899 Facility Administration Jobs

Role - Operations Must Have - Experience in facilities/property management, or residential. Must independently manage ground staff and handle tenant queries independently. Should be able to travel across assigned properties. - Bike is mandatory

About the Role We are setting up our first hardware manufacturing facility under the Native division at Urban Company , focused on building high-quality, smart home and water purification products. As a Factory Admin , you will play a critical role in ensuring the smooth day-to-day functioning of the factory by managing administration, compliance, facilities, and people operations at the plant. Key Responsibilities 1. General Administration & Facility Management Oversee day-to-day factory administration, including housekeeping, security, canteen, and transport facilities. Ensure smooth running of utilities (electricity, water supply, internet, air-conditioning, safety systems, etc.). Vendor management for facility services, consumables, and supplies. 2. Compliance & Documentation Maintain statutory registers, licenses, and compliance documents as per Factory Act and labor laws. Coordinate audits (internal & external) and ensure timely renewals of statutory approvals. Maintain employee records, attendance, and access control systems. 3. HR & Employee Services (Factory-level) Support hiring coordination for blue-collar and contract workforce in collaboration with HR. Manage onboarding formalities, ID cards, and shift rosters. Address employee grievances related to facilities, canteen, or welfare. 4. Health, Safety & Security Ensure the factory complies with health & safety standards. Conduct regular fire drills, first aid training, and enforce PPE usage. Manage security staff and implement access control. 5. Liaison & Coordination Act as a bridge between factory management and external authorities (local bodies, labor office, inspectors). Coordinate with corporate HR, Finance, and Admin teams for smooth factory operations. Qualifications & Experience Graduate degree (preferred: BBA / B.Com / Industrial Relations / HR). 48 years of experience in factory/plant administration . Strong knowledge of Factory Act, labor laws, and statutory compliance . Experience handling vendor management, facilities, and employee welfare at a plant level. Good interpersonal and communication skills. Proficiency in MS Office, Excel, and basic ERP tools. What We Offer Opportunity to be part of a fast-growing hardware division (Native) at Urban Company. Dynamic, entrepreneurial work environment with exposure to end-to-end factory setup. Competitive salary and benefits.

Operational Oversight : Manage daily operations of facilities services, including maintenance, security, and housekeeping. • Compliance: Ensure the hospital meets health, safety, and environmental regulations, as well as accreditation standards. • Budget Management: Develop and manage the facilities budget, optimizing resources and controlling costs. • Staff Management: Lead and develop the facilities team, providing training and support to ensure high performance. All outsourced staff Management. • Vendor Management: Negotiate contracts and manage relationships with external service providers and contractors. • Emergency Preparedness: Develop and implement emergency response plans to ensure safety during crises. • Sustainability Initiatives: Promote energy efficiency and sustainability practices within the facility. • Collaboration: Work closely with hospital administration, clinical staff, and other departments to meet the facility needs and enhance patient care. • Performance Monitoring : Implement systems for monitoring facility performance and patient satisfaction related to the physical environment Interested candidates can DM on 6359603615 alternatively can email with updated resume on hr@kdhospital.co.in

What We Offer: At TaskUs, we prioritize our employees' well-being by offering competitive industry salaries and comprehensive benefits packages. Our commitment to a People First culture is reflected in the various departments we have established, including Total Rewards, Wellness, HR, and Diversity. We take pride in our inclusive environment and positive impact on the community. Moreover, we actively encourage internal mobility and professional growth at all stages of an employee's career within TaskUs. Join our team today and experience firsthand our dedication to supporting People First. Job Summary The Senior Facility Manager will be responsible for overseeing all facility-related operations, ensuring a safe, efficient, and well-maintained workplace. The ideal candidate should have experience managing large-scale facilities, vendor and stakeholder management, audits, and team leadership. Key Responsibilities Oversee day-to-day facility operations including housekeeping, security, transport, pantry, and engineering services. Manage vendor contracts, service-level agreements (SLAs), and ensure compliance with regulatory and safety standards. Conduct regular audits (ISO, fire, EHS) and coordinate preventive and corrective maintenance schedules. Lead a team of facility executives/supervisors across multiple sites or a large campus. Plan and control facility budgets, cost optimization strategies, and infrastructure improvements. Ensure a smooth functioning of business continuity infrastructure like UPS, HVAC, access controls, and CCTV. Maintain compliance with local laws, health & safety regulations, and environmental standards. Coordinate with business heads for space planning, events, and special projects. Key Requirements Bachelor's degree in Facility Management, Engineering, or related field. 12+ years of experience in facility operations, preferably in a BPO or IT environment. Proven track record in managing large facilities (minimum 35 lakh sq. ft). Strong leadership and people management skills. Experience in vendor and contract management. Familiarity with safety protocols and audit processes (ISO, OSHA, etc.) Excellent communication and stakeholder management.

please share your resume at recruitment@shrimannhospitals.com or call at 89684 32828

Manage end-to-end operations including workforce hiring, payroll, attendance, and statutory compliance,Oversee equipment maintenance,Handle facility upkeep, utilities, and vendor coordination.

Job Title: Admin Head Dealership Operations Location : Chakan Summary The Admin Head is responsible for overseeing and managing all administrative functions at the dealership. This includes facility maintenance, documentation, compliance, vendor management, and team supervision. The role ensures seamless operations, cost efficiency, and effective coordination across departments to support overall business objectives. Key Responsibilities 1. Administrative Oversight Supervise and coordinate all dealership administrative activities. Implement and maintain effective policies and procedures for smooth operations. 2. Facility & Asset Management Ensure upkeep and maintenance of dealership premises, including infrastructure, cleanliness, and security. Manage dealership assets such as office equipment, furniture, and IT infrastructure. 3. Vendor & Contract Management Manage vendor relationships and contracts (housekeeping, security, maintenance, etc.). Oversee procurement processes and ensure timely payment for office supplies and services. 4. Team Management Lead and supervise the admin team, delegating tasks effectively. Collaborate with HR for staff onboarding, attendance, leave records, and employee engagement activities. 5. Reporting & Communication Prepare periodic reports on administrative performance, expenses, and compliance. Act as a liaison between senior management and departments to streamline dealership operations. Qualifications Bachelor’s degree in Business Administration or a related field. Minimum 7 years of experience in administration, with at least 3 years in a leadership role. Experience in the automotive or retail industry preferred. Skills & Competencies Strong leadership, organizational, and communication skills. In-depth knowledge of dealership compliance and operations. Proficiency in MS Office (Word, Excel, PowerPoint). Ability to multitask and manage multiple priorities effectively.

Township Operations & Maintenance Administration & Staff Management Safety, Security & Compliance Resident & Community Services Budgeting & Cost Control Liaison & Coordination Required Candidate profile Min. 5+ yrs, Responsible for overseeing and managing the complete operations of the township, ensuring smooth functioning of infrastructure, utilities, residential services, and amenities.

Oversee daily office operations and ensure smooth functioning. Maintain office supplies, equipment, and facilities. Manage incoming phone calls, emails, and correspondence. Maintain financial records by posting transactions in accounting software. Required Candidate profile Tally Knowledge Necessar Handle communication with vendors, clients, and external stakeholders. Organize and maintain both physical and electronic records. Location-Panvel Only male candidate

Job summary Senior Manager - Service Design Lead Service Design lead is responsible for creating and orchestrating end to end service experience across workplace technology employee support and facilities within new or expanding Global Capability Center (GCC)The role ensures that all services are tailored and intentionally designed seamlessly integrated and aligned to GCC clients strategic and processes. Responsibilities Including employee experience standards and operational efficiency metrics. Job role covers facility operations admin support planning physical security and access control. Business and operational focus to translate Clientss needs into scalable user-centric and service delivery models. Define service delivery blueprint for workplace operations for GCCs (frontstage and backstage). Lead the design of integrated services journeys across IT FM Security and employee services. Benchmark and apply global service standards to ensure premium user experience. Collaborate with real-estate IT HR procurement and business stakeholders. Represent user and operational needs during site planning design implementation and operations. Lead discovery workshops to identify pain points expectations and service outcomes Process Design and Optimization Create and document end to end services workflows and SOPs Identify automation self-service and digital touchpoints opportunities Ensure all services are measurable repeatable and compliance with SLAs and agreements with Clients/ GCCs requirements. Program Management Drive service transition planning during GCC set-up: Day 0 to Day N support. Oversee vendor onboarding training and operational readiness. Ensure service continuity and readiness for handover top operations team. Performance & continuous Improvement Define KPIs and success metrics as per Clients requirements Monitor service health and facilitate regular reviews and feedback loops. Champion continuous improvement and post occupancy refinement of services.

Job summary Senior Manager - Lease & Financial Operations Analyst Lease Administration & Finance Analyst-Manage lease records financial obligations and compliance across the real estate portfolio. Ensure accurate reporting stakeholder coordination and process efficiency. Responsibilities Lease Administration Manage end-to-end lease lifecycle: drafting execution renewal amendment and termination Maintain accurate lease records in lease management systems Track critical dates (renewals expirations escalations) and ensure timely action Serve as the primary liaison for lease-related queries from landlords tenants and internal teams Financial Analysis & Reporting Reconcile rent payments CAM charges and other lease-related financial obligations Support monthly and quarterly financial close processes including journal entries and accruals Assist in lease accounting compliance (ASC 842 / IFRS 16) and audit support Prepare lease abstracts variance reports and financial summaries for leadership Compliance & Risk Management Ensure lease terms comply with internal policies and legal standards Coordinate with legal procurement and finance teams for contract reviews and approvals Support internal and external audits with required documentation and analysis Process Optimization Identify and implement process improvements in lease and financial workflows Support system upgrades data migrations and automation initiatives Maintain documentation of standard operating procedures (SOPs) and controls

What this job involves You will be in charge of the entire bouquet of Property Management Services provided at the site. Your role will be to ensure smooth operations at the facility/site by enhancing efficiency using innovation and technology. Your role will encompass and not be limited to: Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required. Formulating suitable budgeting controls and Monitoring SLAs & KPIs for JLL and outsourced agencies towards effective service deliverance. Maintaining service level agreements and keeping performance indicator scores above excellence. Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments. Overseeing all vendor quotations and invoices. Ensure proper signoffs for attendance and all the required details for cost sheet submission. Ensuring timely submission of client approved cost sheet to JLL office and following up for the invoice. Ensuring Accuracy of billing information. Manpower planning for the site (playing a major role in their hiring process etc.) Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out. Ensure proper teamwork for all the facilities. Assisting client SPOC in creating the annual budget for site operations and formulating strategies for effective management. Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated. Dealing with occupants queries in verbal/ written form. Ensuring robust complaint management process is in place and is followed meticulously Communicating and circulating information to occupants authorities on operational complications. Ensuring health and life safety regulations/ manuals are adhered on site All risk assessment recommendations are implemented and enforced for compliances. Creating business continuity plans. Resolving emergency maintenance matters with urgency. Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property. Creating and submitting the daily management report (DMR) and the monthly management reports (MMR). Coordinate and maintain the as-built drawing and transition document library. Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports. Facilitate the services under the Slogan No Safety No Work. Site dynamics: Work Schedule: Site team: e.g.: Property Manager +2 Other details if any Reporting: You will be reporting to Operation Manager. Sound like you Here is what were looking for: Being Analytical and Meticulous Understanding and managing people dynamics is core to your role. You must have a keen eye for detail and have excellent problem-solving skills Qualifications You will have a Degree / Diploma in Electrical/Mechanical /Civil /Marine Engineering OR equivalent, with min 7 to 8 years of work experience in Facility Industry /Real Estate/ Hotel or Construction Industry. For residential sites candidates with residential experience will be preferred.

Key Responsibilities: Oversee day-to-day facility operations including housekeeping, security, pantry, cafeteria, and transport. Coordinate preventive and corrective maintenance for office infrastructure (electrical, plumbing, HVAC, carpentry, etc.). Manage vendors and service providers; ensure adherence to SLA and quality standards. Maintain records of AMCs, facility assets, and consumables inventory. Ensure compliance with health, safety, fire, and environmental standards. Monitor and optimize utility consumption (electricity, water, diesel, etc.) and reduce operational costs. Support in space planning, office moves, and seating arrangements. Handle employee complaints related to facility issues and provide timely resolution. Prepare facility reports (costs, maintenance schedules, vendor performance, etc.). Assist in planning and execution of audits, inspections, and statutory compliances. Coordinate with IT and Admin teams for smooth functioning of overall workplace services. Key Skills & Competencies: Strong knowledge of facility operations, housekeeping, security, and maintenance. Vendor and contract management skills. Good understanding of health, safety, and statutory compliance. Ability to manage budgets and optimize costs. Strong interpersonal and communication skills. Problem-solving and decision-making ability. Proficiency in MS Office (Excel, Word, PowerPoint). Qualifications & Experience: Graduate in any discipline (preferred: Facility Management Administration certification). 3-6 years of experience in facility management, preferably in a corporate/IT/BPO setup. Exposure to handling large office infrastructure and employee facilities.

Following would be your site deliverables: Inspect work performed to ensure that it meets specifications and established standards. Ensure the upkeep of the assignment/task as per set SOP. To make plans/ schedules and inspect/assigns work to subordinate supervisors and/or teams. Conduct regular briefing for ground staff. Ensure discipline, proper attire and etiquette in subordinate staff. Vendor management, regular meeting with respective vendors for resolution of site related issues. Implementation of all standard operating procedures at site to ensure smooth site operations. Ensure closure of complaints about services and equipment and take corrective action. Maintain required records of work hours, budgets, and other information. Regular/ frequent rounds to be taken to inspect and evaluate the physical condition of facilities to determine the type of work required. Check and maintain equipment to ensure that it is in working order. Brief and de-brief all supervisory staff. Monitor all cleaning activity, ensure it is done as per set SOP, in order to maintain premises in best possible way and to enhance the lifespan of equipment. Conduct training on regular basis for work policies and procedures. Maintain inventory of consumable stock to ensure that supplies and other equipment are available in adequate amount. Select and order or purchase new equipment, supplies, or furnishings. Prepare reports Like DMR, MMR, QBR and other related reports at site Recommend changes that could improve services and increase operational efficiency. Perform financial tasks, such as estimating costs and preparing/managing budgets Plan & arrange for change in beautification of certain areas every quarterly and for festivals & events. Facade cleaning work with vendors and ensure timely compliance like TPI etc.

What this job involves: Acting as the steward of the facility Serving as the backbone of the facility, youll sit at the bottom of a wide range of responsibilities, from managing contracts to keeping the day-to-day operationsincluding facilities and equipment, M&E matters, housekeeping, conference roomsin tip-top shape. This is why a strong grip with the service structure will come in handy especially when dealing with issues related to operating expenditures. Part of your usual concerns include the maintenance all records related to the performance of facility management operations on the site. Youll also find yourself developing MIS reports for our management team. And when the operations manager is not present, youll be expected to lead the monthly progress meeting. Besides these, you will train team members on all quality policies and procedures. Every now and then, youll also be involved in reviewing the performance of our staff and conducting performance appraisals. Bringing maximum value through excellent service delivery Beyond daily maintenance, your ultimate focus is to provide professional, value-focused service that helps us meetand go beyondthe clients expectations. Lending your business acumen, youll advise the client on future maintenance budgets, so youll need to be in tuned with the organizations ins and outs, goals and overall direction. Your expertise in the world of contracts would be incredibly useful, as youll also get your hands on defining terms and conditions, operational scope and documents for annual maintenance contracts. Along with this, youll run successful tendering exercises that will help you find the right subcontractors. Youll also carry out comparative analysis and make recommendations to the client on the most appropriate subcontractors. Plus, its your job to develop service level agreements (SLAs) and assist our procurement experts in closing these agreements with vendors. While in the process, youll consider: Is the team deployed by the vendor made up of the right resourcesin terms of level and scaleto deliver quality services Playing the role of a strategic operator, you will also craft annual cost-saving goals in energy usage and maintenance operations. Coordinating with specialist professionals to ensure compliance with minimum wage acts for payments and regulations falls into your hands as well. Managing working relationshipsthe right wayYour ability to deal with clients, vendors and onsite personnel carries a huge impact on your success as facility manager. Among the things that you need to stay on top of are whether subcontractors are meeting their commitments on the scheduled delivery of trainings or they have a planned, structured and solution-based approach to maintenance services. Also, you will audit subcontractors on the quality of materials and upkeep of the site. Youll will coordinate with the HR department and the Operations Manager and make recommendations for future trainings to be given to the site facility management team. Youll prepare and review the preventive maintenance register on a monthly basis and update the operations manager. Youll also liaise with our Finance team and that of the clients for client billing and invoicing. You will also be in touch with the client representatives for the payments. Sound like you To apply you need to be: A facility management pro In order to qualify for this role, you need to have a college degree. Under your belt, you should also have 8-12 years of experience in facilities management. Were also looking for someone with tertiary qualifications in building management and/or business.

You will be in charge of the entire bouquet of Property Management Services provided at the site. Your role will be to ensure smooth operations at the facility/site by enhancing efficiency using innovation and technology. Your role will encompass and not be limited to: Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required. Formulating suitable budgeting controls and Monitoring SLAs & KPIs for JLL and outsourced agencies towards effective service deliverance. Maintaining service level agreements and keeping performance indicator scores above excellence. Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments. Overseeing all vendor quotations and invoices. Ensure proper signoffs for attendance and all the required details for cost sheet submission. Ensuring timely submission of client approved cost sheet to JLL office and following up for the invoice. Ensuring Accuracy of billing information. Manpower planning for the site (playing a major role in their hiring process etc.) Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out. Ensure proper teamwork for all the facilities. Assisting client SPOC in creating the annual budget for site operations and formulating strategies for effective management. Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated. Dealing with occupants queries in verbal/ written form. Ensuring robust complaint management process is in place and is followed meticulously Communicating and circulating information to occupants authorities on operational complications. Ensuring health and life safety regulations/ manuals are adhered on site All risk assessment recommendations are implemented and enforced for compliances. Creating business continuity plans. Resolving emergency maintenance matters with urgency. Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property. Creating and submitting the daily management report (DMR) and the monthly management reports (MMR). Coordinate and maintain the as-built drawing and transition document library. Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports. Facilitate the services under the Slogan No Safety No Work. Implementation of associations DOD in coordination to the managing committee members.

What this job involves You will be in charge of the entire bouquet of Property Management Services provided at the site. Your role will be to ensure smooth operations at the facility/site by enhancing efficiency using innovation and technology. Your role will encompass and not be limited to: Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required. Formulating suitable budgeting controls and Monitoring SLAs & KPIs for JLL and outsourced agencies towards effective service deliverance. Maintaining service level agreements and keeping performance indicator scores above excellence. Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments. Overseeing all vendor quotations and invoices. Ensure proper signoffs for attendance and all the required details for cost sheet submission. Ensuring timely submission of client approved cost sheet to JLL office and following up for the invoice. Ensuring Accuracy of billing information. Manpower planning for the site (playing a major role in their hiring process etc.) Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out. Ensure proper teamwork for all the facilities. Assisting client SPOC in creating the annual budget for site operations and formulating strategies for effective management. Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated. Dealing with occupants queries in verbal/ written form. Ensuring robust complaint management process is in place and is followed meticulously Communicating and circulating information to occupants authorities on operational complications. Ensuring health and life safety regulations/ manuals are adhered on site All risk assessment recommendations are implemented and enforced for compliances. Creating business continuity plans. Resolving emergency maintenance matters with urgency. Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property. Creating and submitting the daily management report (DMR) and the monthly management reports (MMR). Coordinate and maintain the as-built drawing and transition document library. Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports. Facilitate the services under the Slogan No Safety No Work. Site dynamics: Work Schedule: Site team: e.g.: Property Manager +2 Other details if any Reporting: You will be reporting to Operation Manager. Sound like you Here is what were looking for: Being Analytical and Meticulous Understanding and managing people dynamics is core to your role. You must have a keen eye for detail and have excellent problem-solving skills Qualifications You will have a Degree / Diploma in Electrical/Mechanical /Civil /Marine Engineering OR equivalent, with min 7 to 8 years of work experience in Facility Industry /Real Estate/ Hotel or Construction Industry. For residential sites candidates with residential experience will be preferred.

Booking Of Tickets /Hotel Independently Handle Admin Task Responsible For Stationery Responsible For Bills /Courier Office inventory stock maintenance, Required Candidate profile Maintaining office register

What this job involves: To provide support to the Divisional Director with service delivery and performance management on a Contract. The Account Manager is a key role providing strategic and tactical operational leadership and direction within defined geographical boundaries across the region. Key attributes Putting clients firstalways Devising win-win solutions for all parties Staying at the forefront of operational excellence Driving team success Becoming a trustworthy authority Critical thinker Compassionate leader Main Duties and Responsibilities Leads and develops Contract Management team. Sets the strategic direction for the team. Supports the Sales and bid activity. Manages the P&L of your contracts including sales/growth/costs and WIP/Debt management. Full understanding of Contract SLA and KPI and delivers these whilst ensuring industry best practice. Sets priorities for the team to ensure task completion, coordinates work activities with others. Builds Partnerships with Client and Colleagues through open transparent and timely communication. Ensure a professional image of Integral is presented to clients and visitors and ensure excellence in customer service is delivered and always promoted. Adapt management style to meet changing needs of the business or operational circumstances. Management of action plans to implement any improvement initiatives. Make decisions guided by policies, procedures, and business plan. Continually communicate with Team. Recognize, respect, and reward the contributions and achievements of others. Drive and encourage development of self and others through learning and on the job experience. Appropriately challenge superiors to utilise the whole team in a more effective, efficient and beneficial way if applicable. Understand Integral processes and business model. Assist others in solving professional issues. Deputize for Divisional Director. Personal Qualities and Experience Ability to build positive relationships with Client to speedily resolve day to day operational problems and identify opportunities for increasing the level of profitable business arising from these relationships. Communicates using appropriate styles, methods, and timings. Role Models enthusiasm and energy about their work and encourages others to do the same. Demonstrates resourcefulness when acquiring additional professional expertise. Uses tact and diplomacy to exchange information and handle sensitive issues. Project a professional demeanour with colleagues, clients, and their customers Ability to clearly communicate work tasks and win the commitment of others to achieving high levels of operational performance. Excellent interpersonal, written, and verbal communication skills Self-motivated and capable of leading and inspiring a national Team. Ability to maintain an objective and positive focus through periods of high and sustained work pressure. KEY STAKEHOLDERS Management / Account Management Staff Client Staff Vendor Staff

Coordination with MST team on a daily basis for conducting daily activities like maintenance of log sheet/ checklist / in-house preventive maintenance Ensure all critical equipment are working without any break-down Coordination with AMC vendor to ensure PPM activities are done on a timely basis Coordination with vendor to ensure maintenance of Coffee vending machine/Drinking water equipment Coordination with Pest control vendor for arranging fortnightly services Preparation of PPM calender and updating in the E-fit tool with service reports Coordinating with the builder to obtain service reports of all critical equipment which are under the scope of builder Coordination and support Chief Engineer for developing SOP manual Identify and implement energy saving initiative. Conducting floor walk and raising observations, if any Oversee outstation location as and when required by the management Preparation of MMR and MIS, Daily Report, Responsible for all technical operations Follow up with the vendor for any break-down within TAT Follow up with MTS team for attending PPM.

Duties & responsibilities The role is responsible for full delivery of Facilities Management services at independent site. The purpose of the role is to deliver good quality, cost effective and risk free office environments and services to customer. Responsible for managing the day to day site operations to ensure the SLAs are delivered as per agreed KPI in the agreement. This is a critical position from operations perspective Responsible for smooth operations of soft services and need to ensure this person interacts with concerned teams, verticals for upkeep of the facility Ensure that quality of the services is always maintained at highest levels and work on further improvements Distribute and keep the records of all the consumables and facilities assets Supervises and manage facilities vendors (I.e. housekeeping, M&E, cafeteria, AMC, R&M, pantry services, Utilities and adhoc etc.) Maintain inventories of equipment's and supplies Reports unsafe / abnormal conditions and unusual occurrences to the concerned team Received customer suggestion and make necessary improvements Ensure Legal & statutory compliance is implemented at the site and 100% compliance score is achieved. Monitor the R&M activities, any India level or regional level projects etc.. Oversee compilation and deliver the appropriate monthly reporting Oversee the deployment of manpower ( soft/Technical ) at the site Oversee the development and management of the capital and expense budgets in relation to technical/soft services. Monitoring of all scheduled maintenance activities as per planned preventive maintenance calendar Performance objectives Provide Superior Client Service (weighting 50%) Initiative or Process Improvement in Functional Area (weighting 40%) Personal and Professional Development (weighting 10%) Key skills Team handling experience Should have good working knowledge on soft services, cafeteria management and technical Should have good communication skills Employee specification Candidate should be Graduate 7 years experience in Facilities Management industry into IT / Banking / Corporate set up.

About us: Vision India is a business conglomerate with three main business verticals: Staffing, Skill Development, Rural BPO, and Advisory Services. With a base of 32,000 associates and a client list proudly featuring 150 Indian, multinational, and Government of India/State(s) entities, we offer a solid track record in the staffing industry, serving a variety of organizations in India, South East Asia, and the Middle East. We hold ISO 9001, ISO 21000-1:2018, ISO 10002, ISO 14001, ISO/IEC 20000, ISO 27001, and OHSAS 18001 certifications, and maintain an unwavering focus on delivering quality services to our clients, enabling them to achieve their business goals with cost efficacy. We have consistently grown our top line over the past several years, reaching a revenue of INR 300 Crore for the fiscal year 2023-24, with a CAGR of 17% over the last couple of years. We are positioned for even stronger top-line growth in the coming years, driven by the significant projects being commissioned in the year 2024-25, besides our strong fundamentals in the staffing business, expanding to future skills in the skill business and the focus on expanding the global footprint. Our captive job portal, JustJob.co.in, hosts over 7 million candidates database and features 20,000+ active jobs at all times winning the trust of more than 300 plus corporate entities and government organizations. III. The Role: Own end-to-end Administration & Facilities across offices, training centres, hostels, and residential campuses. Lead boarding & lodging (hostels/mess/housekeeping) and run a digital, audit-ready asset management program using online software. Ensure safety, compliance, service quality, and cost efficiency. IV. Key Responsibilities: Boarding & Lodging: Operate and scale hostels/residences: allocation, check-in/out, occupancy tracking, grievance redressal, night rosters. Mess/food services: menu planning, nutrition & hygiene, FSSAI compliance, vendor SLAs, per-meal cost control, billing/coupon systems, wastage reduction. Housekeeping & sanitation: daily/deep cleaning, laundry, pest control, water-tank cleaning, STP/RO upkeep, hygiene audits. Safety & discipline: gate registers, visitor control, patrolling, surprise inspections, red-flag escalation. Digital Asset & Inventory Management (Online Software) Implement/administer CMMS/asset software: asset master, QR/RFID tagging, GRN/issue/return, AMC/warranty, preventive maintenance, disposal workflow. Maintain accurate asset registers (IT, lab tools, beds/fixtures, kitchen equipment, DG/UPS/HVAC, vehicles) with location-wise ownership and depreciation mapping. Build dashboards (uptime, utilisation, AMC due, repair TAT, capex vs opex) and publish monthly MIS. Facilities, Maintenance & Utilities Preventive/breakdown maintenance: electrical, plumbing, DG, UPS, HVAC, fire systems; permit-to-work controls. Utilities: energy/water tracking, diesel consumption, and conservation initiatives. Security, EHS & Compliance Guarding, access control, CCTV, incident logs, emergency response. Statutory compliance: Fire NOC, FSSAI, Shops & Establishments, labour compliances; evacuation drills and EHS training. Administration & Support Services Front office, transport/vehicle pooling, travel & accommodation, stationery/printing, courier, stores. Event/induction logistics, VIP visits, Board/leadership meetings support. Vendors, Contracts & Cost Source, negotiate, and manage AMCs/Rate Contracts/SOWs for housekeeping, catering, security, laundry, maintenance, transport, rentals. SLA/KPI tracking, penalties/credits, cost-saving programs. Projects & Expansion New site readiness (lease, layout, BOQ, fit-outs), mobilisation, and handover with punch-list closure on time and within budget. Governance, Data & Reporting SOPs, checklists, and compliance calendars for each site. Weekly dashboards; monthly MIS on costs, SLAs, incidents, audit scores, improvements; CAPA tracking.

Responsible for ensuring smooth day-to-day administration (80%) while also supporting HR functions (20%). The role covers facilities management, vendor coordination, compliance, horticulture, employee support .

Assist to Project Manager for Monitoring of DC. Raising calls for defect rectification and spare procurement if any. Part of purchasing of Project material from vendor & monitoring receive and dispatch. Over- all-in charge of facility management Placing order for Housekeeping and stationary material for DC, B2B, BBD and 5Ks. Handling of Petty cash management and submitting same to accounts department. Monitoring of Pest control services and reports. Raising MYMCS call for procurement as well as breakdown services. Handling of Licenses, NOC, Lease agreement documents Submission of Electric Bills and rental bills to account departments Submission of NON-PO work orders to accounts department. Report of Second sale details of goods as well as scraps to accounts team

Key Responsibilities: Facility Management: Oversee maintenance, cleaning, and overall functionality of BPO centers across various locations. Ensure that facilities meet all health, safety, and regulatory standards. Coordinate with external vendors for maintenance, repairs, and upgrades as necessary. Space Planning & Optimization: Develop strategies to maximize space utilization and optimize office layouts based on headcount and business growth. Plan and execute office moves, expansions, or renovations in collaboration with the real estate and project teams. Budgeting & Cost Control: Manage the annual facilities budget and control costs associated with facility operations and maintenance. Develop cost-saving initiatives without compromising quality and employee comfort. Vendor & Contract Management: Negotiate contracts and manage relationships with service providers, including security, housekeeping, cafeteria, and technical maintenance. Ensure vendor compliance with service-level agreements and monitor performance regularly. Safety, Security, and Compliance: Develop and enforce health, safety, and security protocols across all facilities. Conduct routine safety audits and ensure emergency preparedness procedures are in place. Ensure compliance with local and national regulations, including fire safety, waste management, and environmental sustainability. Sustainability Initiatives: Lead sustainability efforts by implementing energy-saving measures and waste reduction strategies. Monitor energy usage, water consumption, and overall environmental impact, recommending improvements as needed. Team Leadership: Lead and mentor a team of facility managers and support staff across locations. Provide training and development opportunities, focusing on operational excellence and service quality. Crisis Management: Establish protocols for crisis situations, such as natural disasters, electrical outages, or health crises. Coordinate response efforts, ensuring minimal disruption to operations and the safety of all employees. Stakeholder Communication: Regularly communicate with senior management, providing updates on facility projects, budgets, and compliance matters. Collaborate with internal stakeholders to understand facility needs and address operational challenges proactively. Transport Strategize and oversee employee transportation services to ensure reliability, cost efficiency, and compliance with safety and regulatory standards. Evaluate and implement technology-driven solutions for efficient route management, real-time tracking, and service optimization. Lead contract negotiations and strategic partnerships with transport providers, establishing KPIs and ensuring high service levels. Soft Services Establish high standards for all soft services, including janitorial services, cafeteria management, waste disposal, landscaping, and pest control. Implement performance management systems to monitor vendor compliance, assess service quality, and drive continuous improvement. Conduct periodic reviews of soft services to enhance employee experience and address evolving needs. Hard Services Oversee all critical hard services related to building infrastructure, including electrical systems, HVAC, plumbing, and fire safety. Implement a proactive maintenance strategy for all assets, utilizing predictive maintenance technologies and optimizing asset lifecycle. Ensure full compliance with industry standards, safety protocols, and regulatory requirements for all hard services.