Executive Assistant to Director

Job purpose

We are looking for a proactive and highly organized Executive Assistant to support our Director. The ideal candidate should not only manage administrative and scheduling tasks but also possess strong analytical capabilities, business acumen, and data interpretation skills. This role will directly contribute to the Director’s business planning, presentations, and strategic decision-making processes.

Roles and responsibilities

1. Executive Productivity & Follow-Up Management

· Attend internal and external meetings to capture key decisions, actions, and deadlines.

· Drive timely follow-ups and task closures across multiple departments.

· Maintain a dynamic task board (Asana, Notion, Trello) to track Director’s ongoing priorities.

2. Dashboards & Decision Support

· Build and maintain operational and performance dashboards (Power BI, Google Data Studio, etc.).

· Support in interpreting business trends across sales, service, and marketing.

· Prepare actionable weekly reports to inform decision-making.

3. Agile & Process Enablement

· Work with Director to implement Agile practices across teams.

· Champion daily/weekly stand-ups, retrospectives, OKRs, and continuous improvement.

· Gradually take ownership of Agile rituals, tools, and team engagement.

4. Digital & Analytical Support

· Collaborate with IT/digital teams for automation and system integrations.

· Assist with data extraction, transformation, and analysis using tools like Excel, Python, or SQL.

· Explore AI use cases (e.g., prompt-based tools like ChatGPT, dashboards with APIs).

Desired Skills:

· Bachelor’s degree in Business Administration, Economics, or related field; MBA is a plus.

· 2–5 years of experience in fast-paced startups, consulting, project coordination, or similar roles.

· Excellent verbal and written communication in English and Hindi.

· Proven experience in note-taking, task tracking, and follow-through.

· Familiar with tools like Notion, Slack, Asana, Google Workspace, Power BI, etc.

· Bonus: Python, SQL, or experience working with analytics dashboards.

· Bonus: Exposure to Agile, Scrum, or OKR frameworks.

· Experience working closely with senior leadership is preferred.

Career Trajectory:

· 0–6 months: EA to Director - manage daily execution, meetings, and dashboards.

· 6–18 months: Chief of Staff/Agile Facilitator- lead rituals, track KPIs, improve team velocity.

· 18+ months: Lead Agilista- drive Agile transformation across functions.

Job Type: Full-time

Pay: ₹1,000,000.00 - ₹1,400,000.00 per year

Benefits:

• Cell phone reimbursement
• Health insurance
• Leave encashment
• Provident Fund

Application Question(s):

• Do you experience of Amazon & Flipkart seller accounts ?
• Do you experience in Order & Claim Management ?
• Do you have experience in FBA Shipment & Inventory Management ?

Work Location: In person