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Executive Assistant to Director

0 years

2 - 4 Lacs

Posted:23 hours ago| Platform: GlassDoor logo

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Work Mode

On-site

Job Type

Full Time

Job Description

Job Title: Executive Assistant (Female)

Location: Gurgaon, Haryana
Gender Preference: Female candidates preferred
Salary Range: ₹20,000 – ₹40,000 per month
Industry: Jewellery
Experience: Prior experience in a jewellery company is mandatory

About the Role

We are looking for a proactive and highly organized Executive Assistant to support our Director in Gurgaon. The ideal candidate will have prior experience in the jewellery industry and a strong command of administrative coordination, internal communication, and scheduling. This role requires discretion, attention to detail, and the ability to manage multiple priorities efficiently.

Key Responsibilities

  • Manage and organize the Director’s calendar using Google Calendar, including scheduling, rescheduling, and coordinating meetings
  • Provide high-level administrative support, including handling appointments, travel plans, and confidential correspondence
  • Draft, edit, and format communications, letters, and presentations
  • Prepare and organize documents for meetings, presentations, and reports
  • Ensure timely follow-up on action items and maintain a structured task list
  • Maintain a digital and physical filing system for easy document retrieval
  • Screen and prioritize emails, calls, and meeting requests
  • Act as the primary point of contact between the Director and internal/external stakeholders
  • Prepare agendas, take meeting minutes, and track follow-up actions
  • Coordinate and facilitate meetings, conference calls, and virtual appointments
  • Monitor and manage Facility Management System (FMS) tasks and updates for the Director

Preferred Candidate Profile

  • Female candidates with prior experience working in a jewellery company
  • Proven experience in managing internal communication and scheduling for senior leadership
  • Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail)
  • Strong organizational and multitasking skills
  • Excellent verbal and written communication
  • Discretion and confidentiality in handling sensitive information
  • Familiarity with office management tools and systems

What We Offer

  • A collaborative and respectful work environment
  • Opportunity to work closely with leadership in a reputed jewellery firm
  • Exposure to strategic decision-making and high-level operations

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹40,000.00 per month

Schedule:

  • Day shift

Application Question(s):

  • What is your current and expected CTC?
  • Are you comfortable with the job location of Gurgaon, Haryana?
  • Do you have prior experience working in a jewellery company?
  • How many years of experience do you have as a core Executive/Personal Assistant?
  • Do you have working knowledge if Calendar management, travel arrangements and meeting coordination?

Work Location: In person

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