Executive - Purchase

Company Brief

“House of Shipping provides business consultancy and advisory services for Shipping & Logistics companies. House of Shipping's commitment to their customers begins with developing an understanding of their business fundamentals.

Executive - Purchaser.

Mumbai.

Job purpose

The Purchaser supports the Technical Department by handling day-to-day procurement operations in alignment with the company’s policies and procedures. The role is responsible for sourcing, processing, and coordinating orders for vessel spares, services, and supplies while ensuring timely delivery, cost-effectiveness, and full compliance with the Company’s Management System. This position acts as a liaison between technical superintendents, suppliers, and internal departments.

Main tasks and responsibilities

Procurement Execution

• Process purchase requisitions into purchase orders accurately and promptly.
• Maintain and update the computerized purchasing system to reflect the most current status of orders.
• Ensure proper vendor selection based on cost, lead time, quality, and contract terms.

Documentation and Compliance

• Maintain the Technical Department's purchasing filing system, both electronic and physical.
• Ensure all procurement activities adhere to the Technical Department Manual and Safety Management System.
• Contribute to the continual improvement and standardization of procurement procedures.

Communication and Coordination

• Immediately escalate any procurement-related issues, such as delays or price discrepancies, to the relevant Technical Superintendent.
• Liaise with vendors and forwarders to track and expedite deliveries.
• Coordinate with finance for invoice verifications and payment issues.

Inventory and Order Management

• Monitor delivery timelines and ensure that deliveries are matched to vessel schedules.
• Follow up on backorders and ensure closures are recorded in the system.
• Maintain vendor performance data for future evaluation.

Continuous Improvement

• Provide feedback to improve procurement cycle time, cost effectiveness, and supplier quality.
• Participate in internal audits and implement corrective actions related to procurement gaps.

Education and Experience requirements

•Bachelor's degree in Logistics, Business, Supply Chain, or Marine Engineering

•2–4 years of purchasing or logistics experience, preferably in marine, technical procurement, or supply chain roles.

•Familiarity with shipboard systems and parts, including deck, engine, electrical, safety, and consumables.

•Knowledge of sourcing from global suppliers, preferably with exposure to marine logistics and import/export processes.

•Experience with ERP-based procurement platforms.

•Strong documentation and coordination capabilities.

•Marine Procurement Expertise: Deep understanding of ship spare parts, stores, and technical service sourcing.

Language requirements

English – Fluent (required)

Competencies and skills

• Marine Parts and Service Knowledge: Understands basic vessel systems and procurement needs (e.g., engine spares, electricals).
• ERP Procurement Management: Skilled in entering, tracking, and updating orders through procurement software.
• Vendor Management: Engages vendors for quotes, delivery timelines, and quality standards.
• Procurement Documentation: Maintains complete, accurate procurement records for audit and compliance.
• Problem Solving: Proactively resolves delays, quality issues, and backorders with suppliers.
• Compliance and Policy Adherence: Fully aware of and works within the framework of the procurement manual.