc Safety Management & maintain Amc. Knowledge of EHS & ISO Perks and benefits Bonous,Canteen facility, Gratuity, Earn leave ,PF

Role & responsibilities Coordinate and schedule projects with the Facility Manager Direct all facility personnel to assist in day-to-day operations and project completion Daily inspection of premises for cleanliness and hygiene and take corrective actions as and when required On-time submission of monthly requisition of cleaning/disposable materials, uniform, stationary. Responsible for training and replacement of the staff Apply and follow the contractual obligations, policies and procedures. Establish and maintain cordial relationship with the Client. Maintain a safe environment for all facility, employees, visitors and staff Preferred candidate profile Any Graduate / Facility Management Industry Minimum 4 to 7 years of experience in any facility management (GMP Experience) Good leadership and motivational skills Excellent Customer focus Good communication skills work location : Shamir pet , bachupally (Miyapur)Hyderabad WhatsApp : 8688982224 Mail ID : Srivallimeghana.Ganta@Sodexo.com

Executive / Sr Executive Admin & Facility Management Reporting Structure The Role would report to: Senior Manager – Administration. Education Graduate or post graduate degree. Having an engineering background would be an added advantage. Industry Should have good, hands-on experience in managing facility in similar (IT/ITES) or services organizations. Should have worked in mid-size companies and handled facilities & administration for the organization. Experience (years) 5 to 7 yrs. of experience in facilities/administration management. Responsibilities: - Should be able to handle day to day operations of the facilities and well aware about the office management functions. - Upkeep the office area by maintaining aesthetics of office space. - Should be able to handle the manpower of contract vendors of soft and technical services, facilities management, security staff, drivers etc. - Should be able to oversee and maintain facility operations standards in all areas i.e Housekeeping, Transportation, Security, Cafeteria, Front office, BMS, Engineering, Maintenance, Visitor management, Customer visits & events. - Sound knowledge of handling maintenance of office equipment’s i.e. Audio Visuals, HVAC, electromechanical equipment’s, firefighting systems, CCTV, BMS etc. and able to closely monitor preventive maintenance as per maintenance schedule - Ensuring business continuity planning, maintenance and renovations when required. - Oversee repair and maintenance of the office premises. - Should be able to manage statutory liasoning on need basis and maintain & track all statutory compliance are in place all the times. - Tracking the SLA of each vendors as per agreed terms and do vendor evaluation time to time - Should be able to handle to incoming and outgoing documents, handle material movements and continuous monitoring of asset movement. - Should be able to handle travel request and booking as per employee requests in correspondence with empaneled vendors. - Maintain a high standard of hygiene, safety and cleanliness of the facility & provide harmonious work culture to ReBIT employees. - Should be able to handle complaints and feedback related to facilities such as cafeteria, transport etc. and same is closed within agreed timelines. - Support facility during crisis situation. (Business Continuity Plan, in case of natural or external exigencies) - Ensure that all necessary contracts with external vendors/ agencies are updated & are audited periodically. - Should be able to handle vendor queries and manage external vendors. - Ensure that all necessary contracts with external vendors/ agencies are updated & are audited periodically. - Keep stock of office supplies and place orders when necessary. Keep close watch on all consumables and present report’s time to time for taking decisions. - Should be able to maintain accurate data and keep data ready related to various material consumptions for calculating and comparing costs for required goods and services to achieve maximum value. - Knowledge of ISMS & BCMS (ISO Audits) guidelines / procedures pertaining to administration function ensure there is zero non-conformity in admin function. - Should be upkeep the compliance documents related to admin/facilities related functions such as agreements, contracts, licenses, various forms etc. Skills: Work experience as a Senior executive / facility executive / facility manager or similar role in corporate office set up. Knowledge of office automation tools in the admin and facility management function. Hands-on experience in Oracle EBS Suite and Microsoft Applications (Word, Excel, PowerPoint, Outlook) Sound knowledge of office management & administrative processes. Strong organization skills with a problem-solving attitude Good written and verbal communication skills Attention to details. Should be proactive and go-getter person.

You will be in charge of the entire bouquet of Property Management Services provided at the site. Your role will be to ensure smooth operations at the facility/site by enhancing efficiency using innovation and technology. Your role will encompass and not be limited to: Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required. Formulating suitable budgeting controls and Monitoring SLAs & KPIs for JLL and outsourced agencies towards effective service deliverance. Maintaining service level agreements and keeping performance indicator scores above excellence. Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments. Overseeing all vendor quotations and invoices. Ensure proper signoffs for attendance and all the required details for cost sheet submission. Ensuring timely submission of client approved cost sheet to JLL office and following up for the invoice. Ensuring Accuracy of billing information. Manpower planning for the site (playing a major role in their hiring process etc.) Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out. Ensure proper teamwork for all the facilities. Assisting client SPOC in creating the annual budget for site operations and formulating strategies for effective management. Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated. Dealing with occupants queries in verbal/ written form. Ensuring robust complaint management process is in place and is followed meticulously Communicating and circulating information to occupants authorities on operational complications. Ensuring health and life safety regulations/ manuals are adhered on site All risk assessment recommendations are implemented and enforced for compliances. Creating business continuity plans. Resolving emergency maintenance matters with urgency. Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property. Creating and submitting the daily management report (DMR) and the monthly management reports (MMR). Coordinate and maintain the as-built drawing and transition document library. Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports.

DUTIES & RESPONSIBILITIES Tracking of Facility Operating Expenses Processing of all invoices for payment Tracking, verifying and filing all JLL and Facility related invoices Client billing / invoicing and follow up payments by clients. Monitoring of Housekeeping related activities Vendor management Arrangement of all consumables and supplies for Client / VIP visits Interfacing with the pest control for carrying out the pest control activities at the facility. Preparing the Daily/Weekly and Monthly reports Taking facility rounds and find out snags and logging complaint with the Help Desk.Follow up and close the complaint logged. Effectively manage Facility team to ensure an on time deliverable system. Ensure the Housekeeping Team is managed efficiently according to the established concept statements and adhere to companys Policies and Procedures Ensure the level of service standards and cleanliness of the property, particularly the Gym Room, Canteen and Conference Area, meet the set standard of the company Work closely with HelpDesk, Reception, Catering, Facilities and Amenities and Property Operation Teams Ensure that all Housekeeping OS&E and FF&E items are properly inventoried and monitored. Recruit, select and develop Housekeeping employees / vendors to work following the operational, financial, administrative philosophies willing to become multi skilled and perform multi tasks. Effectively manage Facility team to ensure an on time deliverable system. Routinely Inspect all services to ensure performance measures are being maintained Provide assistance to AFM/FM in all administrative functions and Facility services and any other administrative functions deemed by Client Ownership of the Day to day administration, including reports generation of the stocks tracker. Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day Inspect the turn out and attendance of the staff and sign the shift register Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints Ensure that the food vendor are maintaining highest standards of hygiene in the services area Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions Communicate to the FM all incidents issues and pending problems Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions Prepare weekly shift rosters along with the housekeeping manager REPORTING Preparation and submission of weekly FM Meeting Minutes Preparation and submission of FM template report to the client and other reports as required Preparation and submission of Monthly management report and Daily reports Preparation and submission Facility related consumables, Consumption report. Preparation and submission of SLA report. Vendor Management Managing and Monitoring Vendor services and ensure adherence to SLAs Conduct vendor meetings on a monthly basis and review performance. Processing of Vendor invoices.

What this job involves: Providing onsite support You will be the Site Managers trusted right hand on all facilities-related activities. Youll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained. Where can processes be improved How can we save costs These are questions that will be at the forefront of the teams thinking. You, too, will always have an eye on this, contributing suggestions as they arise. Youll also lend the team a big hand by providing admin support including front desk duties, basic housekeeping and appointment coordination. Youll need to ensure we hit key performance indicators and meet our service level agreements. Meeting the clients facilities needs At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, youll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as youll take part in the procurement of vendors and services from time to time. Making everyone safe and risk-free Do you value workplace safety If so, youll be a perfect fit for the job. In this role, you will ensure everyones health and safety by keeping safe workplace procedures in place and order. Youll also be expected to carry out these procedures, as needed. At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. Youll also be expected to follow escalation and incident reporting procedures and comply with the firms guidelines and strategies. Sound like you To apply, you need to be a: Passion for service Do you have a prior experience in facilities, property management, hospitality or other related fields Do you have an understanding oflocal occupational health and safety requirements, critical facilities and vendor management Are you knowledgeable in various property systems You are what were looking for! Sound like you To apply you need to be: Team player JLLs unmatched excellence is only made possible by team worka core value we want you to possess. As the Facilities Coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our I am JLL core behaviours is also under your mandate. Client focused enthusiast It is important that you can easily interact with the general client staff and vendors to deliver efficient services. Well also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent communicator who always faces customers with a smile, even when times get rough occasionally.

Oversee office upkeep & cleanliness Manage housekeeping, pantry & supplies (petty cash) Ensure WiFi & infra run smoothly Greet visitors & guide them Maintain meeting rooms & stationery Support office events/logistics Gurgaon-based

Executing flawless technical activities As the go-to person in all things technical, youll keep the Company up to speed on operating and utilities costs. Together with the building manager, you will monitor the invoices for technical services rendered. Aside from these, youll keep an eye out on the maintenance practices of our contractors to ensure that their scope of work is aligned with manufacturer recommendations and our own preventive maintenance standards. Youll also oversee the repair and maintenance of cooling and heating systems, plumbing and water supply, electricity and lighting fixtures, and other equipment and supplies. Moreover, youll be in charge of performing routine inspection, inventory and documentation of these systems. Providing sound leadership to boost results Ensuring smooth day-to-day operation is a responsibility that requires impeccable leadership skills. Youll demonstrate this by overseeing our electricians and their scope of work. Youll also work closely with pretty much everyone across the board--from superiors to peers and subordinates. Aside from our internal teams, youll also be the main point of contact for our vendors for all maintenance services. Churning out reports will also be part of your mandate. In this role, youll monitor our maintenance activities, and produce daily and weekly summary reports on these activities. Sound like you To apply you need to have: Technical competence like no other Working for a global real estate leader like JLL, you must demonstrate technical expertise that will help you go head-to-head with some of the industrys most brilliant minds. Having said so, the ideal candidate must be a degree holder with at least three years experience in the field. Likewise, you must possess a strong working knowledge of policies, building maintenance and people management. Proven expertise in the principles and techniques of carpentry, electrical, plumbing, and general property management may also give you an edge in getting the job.

What this job involves: To provide support to the Divisional Director with service delivery and performance management on a Contract. The Account Manager is a key role providing strategic and tactical operational leadership and direction within defined geographical boundaries across the region. Key attributes Putting clients firstalways Devising win-win solutions for all parties Staying at the forefront of operational excellence Driving team success Becoming a trustworthy authority Critical thinker Compassionate leader Main Duties and Responsibilities Leads and develops Contract Management team. Sets the strategic direction for the team. Supports the Sales and bid activity. Manages the P&L of your contracts including sales/growth/costs and WIP/Debt management. Full understanding of Contract SLA and KPI and delivers these whilst ensuring industry best practice. Sets priorities for the team to ensure task completion, coordinates work activities with others. Builds Partnerships with Client and Colleagues through open transparent and timely communication. Ensure a professional image of Integral is presented to clients and visitors and ensure excellence in customer service is delivered and always promoted. Adapt management style to meet changing needs of the business or operational circumstances. Management of action plans to implement any improvement initiatives. Make decisions guided by policies, procedures, and business plan. Continually communicate with Team. Recognize, respect, and reward the contributions and achievements of others. Drive and encourage development of self and others through learning and on the job experience. Appropriately challenge superiors to utilise the whole team in a more effective, efficient and beneficial way if applicable. Understand Integral processes and business model. Assist others in solving professional issues. Deputize for Divisional Director. Personal Qualities and Experience Ability to build positive relationships with Client to speedily resolve day to day operational problems and identify opportunities for increasing the level of profitable business arising from these relationships. Communicates using appropriate styles, methods, and timings. Role Models enthusiasm and energy about their work and encourages others to do the same. Demonstrates resourcefulness when acquiring additional professional expertise. Uses tact and diplomacy to exchange information and handle sensitive issues. Project a professional demeanour with colleagues, clients, and their customers Ability to clearly communicate work tasks and win the commitment of others to achieving high levels of operational performance. Excellent interpersonal, written, and verbal communication skills Self-motivated and capable of leading and inspiring a national Team. Ability to maintain an objective and positive focus through periods of high and sustained work pressure. KEY STAKEHOLDERS Management / Account Management Staff Client Staff Vendor Staff

Key Responsibilities: Coordinate and supervise housekeeping staff and vendors to maintain cleanliness across the premises. Ensure timely execution of soft services including pest control, waste disposal, sanitization, and pantry services. Conduct regular inspections to ensure service quality and compliance with health and safety standards. Handle complaints and service requests related to soft services and resolve them promptly. Maintain records of consumables, attendance, and service checklists. Coordinate with internal departments and service providers for smooth facility operations. Assist in procurement and inventory control of soft service materials. Support in planning and executing office events or rearrangements involving soft services.

Role & responsibilities Closely co-ordinate with the Business w.r.t Branch Opening plan and ensure premise registration, agreement etc. is effectively closed. New branch setup, alteration, shifting of location within allotted state. Coordinate to fulfill the statutory compliances according to state govt rules. Monitor inventory of office supplies and the purchasing of new material within approved Budget. Managing rent processing register and updating on the payment. Office management managing & maintaining stationery at region/state level. Ensuring proper facility management, security, housekeeping and pantry management. Preferred candidate profile Should have minimum 4 to 5 years of experience in administration. Experience of Field Administration in a Microfinance institution will be an added advantage. Customer service attitude. Geographical & properties prevailing rental rates knowledge. Excellent organizational skills. Effective communication skills with a talent for operating across different levels of an organization. Advanced computer skills including MS Word and MS Excel. Highly dependable and trustworthy. Ability to be resourceful and proactive when issues arise. Good time management skills. Negotiation Skills.

Job Overview: We are seeking a disciplined and proactive Administration Manager with an Ex-Army/Defense background to oversee the smooth and secure functioning of our plants administrative operations. The ideal candidate will bring a strong command presence, exceptional organizational skills, and experience in managing facility services, security, logistics, and personnel coordination in a high-performance manufacturing environment. Key Responsibilities: Administrative Oversight: Manage all day-to-day admin functions of the plant including office management, utilities, housekeeping, travel arrangements, guest house, and vehicle fleet coordination. Maintain records and documentation related to licenses, contracts, insurance, and statutory compliance. Security & Vigilance: Supervise and monitor security teams; ensure physical security of the plant, premises, and critical assets. Implement access control systems, visitor management protocols, and fire safety drills. Liaise with local law enforcement when necessary. Facility Management: Ensure upkeep and maintenance of infrastructure, canteens, washrooms, gardens, staff quarters, etc. Oversee vendor management for housekeeping, repairs, waste disposal, pest control, etc. Liaison & Compliance: Act as a liaison with local government bodies, municipal corporations, and service providers. Assist in audits and ensure compliance with administrative statutory requirements (Factory Act, Labor Laws, etc.). Team Leadership: Lead a team of admin executives, clerical staff, drivers, housekeeping personnel, and security guards. Ensure smooth coordination between plant departments for administration needs. Emergency Preparedness: Prepare and execute SOPs for emergencies like fire, accidents, theft, strikes, etc. Conduct periodic safety training and emergency evacuation drills. Desired Candidate Profile: Retired Army / Defense Officer with administrative or security command experience (e.g., Junior Commissioned Officer, Captain, Major, etc.). Strong leadership, discipline, and communication skills. Exposure to handling plant/factory admin functions preferred. Fluent in English, Hindi, and local language. Proficient with basic MS Office tools and ERP systems. Must be willing to be stationed full-time at the plant location. Education: Graduate in any discipline (Preferred: Graduate from Army/NDA/CDS programs) Additional certification in Facility Management / Security / Administration is a plus.

Key Responsibilities: 1. HR Operations Support: Assist in maintaining employee records (physical and digital). Coordinate onboarding and offboarding processes. Track attendance, leaves, and ensure timely updates in HRIS/attendance systems. Assist in preparation of payroll inputs and monthly reports. Support employee engagement activities, celebrations, and communication drives. 2. Administrative Support: Manage office supplies, stationery, and maintenance requirements. Coordinate with vendors and service providers for admin-related services. Supervise housekeeping staff and ensure cleanliness and office hygiene. Manage travel and accommodation arrangements for staff and visitors. Coordinate health & safety protocols and ensure office compliance with government guidelines. 3. Recruitment Support: Assist in sourcing candidates through job portals, referrals, and databases. Schedule and coordinate interviews with hiring managers. Follow up with candidates and stakeholders at various stages of the recruitment process. Maintain interview records, feedback, and candidate databases. Support in pre-employment documentation and offer release coordination. 4. Communication & Coordination: Act as a point of contact between employees and HR/Admin team. Coordinate meetings, interviews, and HR-related schedules. Handle internal communications and notice board updates.

Position Overview The Administrative Executive will play a key role in managing the day-to-day administrative functions of the office, ensuring smooth operations, and supporting various departments. The ideal candidate will be detail-oriented, resourceful, and able to handle multiple tasks efficiently. Key Responsibilities Manage and oversee daily office operations, including scheduling, communication, and office supplies management. Handle incoming and outgoing correspondence, emails, and phone calls in a professional manner. Coordinate meetings, appointments, and travel arrangements for senior management and staff. Maintain and organize office records, filing systems, and confidential documents. Assist with preparing reports, presentations, and other documents as required. Liaise with vendors, suppliers, and external partners for procurement and office-related needs. Support HR and finance functions with administrative tasks, including employee documentation and expense reports. Coordinate events, training sessions, and workshops for internal teams. Ensure compliance with company policies and procedures in all administrative matters. Take the initiative in identifying and resolving any operational or administrative issues that arise. Qualifications & Skills Graduation in any field or Bachelor's degree in Business Administration, Management, or related field preferred. Proven experience in an administrative or executive assistant role, preferably in a corporate environment. Strong organizational and multitasking skills with a high level of attention to detail. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools. Ability to handle confidential information with integrity and professionalism. A proactive problem-solver with a positive attitude and ability to work independently. Strong interpersonal skills, with the ability to work effectively with colleagues at all levels. About the company: SILA is a Real Estate Platform, managing over 200 million sq.ft. of assets with 25,000+ employees, pan India. We have a diverse client base of large Corporates, Real Estate Funds, Landowners and Developers. SILA provides Facility Management, General Contracting and Real Estate Advisory services to various sectors. In 2019, SILA ventured into Real Estate development, with a Mumbai Metropolitan Region (MMR) focus. SILAs development arm is currently constructing 750,000 sqft of Real Estate Norwest Venture Partners and Samara Capital Group have invested in the Services and Development businesses respectively.

About us: Befree is a leading provider of accounting and finance outsourcing solutions across the globe. For nearly 18 years, we have been delivering better efficiencies and higher profit margins for thousands of accountants and finance professionals worldwide. We combine our deep industry knowledge with technology and automation to co-create innovative and customized yet scalable outsourcing and automation solutions. Befree is an ISO - 27001 certified company and GDPR compliant, making our offices and systems on par with international best practices for information security management. Visit our website to learn more about our amazing culture and employees: https://befreeltd.com/ Role: Admin - Jr. Associate The individual would be responsible for managing administrative tasks and overseeing travel desk operations for the employees. This role ensures seamless travel arrangements, efficient office administration and adherence to company policies. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Job Responsibilities: Administrative Support: Manage daily administrative tasks, including handling correspondence, scheduling meetings, and maintaining records. Provide executive-level support by preparing reports, presentations, and other necessary documents. Coordinate with internal departments to ensure smooth office operations. Maintain office supplies, inventory, and vendor management for administrative services. Handle confidential and sensitive information with discretion. Office Management: Ensure the office environment is well-maintained, organized, and conducive to productivity. Supervise office maintenance, security, and housekeeping activities. Oversee office equipment, IT support coordination, and facility management. Implement and enforce administrative policies and procedures. Travel Desk Management: Plan and coordinate domestic and international travel for executives, ensuring cost-effectiveness and convenience. Arrange flights, hotels, transportation, visas, and travel insurance while ensuring compliance with company policies. Manage travel itineraries, expense reports, and reimbursements. Liaise with travel agencies, airlines, and hotels to secure the best arrangements. Assist in handling travel-related emergencies and last-minute changes. Work closely with legal professionals to understand specific accounting needs. Front Desk Management: Greeted and welcomed visitors, clients, and staff in a polite and professional manner. Answered, screened, and forwarded incoming phone calls efficiently. Maintained visitor logs and ensured proper security procedures for all guests. Managed front desk operations including handling inquiries, scheduling appointments, and providing basic administrative support. Received and sorted daily mail, deliveries, and couriers. Assisted in coordinating office meetings and maintaining a clean and organized reception area. Provided general information about the company and guided visitors to the appropriate department or person. Handled basic clerical tasks such as data entry, filing, photocopying, and scanning documents Qualifications and Experience: Any graduate but degree in Business Administration, Hospitality, or a related field would be an added advantage 2+ years of experience in administrative and travel management roles, preferably at an executive level. Proficiency in MS Excel (google sheets mainly) Strong knowledge of travel management software and expense tracking tools. Excellent communication and interpersonal skills. Ability to handle multiple tasks and work under pressure. Strong negotiation skills for dealing with travel vendors and service providers. High level of discretion and professionalism in handling confidential matters. Job Location, Work Timings and Work Model: Vadodara, Indore 7.30am to 4.30pm Full time

Oversee day-to-day facility operations , including Housekeeping, Security, Electrical, Plumbing and HVAC Soft Services Management Budgeting & Cost Control Vendor & Staff Management Reporting & Improvements https://www.xcubegroup.com/ Health insurance Provident fund

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in Luxembourg To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the Lux FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. Courage - Stepping up to address difficult issues, saying what needs to be said. Drives Results - Consistently achieving results, even under tough circumstances. Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organisation moving forward.

Role & responsibilities Oversee general administration and office management functions Manage facility operations including maintenance, safety and vendor coordination Ensure all business and operational licenses are up to date and compliant Handle leasing, maintenance and documentation of company-owned or leased properties.

Currently we have the openings for Facility Manager for Mumbai & Pune Location. *Requirements:* *For Mumbai:* Experience: 5 to 10 years as an Facility / Property Manager Salary Range: 60 to 90 K (per month) (Also depending on your interview) Interview Type : Face to Face round on 28th July (Direct Walk-ins) *For Pune:* Experience: 3 to 5 years as an Facility / Property Manager Salary Range: 40 to 50 K (per month) (Also depending on your interview) Interview Type : Virtual Interview Job Description: Objectives of this role Ensure all building facilities adhere to proper safety standards and cleaning procedures Maintain equipment and building provisions to meet health and safety requirements Organize and plan building instalments and refurbishments Supervise facilities staff and communicate with external contractors and vendors Handle insurance contracts Keep building and all facilities up to code and accurately follow maintenance protocol Responsibilities Delegate cleaning and maintenance responsibilities to team members Run routine maintenance inspections Monitor interior and exterior areas of building for cleanliness and general conservation Prepare and implement project budgets and timeframes Comply with all health and safety policies and procedures Support maintenance and instalment work as needed Prepare snag lists of civil & MEP work completed at site. Skills and qualifications Advanced mechanical and plumbing skills Knowledge of HVAC and other building systems Ability to lift heavy objects and do other labour-intensive tasks Excellent time management and multitasking skills Basic understanding of accounting and finance principles Great leadership and problem-solving skills Good communication skills Preferred qualifications Certified Facility Manager (CFM) credential, or equivalent Experience planning and maintaining facility budgets Excellent verbal and written communication skills Professional leadership experience Contract handling experience Strong attention to detail Kindly share your updated resume first on WhatsApp Thanks & Regards, Saanvi HR Department.

Responsible for producing and presenting food items to meet customer and client expectations and Sodexo India standards as well as maintain and continuously improve the efficiency and profitability of the operation Ensure that safety and hygiene policy is strictly followed at the site Control the quantity and quality of the ingredients and ensure that all items are received as per the laid down specifications; responsible for training the receiving area staff on ingredient quality Responsible for maintaining record of all hygiene related procedures, initiatives and incidents Responsible for co-ordination with HSE Teams to implement the policy and process Ensure that all incidents pertaining to QMHSE and H&FS are reported to the concerned teams on time Operational ownership of all the QMHSE and H&FS processes Timely communication of all possible on site hazards to the concerned department Key Responsibilities Operations Ensure that all the service deliveries are carried out as per the terms andConditions agreed upon with the client Initiate development of new menus, upgrade old menus and special eventMenusFood Tasting before Services Develop new ideas for promotions, festivals and other special events Plan the pre-preparation area to ensure that the items are processed according to the recipes Consistently maintain standards of quality, cost, presentation, and flavor of foods Organic Growth and Profitability Ensure organic growth of sales and sites by developing and promoting service excellence, retail offers and value added offers Sustain and build site profitability through timely analysis of reports andProvide solutions to counter any discrepancies Cash and Debtors Management Responsible for accurate control, handover and deposition of cash; maintain accurately all the specified cash control documents Ensure that all the invoices are raised and delivered to the client as per Schedule People Management and Training Manage the on-site team including cooks, MPWs, stewards, cashiers, Stores assistants etc Ensure that all the HR processes and staff welfare activities areimplemented and carried out Communication and Client Retention Stay in close communication with the client for all issues regarding services, additional business, new initiatives and hygiene and prepare documents of the same Ensure 100% client retentionWastage Control and Cost Management

Manage all FM related requirements for the location to the end user satisfaction levels and maintain JLL standards on deliverables. Provide all administrative support to the Facilities Management team Responsibilities Be accessible for escalation of all FM related issues for the facility Oversee the Helpdesk work process Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks. Vendor invoices processing aligned with BA Continuum Solutions finance process. Statutory compliance check of all vendor invoices. Routinely Inspect all services to ensure performance measures are being maintained Effectively manage ECRES to ensure an on time deliverable system Set stretch targets for self to achieve maximum team performance Contribute to the Weekly FM Meeting Minutes Contribute to the Monthly Management Report to client and other reports as required Participate in Emergency Evacuation procedures including crisis management and business continuity. Manage all Health and Safety issues and actively participate in Health and Safety reviews Ensure immediate response to Priority Calls Evaluates records to forecast department personnel requirements Take rounds of the front office and lobby to ensure high standards of housekeeping and upkeep Inspect the turn out and attendance of the staff and sign the shift register Oversee the Housekeeping Services during the shift Muster all the housekeeping staff during the day before deployment and communicate the priorities of the day Inspect the turn out and attendance of the staff and sign the shift register Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints Keep stock of all consumables Ensure orders are dispatched in time and follow up with the stores to ensure timely supply Adhere to the Client procurement procedures Generate Monthly Management Reports in the agreed format to the FM Take rounds of the facility regularly to identify issues in Housekeeping/security and Cafeteria etc. and initiate immediate rectification actions Manage the FM vendors for the facility assigned and take appropriate actions for issues in consultation with the FM Be responsible for adherence of all FM procedures for the facility assigned Performs additional job duties as requested Property Operations Ownership of the day-to-day administration, including reports generation of the stocks tracker. Provide assistance to the FM and AFM in managing all administrative functions, security issues and facility services and any other administrative functions as deemed by BA Continuum Solution Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks. Vendor invoices processing aligned with BA Continuum Solutions finance process. Statutory compliance check of all vendor invoices. Routinely Inspect all services to ensure performance measures are being maintained Contribute to the Weekly FM Meeting Minutes Contribute to the Monthly Management Report and other reports as required Participate in Emergency Evacuation procedures including crisis management and business continuity. Manage all Health and Safety issues and actively participate in Health and Safety reviews To ensure timely and accurate completion of FM reports pertaining to soft services