Executive Assistant to Managing Director

Post Title - Executive Business Assistant to the Director

Location: Mumbai

Reports to: Director

Experience Required: 4+ Years

Key Responsibilities

Executive Support

● Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.

● Act as a gatekeeper: prioritize emails, calls, and customer interactions.

● Prepare and organize materials for internal and external meetings, including agendas, presentations, reports, and minutes.

● Handle confidential and sensitive information with the highest level of discretion.

Operational & Strategic Support

● Assist in tracking KPIs, business metrics, and strategic initiatives.

● Compile data, draft reports, presentations, and business proposals as required.

● Serve as a communication bridge between the Director and internal teams or external partners.

Communication & Coordination

● Draft professional correspondence, memos, and emails on behalf of the Director.

● Ensure clear and timely communication with internal teams and clients.

● Coordinate logistics for executive-level meetings, board meetings, and special events.

Administrative Management

● Maintain well-organized digital and physical filing systems.

● Ensure all documentation is up-to-date, properly stored, and easily accessible.

●Perform general administrative tasks as needed to support the Director and leadership team.

Qualifications

● Bachelor's degree in Business Administration, Communications, or a related field.

● Minimum of 3+ years’ experience supporting senior leadership in a fast-paced environment.

● Exceptional written and verbal communication skills.

● Excellent organizational, time management, and multitasking abilities.

● Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., Zoom, Slack, Trello).

● High degree of confidentiality, discretion, and professionalism.

● Strong problem-solving skills with a proactive and anticipatory mindset.

● Comfortable working in both strategic and administrative capacities.

● Experience in a startup or high-growth business environment is a plus.

● Executive presence and the ability to interact with stakeholders at all levels.

Working Conditions

● May occasionally require extended hours or travel, depending on business needs.

● Hybrid or remote work arrangements may be considered, subject to location and company policy.