Executive Assistant to Director

• About the Role
• We are seeking a high-caliber Executive Assistant (EA) to work directly with the Director across healthcare infrastructure, hospital consulting, and large-scale events. This role goes far beyond scheduling and admin. It is for someone who is ambitious, hyper-focused, and hungry for growth — someone who sees the EA role as a launchpad to become a Chief of Staff, Business Head, or even future CEO/Partner.

Key Responsibilities

1. Strategic & Business Support

● Prepare briefing notes, competitor scans, and market intelligence ahead of meetings.

● Track progress of major projects (hospitals, medical colleges, H.O.CON sponsorships) and ensure deadlines are met.

● Consolidate updates from internal teams into daily/weekly actionable reports.

2. Calendar & Priority Management

● Own the Director’s calendar, travel, and meeting pipeline.

● Ensure every hour is aligned with high-value outcomes.

● Coordinate strategic connects with hospital owners, trustees, sponsors, and ministers.

3. Execution & Coordination

● Act as a shadow project manager — following up, driving deadlines, and escalating delays.

● Ensure speed of execution across ventures and projects.

4. Travel & Representation

● Accompany the Director on national and international travel for meetings, events, and projects.

● Independently represent the Director in select meetings and site visits when required.

● Manage complete travel logistics (visas, tickets, hotels, itineraries).

5. Communication & Brand Support

● Draft/review emails, proposals, presentations, and LinkedIn content.

● Work with PR, design, and event agencies to ensure a consistent, premium brand image.

● Support the Director’s LinkedIn/networking growth.

6. Operational Efficiency

● Manage contracts, MoUs, and key documentation.

● Maintain a knowledge base of clients, partners, and opportunities.

● Create SOPs for recurring tasks. Attitude & Mindset – What We Expect This is not a routine “assistant” role. It is a career accelerator. We expect a candidate with:

● Self-motivation & Initiative – Doesn’t wait for instructions; anticipates needs, acts proactively, and brings solutions before problems surface.

● Beyond 9-to-7 Mindset – Ready to work late nights, weekends, or across time zones when deadlines demand. Sees it as part of the responsibility, not an exception.

● Aggressiveness & Hunger – Obsessed with professional growth. Wants to prove herself, take ownership, and build a career trajectory toward leadership.

● Career Hyper-focus – Prioritizes career success over work-life balance; thrives in high-pressure, high-growth environments.

● Passion for the Role – Loves the challenge of being the right hand to the Director, thriving in an environment where every day brings new learning.

● Long-term Vision – Aspires to grow into Chief of Staff, Business Head, or even CEO/Partner role in the company.

If you are looking for a standard 9-to-7 job, this is not the role. If you are ambitious, resilient, and want to fast-track your career while working directly with top leadership, this is where you belong.

Key Skills & Attributes

● Exceptional organization, communication, and multitasking.

● Fluent in English, Gujarati, Hindi; excellent business writing.

● Tech-savvy – MS Office, Google Workspace, LinkedIn, Zoho/CRM tools.

● Travel-ready and adaptable to changing schedules.

● Discretion, loyalty, and absolute professionalism.

Performance KPIs

● % of Director’s time freed for strategic work.

● On-time delivery of projects/events.

● LinkedIn/networking growth metrics.

● Quality of meeting briefs and reporting.

● Seamless handling of national/international travel.

● Stakeholder satisfaction.

Growth Path

● Opportunity to evolve into Chief of Staff, managing larger teams and strategic initiatives.

● Exposure to high-value hospital projects, government collaborations, and international events.

● Clear path to C-suite leadership or partnership for the right candidate.