Executive Assistant to Director

Job Title: Executive Assistant – C-Suite (CEO / MD / CXO)Department: Executive Office / Corporate Services Reports To: CEO / Managing Director

Job Summary:

The Executive Assistant (EA) to the C-Suite provides high-level administrative, operational, and strategic support to senior leadership. The role requires exceptional organizational skills, discretion, professionalism, and the ability to handle confidential information. The EA acts as a trusted liaison between top management, internal teams, and external stakeholders, ensuring smooth execution of business priorities and daily operations.

Key Responsibilities: Executive Support:

• Manage and maintain the executive’s calendar, schedule appointments, and coordinate internal/external meetings.
• Handle travel arrangements, itineraries, visas, accommodations, and expense reimbursements.
• Draft, review, and manage correspondence, presentations, and reports on behalf of the executive.
• Ensure timely preparation of documents and materials for meetings and business reviews.
• Track key projects, deadlines, and deliverables to ensure timely follow-up and completion.
• Maintain confidentiality and handle sensitive information with discretion.

Communication & Coordination:

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Coordinate with senior leaders, department heads, and partners to ensure alignment on priorities.
• Screen and prioritize calls, emails, and requests, ensuring effective communication flow.
• Facilitate information sharing and assist in executive decision-making by providing background briefs and analysis.

Operational & Strategic Support:

• Support business reviews, board meetings, and leadership presentations.
• Prepare minutes, track action items, and follow up with stakeholders for updates.
• Assist with special projects, research, and business reports as directed by the C-suite.
• Coordinate with HR, Admin, and Finance for executive-level logistics and compliance.
• Manage event coordination for leadership meetings, offsites, and conferences.

Qualifications & Experience:

• Bachelor’s degree required; MBA or equivalent preferred.
• 7–12 years of experience as an Executive Assistant or Senior Administrative Professional supporting C-level executives.
• Experience in a corporate or multi-location business environment preferred.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Office (Excel, PowerPoint, Outlook) and business tools (Teams, Zoom, ERP/CRM systems).
• High degree of professionalism, discretion, and integrity.

Key Skills & Competencies:

• Time & Priority Management
• Confidentiality & Discretion
• Communication & Interpersonal Skills
• Stakeholder Coordination
• Business Acumen
• Problem Solving & Decision Support
• Presentation & Reporting Skills
• Adaptability & Proactiveness

Job Types: Full-time, Permanent

Pay: ₹50,000.00 - ₹80,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person