Executive Assistant

Job Description

Work Level : Individual Core : Communication Skills, Organized, Keep Deadlines, Problem Solving, Effective Networking, Disciplined Leadership : Building Work Relationships, Conflict Management, Responsive, Team Alignment Industry Type : IT Services & Consulting Function : Administration - Other Key Skills : Analytical Skill,Data Management,Administrative Assistant Education : Graduate Note: This is a requirement for one of the Workassist Hiring Partner Roles and Responsibilities: To provide high-level administrative support to senior executives, helping them manage their time and workload effectively. This includes handling scheduling, travel arrangements, communications, and document preparation, as well as acting as a liaison with internal and external stakeholders. The role requires professionalism, discretion, and strong organizational skills to ensure the executive's operations run smoothly. Responsibilities: Executive Support: Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements. Act as a gatekeeper for direct access to the CEO’s time and office. Prepare and edit correspondence, communications, presentations, and other documents. Take minutes and notes during executive meetings, ensuring follow-ups are documented and executed. Communication and Coordination: Liaise with internal departments, board members, partners, and external stakeholders. Ensure timely and effective communication between the CEO and internal/external contacts. Draft and proofread emails, reports, and other business communications Project Management: Assist in the planning and execution of special projects and initiatives. Track deadlines, monitor progress, and report on project outcomes. Conduct research and compile data as needed for decision-making. Administrative Oversight: Maintain filing systems, both electronic and physical. Manage expense reports, reimbursements, and other administrative documentation. Coordinate logistics for meetings, events, and speaking engagements. Qualifications: Bachelor’s degree in Business Administration, Communications, or related field (preferred). 3+ years of experience supporting C-level executives. Exceptional organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools. High level of discretion, integrity, and professionalism. Ability to work independently and handle multiple tasks under tight deadlines. Preferred Attributes: Strong interpersonal skills and a proactive mindset. Mature, composed, and emotionally intelligent—able to handle sensitive information and high-pressure situations with discretion and calm. Flexible and adaptable to changing priorities. Demonstrated problem-solving and critical thinking ability. Experience in a fast-paced, high-growth environment. Company Description Workassist is an online recruitment and employment solution platform based in Lucknow, India. We provide relevant profiles to employers and connect job seekers with the best opportunities across various industries. With a network of over 10,000+ recruiters, we help employers recruit talented individuals from sectors such as Banking & Finance, Consulting, Sales & Marketing, HR, IT, Operations, and Legal. We have adapted to the new normal and strive to provide a seamless job search experience for job seekers worldwide. Our goal is to enhance the job seeking experience by leveraging technology and matching job seekers with the right employers. For a seamless job search experience, visit our website: https://bit.ly/3QBfBU2 (Note: There are many more opportunities apart from this on the portal. Depending on the skills, you can apply for them as well). So, if you are ready for a new challenge, a great work environment, and an opportunity to take your career to the next level, don't hesitate to apply today. We are waiting for you! Show more Show less