Executive Assistant to Director

Job Summary:

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant (EA) to provide high-level administrative support to the Director. The EA will act as a trusted partner, ensuring smooth day-to-day operations, managing schedules, facilitating communication, and handling confidential matters with utmost professionalism.

Key Responsibilities:

• Provide comprehensive administrative support to the Director, including calendar management, meeting scheduling, and travel coordination.
• Draft, review, and edit correspondence, reports, memos, presentations, and other documents as required.
• Maintain discretion and confidentiality in handling sensitive and private information.
• Serve as a liaison between the Director and internal teams, clients, and external stakeholders.
• Manage and prioritize incoming emails, calls, and meeting requests to ensure timely responses and appropriate follow-up.
• Organize and oversee the logistics of meetings, conferences, and events, including venue booking, materials preparation, and catering arrangements.
• Maintain and update files, records, and documentation to ensure they are well-organized and easily accessible.
• Track project progress, assist in meeting deadlines, and ensure follow-through on action items.
• Prepare detailed meeting agendas, take clear and accurate minutes, and follow up on agreed tasks or decisions.
• Provide personal assistance to the Director as required, including personal errands, travel bookings, or coordination of household matters.
• Collaborate with other administrative and executive support staff to create a seamless support structure.

Job Types: Full-time, Permanent

Pay: From ₹650,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift
• Fixed shift

Experience:

• Executive Assistant/ Personal Assitant: 5 years (Preferred)

Work Location: In person