Executive Assistant to Director

Job Title: Executive Assistant (Female)

Location: Gurgaon, Haryana
Gender Preference: Female candidates preferred
Salary Range: ₹20,000 – ₹40,000 per month
Industry: Jewellery
Experience: Prior experience in a jewellery company is mandatory

About the Role

We are looking for a proactive and highly organized Executive Assistant to support our Director in Gurgaon. The ideal candidate will have prior experience in the jewellery industry and a strong command of administrative coordination, internal communication, and scheduling. This role requires discretion, attention to detail, and the ability to manage multiple priorities efficiently.

Key Responsibilities

• Manage and organize the Director’s calendar using Google Calendar, including scheduling, rescheduling, and coordinating meetings
• Provide high-level administrative support, including handling appointments, travel plans, and confidential correspondence
• Draft, edit, and format communications, letters, and presentations
• Prepare and organize documents for meetings, presentations, and reports
• Ensure timely follow-up on action items and maintain a structured task list
• Maintain a digital and physical filing system for easy document retrieval
• Screen and prioritize emails, calls, and meeting requests
• Act as the primary point of contact between the Director and internal/external stakeholders
• Prepare agendas, take meeting minutes, and track follow-up actions
• Coordinate and facilitate meetings, conference calls, and virtual appointments
• Monitor and manage Facility Management System (FMS) tasks and updates for the Director

Preferred Candidate Profile

• Female candidates with prior experience working in a jewellery company
• Proven experience in managing internal communication and scheduling for senior leadership
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail)
• Strong organizational and multitasking skills
• Excellent verbal and written communication
• Discretion and confidentiality in handling sensitive information
• Familiarity with office management tools and systems

What We Offer

• A collaborative and respectful work environment
• Opportunity to work closely with leadership in a reputed jewellery firm
• Exposure to strategic decision-making and high-level operations

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹40,000.00 per month

Schedule:

• Day shift

Application Question(s):

• What is your current and expected CTC?
• Are you comfortable with the job location of Gurgaon, Haryana?
• Do you have prior experience working in a jewellery company?
• How many years of experience do you have as a core Executive/Personal Assistant?
• Do you have working knowledge if Calendar management, travel arrangements and meeting coordination?

Work Location: In person