Executive Assistant to COO

Strategic & Operational Support

• Project Coordination: Track progress of operational initiatives, follow up on deliverables, and ensure deadlines are met.
• Data Analysis & Reporting: Compile performance metrics, production data, and operational KPIs to support decision-making.
• Process Improvement: Assist in identifying inefficiencies and proposing improvements in workflows or systems.

Administrative & Calendar Management

• Schedule Management: Organize and prioritize the COO’s calendar, including meetings, site visits, and travel.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for internal and external meetings.
• Travel Logistics: Arrange travel, accommodations, and itineraries for plant visits, vendor meetings, and conferences.

Communication & Liaison

• Stakeholder Interface: Act as a point of contact between the COO and internal teams, suppliers, clients, and board members.
• Information Flow: Ensure timely and accurate communication between departments and leadership.
• Confidential Correspondence: Draft and manage sensitive communications with discretion.

Documentation & Compliance

• Document Preparation: Create presentations, reports, memos, and operational summaries.
• Budget Tracking: Monitor expenses, process invoices, and assist with budget planning for the COO’s office.
• Compliance Oversight: Help ensure documentation aligns with industry regulations and internal policies.

Manufacturing-Specific Responsibilities

• Production Oversight Support: Stay informed on production schedules, inventory levels, and supply chain updates.
• Safety & Quality Coordination: Assist in tracking safety audits, quality control reports, and compliance documentation.
• Vendor & Supplier Coordination: Help manage relationships and communications with key suppliers and logistics partners.

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Job Types: Full-time, Permanent

Pay: From ₹24,000.00 per month

Benefits:

• Paid sick time
• Provident Fund

Ability to commute/relocate:

• Faridabad, Haryana: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person