Executive Assistant to Director

About the Role:

We are looking for a smart, highly organized, and proactive Executive Assistant to support our Director. This is a dynamic and pivotal role requiring strong communication, technical proficiency, attention to detail, and the ability to manage multiple priorities seamlessly. You will act as a strategic partner, ensuring smooth daily operations and enabling high-level decision-making with accurate reporting and analysis.

Key Responsibilities:

-Provide high-level administrative support to the Director in day-to-day tasks, operations, and strategic planning.

-Prepare detailed and error-free weekly, monthly, quarterly, and annual reports.

-Handle email communications, scheduling, calendar management, and meeting coordination efficiently.

-Maintain confidential documents, agreements, records, and presentations in a systematic manner.

-Create and manage dashboards and trackers for performance monitoring and project updates.

-Assist in data analysis, research, and preparing presentations (MS PowerPoint, Excel).

-Track and follow up on tasks, deadlines, and project status with internal departments.

-Support in budget preparation, basic accounting reviews, and financial reporting.

-Coordinate with vendors, clients, and stakeholders as per the Director’s instructions.

-Take minutes of meetings and circulate actionable points with timelines.

Must-Have Skillset:

-Excellent verbal and written communication skills.

-Strong command over MS Excel, PowerPoint, Word, and Google Workspace tools.

-Multitasking abilities with excellent organizational and time-management skills.

-Detail-oriented with the ability to manage high volumes of data.

-Proficient in creating reports, dashboards, and performance trackers.

-Good knowledge of accounting and financial terms and basic calculations.

-Quick learner with a proactive, “can-do” attitude.

-Ability to work under pressure and handle confidential information with integrity.

-Sound judgment and problem-solving capabilities.

-Professional demeanor and ability to represent the Director in communications.

Preferred Qualifications:

-Bachelor’s or Master’s degree in Business Administration, Commerce, or related fields.

-3–6 years of proven experience in a similar Executive Assistant role.

-Familiarity with CRM tools, ERP systems, or business reporting software is a plus.

Why Join Us?

-Opportunity to work closely with top-level management.

-Dynamic work culture with room for growth and skill development.

-Competitive compensation and supportive team environment.

How to Apply:

Send your resume and a brief cover letter to jyotithakur@sonisapphire.in or hr@sonisapphire.in /call us at 7669331692 with the subject line: Application for Executive Assistant Position.

Job Type: Full-time

Pay: ₹15,931.92 - ₹25,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift

Work Location: In person