Export Documentation Executive

Job Purpose: To ensure timely, accurate, and compliant preparation of all export shipping and commercial documents, coordination with logistics, CHA, and customers to enable smooth export operations and on-time shipments. Key Responsibilities: 1. Documentation Prepare pre-shipment and post-shipment export documents including: Invoice, Packing List, Delivery Challan Shipping Bill, Bill of Lading / Air Waybill Certificate of Origin, Inspection Certificate, and any customer-specific documents Coordinate with bank for document submission under EPC. Maintain export documentation files and record for audit and compliance. 2. Coordination & Communication Coordinate with CHA (Custom House Agent), Freight Forwarders, and Transporters for smooth shipment execution. Communicate with production and dispatch teams for shipment readiness and container stuffing schedule. Liaise with customers / overseas buyers for shipment schedules / EDI and document approval. Update management and customer regarding dispatch and document status. 3. Compliance & Systems Ensure compliance with DGFT, Customs, RBI, and other statutory requirements. Handle online systems such as ICEGATE, DGFT portal, and Export Invoice System (if applicable). Support in applying and tracking export incentives such as RoDTEP / RoSCTL. Maintain HS Code database and monitor export documentation accuracy. 4. Reporting & MIS Prepare shipment tracking reports, pending documents, and LC status reports. Update export sales data and coordinate with finance for realization of export proceeds. 5. Key Skills Required: Strong knowledge of export documentation, customs clearance, and shipping procedures. Proficiency in MS Office, ERP systems, and email correspondence. Good written and verbal communication skills (English). Attention to detail and adherence to deadlines. 6. Qualification & Experience: Graduate / Post Graduate in Commerce, International Trade, or related field. 2–5 years of experience in export documentation and logistics. Familiarity with DGFT / Customs / Banking procedures preferred.