Facilities Manager

Job Title: Manager – Facilities

Position Summary

The Manager – Facilities will oversee the complete upkeep, functionality, and safety of a 120-acre campus, including academic blocks, administrative buildings, classrooms, laboratories, hostels, staff quarters, common areas, and surrounding grounds. The role encompasses housekeeping, maintenance, campus services, and vendor management to ensure a clean, safe, compliant, and well-maintained environment for students, staff, and visitors.​

Key Responsibilities

• Plan, organise, and supervise day-to-day facilities operations across the entire 120-acre campus, covering all buildings, hostels, and external areas.​
• Lead housekeeping operations to maintain high standards of cleanliness and hygiene in classrooms, offices, hostels, toilets, and common areas.​
• Oversee preventive and breakdown maintenance for electrical, plumbing, civil works, HVAC, lifts, and other building systems, using in-house teams and external vendors as required.​
• Monitor campus infrastructure safety, including fire safety systems, emergency exits, signage, and statutory compliance for facilities and equipment.​
• Manage grounds, landscaping, internal roads, parking areas, and outdoor lighting to ensure a safe and pleasant campus environment.​
• Select, supervise, and evaluate facilities staff and outsourced service providers; manage contracts, service-level agreements (SLAs), and cost control.​
• Develop and implement preventive maintenance schedules, checklists, and standard operating procedures for all key assets and systems.​
• Track and respond to facilities-related complaints and requests from academic departments, hostels, and administrative offices through a structured ticketing/log system.​
• Maintain accurate records of maintenance activities, assets, warranties, utilities, statutory inspections, and compliance documentation.​
• Prepare periodic MIS reports on facilities performance, major issues, risk areas, and improvement plans for review by the Director Administration.​

Qualifications and Experience

• Graduate degree in any discipline; a degree/diploma in Facility Management, Civil/Mechanical/Electrical Engineering, or a related field is preferred.​
• 7–10 years of experience in facilities/estate management, building maintenance, or campus operations, preferably in an educational institution, hospital, corporate park, or large multi-building site.​
• Proven experience managing both housekeeping and technical maintenance teams (in-house and/or outsourced) across large campuses or multi-site operations.​
• Working knowledge of building services (electrical, plumbing, HVAC, fire safety systems, lifts) and relevant safety and statutory norms.​

Skills and Competencies

• Strong leadership and team management skills with the ability to handle a diverse workforce and vendors.​
• Excellent planning, coordination, and follow-up abilities; comfortable managing multiple priorities across a large campus.​
• Problem-solving orientation with the ability to act quickly during breakdowns, safety incidents, or emergencies.​
• Good communication skills and proficiency in MS Office or similar tools for reports, budgeting inputs, logs, and documentation.​

Reporting and Employment Terms

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