Export Documentation Executive

Job Title:

Export Documentation & Operations Executive

Department:

Export / Operations

Location:

Vaishali, ghaziabad

Experience Required:

2–5 years (Freight Forwarding / Logistics mandatory)

Role Overview

The Export Documentation & Operations Executive will manage end-to-end export processes including documentation, coordination with shipping lines / airlines, customs brokers, and ensuring compliance with international trade regulations. This role requires strong attention to detail and the ability to manage multiple shipments simultaneously.

Key Responsibilities

· Export Documentation

· Prepare, verify, and process export documents such as Invoice, Packing List, BL / AWB, COO, SLI, and Shipping Instructions.

· Ensure accurate documentation as per LC terms, customs requirements, and buyer country regulations.

· Track and follow up on documents with shipping lines / CHA / transporters.

· Export Operations

· Coordinate with transporters, warehouse team, customs brokers, shipping lines & airlines for scheduling.

· Arrange booking with shipping lines / airlines / consolidators based on client requirements.

· Monitor shipment execution from pick-up to loading and final dispatch.

· Follow up with customs and ensure timely clearance of cargo.

· Customer Relations & Coordination

· Update clients regularly regarding shipment status.

· Communicate professionally with overseas agents and internal departments.

· Resolve any operational issues related to export shipments.

· Compliance & Records

· Maintain shipment files and document records in the system.

· Ensure compliance with INCOTERMS, Export policy, and documentation standards.

· Assist in preparing export MIS / reports for management.

Skills & Competencies Required

· Strong knowledge of export documentation and shipping procedures.

· Familiarity with freight forwarding operations and customs processes.

· Proficient in MS Office & email communication.

· Good coordination, communication, and time-management skills.

· Ability to work under pressure and meet deadlines.

Education

• Bachelor’s degree preferred (BBA / B.Com / Supply Chain / International Business).

Salary

Commensurate with experience and industry standards.

How to Apply

Interested candidates may send their resume to:

[email protected]

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance

Work Location: In person