Executive Assistant

Job Description

Executive Assistant Location: Gurgaon, New Delhi Type of Contract: Permanent, Full Time Start Date: ASAP Salary: Competitive Job Purpose To provide executive support to the COO’s office. Key Responsibilities Maintain complex diary management of the COO, arranging appointments and meetings as appropriate Make necessary travel and accommodation arrangements Arrange and prepare papers and materials required for meetings or make presentations Preparing and formatting reports or presentations to the required specification Reply to requests for information Maintain a central repository of documentation Update and maintain branded and formatted templates for e.g. policies, presentations, reporting Arrange a variety of regular meetings and where necessary take notes, ensuring that matters arising from meetings are dealt with by the appropriate people within agreed timescales Provide relevant data where requested in collaboration with the Finance and Compliance/Ops/Other Departments Provide administrative support for project management groups within the various committees constituted Ensure monthly expense claims for the COO are submitted according to agreed timescales Draft internal communications and correspondence on behalf of the COO Communicate with stakeholders as requested and follow up any resulting actions Support in the organisation and planning of any special events Organise workload and prioritise on a daily basis using own initiative and knowledge of the work with minimum supervision Undertake project/research work as required Liaising with UoS and external stakeholder boards Maintain a high degree of confidentiality Attend events occasionally Comply with all policies procedures especially in relation to child safeguarding Attend training events as necessary and take responsibility for own personal development Person Specifications Statutory requirements Eligibility to live and work in India Qualifications Educated to degree level Postgraduate degree in Marketing, Business or HR- related subject Experience and knowledge Experience of working in an office environment and managing a complex and changing workload Familiar and competent with MS Office programmes such as Excel, Powerpoint and Word A track record of meeting deadlines when under pressure Experience of carrying out research and reporting on outcomes of research Experience of taking accurate notes Previous EA experience Experience of providing PA support Experience of diary management across a busy team Experience of leading projects Skills and abilities Excellent verbal and written communication skills Excellent interpersonal skills with the ability to engage with a diverse range of stakeholders Able to build relationships and work across teams Able to work collaboratively and on own initiative Able to prioritise and respond effectively to new challenges at short notice A proven ability to produce high quality presentations Personal qualities Discreet and able to maintain confidentiality Has a highly organised approach to work A positive, ‘can-do’ approach to work Goal-oriented and a ‘starter-finisher’ Committed to producing the work of the highest standard Curious and ambitious with the ability to challenge and offer ideas Resilience and tenacity This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision. Oxford International is committed to safeguarding and promoting the welfare of children. Recruitment checks, including checks with past employees, are undertaken in accordance with our Recruitment and Selection policy. Oxford International is an equal opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. Show more Show less