Executive Assistant to Director

💼 Job Title: Executive Assistant to Director📍

Location:

Gurgaon, Haryana💰

Salary Range:

₹20,000 – ₹40,000 per month🏢

Industry:

Jewellery🕒

Experience:

Prior experience in a jewellery company is mandatory🧠 About the RoleWe are looking for a proactive and highly organized

Executive Assistant

to support our Director in Gurgaon. The ideal candidate will have prior experience in the jewellery industry and a strong command of administrative coordination, internal communication, and scheduling. This role requires discretion, attention to detail, and the ability to manage multiple priorities efficiently.🔧 Key Responsibilities

• Manage and organize the Director’s calendar using Google Calendar, including scheduling, rescheduling, and coordinating meetings
• Provide high-level administrative support, including handling appointments, travel plans, and confidential correspondence
• Draft, edit, and format communications, letters, and presentations
• Prepare and organize documents for meetings, presentations, and reports
• Ensure timely follow-up on action items and maintain a structured task list
• Maintain a digital and physical filing system for easy document retrieval
• Screen and prioritize emails, calls, and meeting requests
• Act as the primary point of contact between the Director and internal/external stakeholders
• Prepare agendas, take meeting minutes, and track follow-up actions
• Coordinate and facilitate meetings, conference calls, and virtual appointments
• Monitor and manage Facility Management System (FMS) tasks and updates for the Director
  

✅ Preferred Candidate Profile

• Candidates with prior experience working in a jewellery company
• Proven experience in managing internal communication and scheduling for senior leadership
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail)
• Strong organizational and multitasking skills
• Excellent verbal and written communication
• Discretion and confidentiality in handling sensitive information
• Familiarity with office management tools and systems
  

🌟 What We Offer

• A collaborative and respectful work environment
• Opportunity to work closely with leadership in a reputed jewellery firm
• Exposure to strategic decision-making and high-level operations
  

Skills: verbal communication,travel logistics management,administrative assistance,problem-solving,google workspace proficiency,confidential document handling,time management,presentations,travel,written communication,train,confidential documents,confidentiality management,problem solving,flight,expense report processing,expense management,administrative,communication skills,ms office proficiency,email and call management,event coordination,google workspace,google calendar,internal communication,discretion,attention to detail,travel logistics,executive support,confidentiality,availability,administrative coordination,communication,scheduling,travel coordination,travel arrangements,organizational skills,multitasking,ticket booking,presentation preparation,ms office