Executive Assistant to Director

Job Title: Executive Assistant to Director ( Travelling Included)
Experience: 2–3 Years
Location: Kalyan
Employment Type: Full-Time
Salary: 20K - 25K

Role Overview:

The Executive Assistant to Director will work closely with the Director on strategic and operational activities. This role requires strong communication, coordination, and follow-up skills to ensure smooth execution of institutional and client engagement activities for skill development and staffing projects. Ideal candidate should also be willing to travel as required.

Key Responsibilities:

• Assist Director in day-to-day operations, planning, and execution of staffing & apprenticeship projects.
• Coordinate with clients, government bodies, training partners, and internal teams for seamless implementation of NAPS / NATS / WILP programs.
• Prepare & maintain MIS reports, presentations, proposals, MoUs, and other documents as required.
• Attend client meetings, review discussions, proposal presentations and take clear minutes with action tracking.
• Conduct research, gather data, and support the Director in decision-making and process improvements.
• Follow up on key tasks, timelines, and project deliverables with internal & external stakeholders.
• Ensure professional communication & relationship management on behalf of the Director.
• Manage scheduling, travel arrangements, and meetings calendar.
• Ready to visit onsite to client locations.
• Conduct in-depth research on industry-related topics or specific areas assigned by the Director or senior management to support strategic initiatives and decision-making.
• Ensure timely submission of compliance documents, agreements, and reports required under NAPS / NATS / Apprenticeship guidelines and other regulatory frameworks
• Support the Director in tracking project milestones, deliverables, and KPIs for ongoing programs; prepare summary dashboards for management review
• Regularly engage with industry partners, government officials, and training institutions to ensure smooth execution and address any escalations proactively
• Assist in drafting and updating Standard Operating Procedures (SOPs) and best practices for staffing and apprenticeship processes.
• Handle sensitive information, contracts, and correspondence with utmost confidentiality and professionalism

Skills & Qualifications:

• Strong communication skills (English & Hindi must; regional language is an advantage)
• Good command on email writing, drafting letters, and documentation
• Proficiency in MS Office (Excel, PowerPoint, Word)
• Ability to coordinate across multiple teams and manage timelines.
• Strong sense of ownership, confidentiality, and professionalism.
• Familiarity with the latest tech and AI tools in the industry, should have good technical knowledge.
• Knowledge of NAPS / NATS / WILP programs (preferred but not mandatory if willing to learn)

Education:

• Graduate or Postgraduate in any discipline
• Specialization in HR / Business / Administration will be an added advantage

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Food provided

Work Location: In person