Executive Assistant to Director

Executive Assistant to Director

Location: Jaipur

Work Schedule: 6 Days a Week

About the Role

We are looking for a highly presentable and dynamic Executive Assistant to support the Directors in administrative, operational, and strategic tasks. This role requires exceptional communication skills, organisational efficiency, and discretion in handling confidential matters.

Key Responsibilities

Executive Support:

• Manage the Director's calendar, meetings, and travel arrangements
• Handle emails, correspondence, and confidential documents
• Prepare reports, presentations, and meeting notes
• Track action items and follow up on key deliverables

Operational & Administrative Tasks:

• Oversee office management, coordination with departments, and vendor relations
• Process bills and expenses, and liaise with accounts
• Arrange domestic/international travel, including visa and accommodation bookings
• Manage documentation and data records

Task & Project Management:

• Assist in executing strategic initiatives led by the director
• Collaborate with internal teams and external partners for timely project completion
• Manage onboarding at multibrand outlets (online & offline) by coordinating line sheets, providing necessary data, and ensuring all documentation is in place
• Coordinate and support brand shoots, campaigns, and events
• Create and maintain reports/MIS as required
• Oversee and support the hiring process from drafting job descriptions and shortlisting candidates to coordinating interviews and onboarding new hires

Personal Assistance & Event Coordination:

• Manage personal appointments, schedules, and related responsibilities
• Coordinate and oversee corporate events, business dinners, and brand engagements

Who Should Apply?

• Experience: Minimum 2 years in an Executive Assistant role
• Education: Graduate/MBA preferred

Skills Required:

• Excellent communication & interpersonal skills
• Strong MS Office proficiency (Excel essential)
• Time management & multitasking abilities
• Process-driven mindset & discretion in handling sensitive information