Designation: Fleet Records Executive – Logistics Location: Company Office / Transport Hub On-site with occasional travel for field coordination and emergency response Department: Fleet Management / Logistics Operations Reports To: Transport Manager / Head – Logistics Operations Coordinates With: Logistics Operations, Admin, Accounts, Vehicle OEMs, RTOs, and Field Teams Job Description We are seeking a meticulous and highly organized Fleet Records Executive – Logistics to manage the complete documentation lifecycle and real-time operational support of the company’s fleet of Tank Trucks (TTs). The ideal candidate should possess sound knowledge of the transportation and logistics industry , demonstrate strong multi-tasking skills , and maintain exceptional attention to detail in record-keeping, tracking, and compliance management. This role involves real-time coordination with the logistics team and drivers, maintaining digital and physical records, and ensuring that all vehicle documentation is up-to-date to prevent delays in fleet movement. The position also requires proactive response in case of accidents, emergencies, or vehicle incidents on the road. Key Responsibilities 1. Fleet Documentation & Records Management Maintain up-to-date physical and digital documentation for all TTs, including: RC Books, Insurance, Fitness Certificates, PUCs National and State Permits Explosives Licenses and Route Authorizations Regularly update and manage Excel sheets and fleet databases for: TT vehicle records Driver records Legal and compliance documentation Ensure systematic filing of hard copies and soft copies in alignment with audit requirements. 2. Fleet Monitoring & Compliance Coordination Track and monitor fleet vehicles in real-time using GPS and fleet systems to ensure proper route adherence and operational visibility. Serve as the primary liaison between the transport department and drivers for all compliance-related coordination, including: Fitness Certificate renewals Pollution Under Control (PUC) checks Tank Calibration and related certifications Ensure on-ground presence and coordination when any vehicle is taken for mandatory renewals, inspections, or compliance checks at RTO, calibration centers, or testing facilities. Collect, verify, and update all renewed documents immediately in the system and ensure that original/valid copies are physically available in the truck at all times , as required by law. Maintain a proactive checklist and schedule to avoid delays or lapses in document validity, and escalate in advance if any risk of expiry or non-compliance is identified. Collaborate closely with drivers, RTO agents, and administrative departments to streamline renewal processes and reduce vehicle downtime. 3. Documentation Lifecycle Management Monitor and ensure timely renewal of key TT documents to avoid operational disruptions. Manage documentation for: New TT purchases and registrations Sale or disposal of old/existing TTs New tank fabrication readiness and roadworthiness certification Coordinate HP (Hire Purchase) closure formalities and cancellation with the RTO upon loan repayment. 4. Emergency Support & Field Coordination Be available to travel to plant locations or en route incidents (accidents, thefts, breakdowns) as required. Gather necessary information, document incidents, and coordinate with relevant departments for resolution. 5. Asset Tracking & Technical Support Maintain physical inventory records of: GPS devices Diesel sensors FASTags Xtra Power fuel cards Ensure functioning and calibration of all GPS and diesel monitoring systems. Monitor fuel sensor data and submit reports to the transport department regularly. 6. System Access & Manufacturer Coordination Manage login credentials and maintain access to TT system portals provided by manufacturers (Tata, Eicher, etc.). Retrieve technical vehicle information as needed for operational or compliance use. 7. Interdepartmental Coordination Coordinate with: Admin department (e.g., FASTag issuance) Accounts department (e.g., RTO fine settlement) Vendor/OEM representatives for TT updates and services Send official communication (emails/letters) for the issuance of new Xtra Power fuel cards , permits, or asset replacements. 8. Bi-Weekly and Ongoing Reporting Submit bi-weekly updates of TT contracts, driver documentation, and operational status. Identify gaps in compliance or expired documentation and escalate appropriately. Key Requirements Education: Graduate or having specialisation in Logistics, Supply Chain Management, Business Administration, or related field Additional certifications in fleet management or transport operations preferred Experience: 2–5 years of experience in fleet documentation, vehicle compliance, or transport operations Prior experience in the petroleum logistics or hazardous goods sector is a strong advantage Skills & Competencies: Strong documentation and data management skills (Excel, Google Sheets, ERP/FMS tools) Sound understanding of vehicle legal documentation and transport regulations Excellent coordination and communication skills across departments and with field teams Ability to manage field assignments, emergencies, and office tasks simultaneously High level of integrity, reliability, and detail orientation Job Types: Full-time, Permanent Pay: From ₹20,000.00 per month Benefits: Health insurance Paid time off Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Application Question(s): How many years of experience do you have in handling documentation related to RC books, permits, or vehicle compliance? Are you comfortable traveling to RTO offices, calibration centers, or plant locations as part of your job? Have you used Excel or Google Sheets to maintain fleet or driver records? Have you used GPS fleet tracking systems or diesel sensor systems for TT monitoring? Are you comfortable coordinating with drivers, RTO agents, vendors, and internal departments (Admin/Accounts)? Are you available to respond during emergencies like en-route breakdowns or incidents? Can you independently manage document renewals and alert the team before any expiry? Education: Bachelor's (Required) Work Location: In person Application Deadline: 23/06/2025 Expected Start Date: 01/07/2025

Designation: Accounts Executive Department: Accounts & Finance Reports To: Finance / Accounts Manager Location: Mumbai ( On-site position with coordination across operations and vendors) Job Summary: We are seeking a detail-oriented and dependable Accounts Executive to support the day-to-day accounting functions across our logistics and marine operations. The role involves managing financial transactions, preparing transportation and barge-related invoices, assisting in tax computations, maintaining organized records, and supporting both internal and statutory audits. The ideal candidate should be comfortable with accounting software (preferably Tally), have a working knowledge of GST/VAT, and be capable of managing communications with vendors and internal departments for financial accuracy and process compliance. Key Responsibilities: Daily Accounting Operations Record daily financial transactions in the accounting system (Tally or ERP). Maintain ledgers, assist with bank entries, reconciliations, and journal vouchers. Ensure data accuracy and timely updating of accounting records. Accounts Payable & Vendor Coordination Verify and post vendor invoices and track payables accurately. Follow up with vendors for invoice submissions and clarifications. Maintain and update the creditor/vendor tracking sheet to monitor payables. Transportation & Barge Invoicing Handle customer invoicing as per billing agreements. Generate monthly freight vouchers. Tax Support & Audit Preparation Assist in the preparation of GST/VAT working and reconciliation. Support the accounts team during audits by compiling and providing necessary records. Documentation & Filing Maintain physical and electronic filing of all financial documents and vouchers. Prepare and file debit and credit notes as required. Client & Vendor Communication Communicate professionally with clients and vendors via phone and email for billing, payments, and clarifications. Liaise with internal departments for approvals and information flow. Other Responsibilities: Assist senior team members with accounting or administrative tasks as needed. Support the Accounts Manager in preparing reports, summaries, and reconciliations. Coordinate with other departments (logistics, admin, operations) for finance-related workflows. Stay current with applicable accounting standards, tax regulations, and company policies. Contribute to process improvements and suggest ways to enhance accounting efficiency. Handle confidential information with discretion and professionalism. Be available for urgent tasks, especially during month-end or audits. Key Requirements: Education: Bachelor’s degree in Commerce, Accounting, or Finance Training or certification in Tally ERP Experience: 2–4 years of experience in accounting, preferably in logistics or shipping Skills & Competencies: Proficient in Tally ERP and MS Excel Basic knowledge of GST/VAT and financial compliance Strong attention to detail and organizational ability Excellent communication skills (written and verbal) Professional attitude, team player, and ability to work under pressure Job Types: Full-time, Permanent Pay: From ₹20,000.00 per month Benefits: Health insurance Paid time off Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Application Question(s): Are you familiar with GST, TDS, and other tax regulations? Are you comfortable traveling to NCP, Wadala, for work? Education: Bachelor's (Required) Experience: Accounting: 2 years (Required) Language: English, Hindi & Marathi (Preferred) Work Location: In person Application Deadline: 22/06/2025 Expected Start Date: 01/07/2025

Designation: Fleet Records Executive – Logistics Location: Company Office / Transport Hub On-site with occasional travel for field coordination and emergency response Department: Fleet Management / Logistics Operations Reports To: Transport Manager / Head – Logistics Operations Coordinates With: Logistics Operations, Admin, Accounts, Vehicle OEMs, RTOs, and Field Teams Job Description We are seeking a meticulous and highly organized Fleet Records Executive – Logistics to manage the complete documentation lifecycle and real-time operational support of the company’s fleet of Tank Trucks (TTs). The ideal candidate should possess sound knowledge of the transportation and logistics industry , demonstrate strong multi-tasking skills , and maintain exceptional attention to detail in record-keeping, tracking, and compliance management. This role involves real-time coordination with the logistics team and drivers, maintaining digital and physical records, and ensuring that all vehicle documentation is up-to-date to prevent delays in fleet movement. The position also requires proactive response in case of accidents, emergencies, or vehicle incidents on the road. Key Responsibilities 1. Fleet Documentation & Records Management Maintain up-to-date physical and digital documentation for all TTs, including: RC Books, Insurance, Fitness Certificates, PUCs National and State Permits Explosives Licenses and Route Authorizations Regularly update and manage Excel sheets and fleet databases for: TT vehicle records Driver records Legal and compliance documentation Ensure systematic filing of hard copies and soft copies in alignment with audit requirements. 2. Fleet Monitoring & Compliance Coordination Track and monitor fleet vehicles in real-time using GPS and fleet systems to ensure proper route adherence and operational visibility. Serve as the primary liaison between the transport department and drivers for all compliance-related coordination, including: Fitness Certificate renewals Pollution Under Control (PUC) checks Tank Calibration and related certifications Ensure on-ground presence and coordination when any vehicle is taken for mandatory renewals, inspections, or compliance checks at RTO, calibration centers, or testing facilities. Collect, verify, and update all renewed documents immediately in the system and ensure that original/valid copies are physically available in the truck at all times , as required by law. Maintain a proactive checklist and schedule to avoid delays or lapses in document validity, and escalate in advance if any risk of expiry or non-compliance is identified. Collaborate closely with drivers, RTO agents, and administrative departments to streamline renewal processes and reduce vehicle downtime. 3. Documentation Lifecycle Management Monitor and ensure timely renewal of key TT documents to avoid operational disruptions. Manage documentation for: New TT purchases and registrations Sale or disposal of old/existing TTs New tank fabrication readiness and roadworthiness certification Coordinate HP (Hire Purchase) closure formalities and cancellation with the RTO upon loan repayment. 4. Emergency Support & Field Coordination Be available to travel to plant locations or en route incidents (accidents, thefts, breakdowns) as required. Gather necessary information, document incidents, and coordinate with relevant departments for resolution. 5. Asset Tracking & Technical Support Maintain physical inventory records of: GPS devices Diesel sensors FASTags Xtra Power fuel cards Ensure functioning and calibration of all GPS and diesel monitoring systems. Monitor fuel sensor data and submit reports to the transport department regularly. 6. System Access & Manufacturer Coordination Manage login credentials and maintain access to TT system portals provided by manufacturers (Tata, Eicher, etc.). Retrieve technical vehicle information as needed for operational or compliance use. 7. Interdepartmental Coordination Coordinate with: Admin department (e.g., FASTag issuance) Accounts department (e.g., RTO fine settlement) Vendor/OEM representatives for TT updates and services Send official communication (emails/letters) for the issuance of new Xtra Power fuel cards , permits, or asset replacements. 8. Bi-Weekly and Ongoing Reporting Submit bi-weekly updates of TT contracts, driver documentation, and operational status. Identify gaps in compliance or expired documentation and escalate appropriately. Key Requirements Education: Graduate or having specialisation in Logistics, Supply Chain Management, Business Administration, or related field Additional certifications in fleet management or transport operations preferred Experience: 2–5 years of experience in fleet documentation, vehicle compliance, or transport operations Prior experience in the petroleum logistics or hazardous goods sector is a strong advantage Skills & Competencies: Strong documentation and data management skills (Excel, Google Sheets, ERP/FMS tools) Sound understanding of vehicle legal documentation and transport regulations Excellent coordination and communication skills across departments and with field teams Ability to manage field assignments, emergencies, and office tasks simultaneously High level of integrity, reliability, and detail orientation Job Types: Full-time, Permanent Pay: From ₹20,000.00 per month Benefits: Health insurance Paid time off Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Application Question(s): How many years of experience do you have in handling documentation related to RC books, permits, or vehicle compliance? Are you comfortable traveling to RTO offices, calibration centers, or plant locations as part of your job? Have you used Excel or Google Sheets to maintain fleet or driver records? Have you used GPS fleet tracking systems or diesel sensor systems for TT monitoring? Are you comfortable coordinating with drivers, RTO agents, vendors, and internal departments (Admin/Accounts)? Are you available to respond during emergencies like en-route breakdowns or incidents? Can you independently manage document renewals and alert the team before any expiry? Education: Bachelor's (Required) Work Location: In person Application Deadline: 23/06/2025 Expected Start Date: 01/07/2025

Designation: Accounts Executive Department: Accounts & Finance Reports To: Finance / Accounts Manager Location: Mumbai ( On-site position with coordination across operations and vendors) Job Summary: We are seeking a detail-oriented and dependable Accounts Executive to support the day-to-day accounting functions across our logistics and marine operations. The role involves managing financial transactions, preparing transportation and barge-related invoices, assisting in tax computations, maintaining organized records, and supporting both internal and statutory audits. The ideal candidate should be comfortable with accounting software (preferably Tally), have a working knowledge of GST/VAT, and be capable of managing communications with vendors and internal departments for financial accuracy and process compliance. Key Responsibilities: Daily Accounting Operations Record daily financial transactions in the accounting system (Tally or ERP). Maintain ledgers, assist with bank entries, reconciliations, and journal vouchers. Ensure data accuracy and timely updating of accounting records. Accounts Payable & Vendor Coordination Verify and post vendor invoices and track payables accurately. Follow up with vendors for invoice submissions and clarifications. Maintain and update the creditor/vendor tracking sheet to monitor payables. Transportation & Barge Invoicing Handle customer invoicing as per billing agreements. Generate monthly freight vouchers. Tax Support & Audit Preparation Assist in the preparation of GST/VAT working and reconciliation. Support the accounts team during audits by compiling and providing necessary records. Documentation & Filing Maintain physical and electronic filing of all financial documents and vouchers. Prepare and file debit and credit notes as required. Client & Vendor Communication Communicate professionally with clients and vendors via phone and email for billing, payments, and clarifications. Liaise with internal departments for approvals and information flow. Other Responsibilities: Assist senior team members with accounting or administrative tasks as needed. Support the Accounts Manager in preparing reports, summaries, and reconciliations. Coordinate with other departments (logistics, admin, operations) for finance-related workflows. Stay current with applicable accounting standards, tax regulations, and company policies. Contribute to process improvements and suggest ways to enhance accounting efficiency. Handle confidential information with discretion and professionalism. Be available for urgent tasks, especially during month-end or audits. Key Requirements: Education: Bachelor’s degree in Commerce, Accounting, or Finance Training or certification in Tally ERP Experience: 2–4 years of experience in accounting, preferably in logistics or shipping Skills & Competencies: Proficient in Tally ERP and MS Excel Basic knowledge of GST/VAT and financial compliance Strong attention to detail and organizational ability Excellent communication skills (written and verbal) Professional attitude, team player, and ability to work under pressure Job Types: Full-time, Permanent Pay: From ₹20,000.00 per month Benefits: Health insurance Paid time off Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Application Question(s): Are you familiar with GST, TDS, and other tax regulations? Are you comfortable traveling to NCP, Wadala, for work? Education: Bachelor's (Required) Experience: Accounting: 2 years (Required) Language: English, Hindi & Marathi (Preferred) Work Location: In person Application Deadline: 22/06/2025 Expected Start Date: 01/07/2025

Job Title: Executive Assistant to the COO Location: Company Headquarters - Mumbai Office-based with mobility for errands and coordination tasks Department: Executive Office / Administrative Support Reports To: Chief Operating Officer (COO) Job Description We are looking for a dynamic, trustworthy, and well-organized Secretary/Executive Assistant to the COO to assist in managing day-to-day administrative, personal, and operational tasks. The ideal candidate should be fluent in English, Hindi, and Marathi, possess strong communication and follow-up skills, and have a valid driver’s license to support external coordination as required. This position involves handling calendar management, travel coordination, gift bookings, document handling, and liaising with internal and external stakeholders on behalf of the COO. The candidate must be flexible, responsive, and maintain a high level of confidentiality and professionalism. Key Responsibilities 1. Executive Support Assist the COO in managing daily priorities, tasks, and follow-ups. Maintain and organize the COO’s calendar: schedule appointments, meetings, events, and calls. Remind the COO of important deadlines and ensure all engagements are well-prepared and timely. 2. Coordination & Follow-Ups Follow up with internal departments and external parties on matters delegated by the COO. Draft and track email communications, documents, and notes. Keep the COO updated with relevant operational developments and pending tasks. 3. Travel & Logistics Liaise with travel agencies and service providers to book domestic and international flights, hotels, transportation, etc. Prepare travel itineraries and ensure all logistics are in place for smooth travel experiences. 4. Gifting & Personal Coordination Handle personal and corporate gift booking, purchase, and delivery logistics. Coordinate for special occasions, event RSVPs, or external communication as directed by the COO. 5. Driving & Mobility Should possess a valid driver’s license and be capable of performing tasks that require travel or in-person coordination (e.g., submitting documents, collecting parcels, attending errands). 6. Administrative Support Maintain confidential records, digital files, and folders as per company standards. Prepare basic reports, presentations, meeting minutes, or summaries when needed. Help manage incoming calls, emails, and office correspondence for the COO. 7. Availability & Discretion Be available for urgent tasks beyond standard working hours when required. Uphold confidentiality, loyalty, and professionalism at all times. Key Requirements Education: Graduate in Business Administration, Commerce, Arts, or any equivalent field. Additional training in office administration or secretarial work is a plus. Experience: 2–5 years of experience as a personal assistant, secretary, or executive assistant. Previous experience supporting C-level executives preferred. Languages: Fluent in English, Hindi, and Marathi (spoken and written) Skills & Competencies: Excellent communication, coordination, and interpersonal skills. Proficient in MS Office (Word, Excel, Outlook) and Google Calendar. Strong organizational and follow-up abilities. Ability to multitask, handle sensitive information, and work under pressure. Trustworthy, punctual, and self-motivated. Must hold a valid driver’s license and be confident in city driving. Work Environment: Office-based with flexibility for external coordination. May require early starts, extended hours, or weekend availability based on COO's schedule. Field travel or driving involved for administrative tasks, errands, and appointments. Job Types: Full-time, Permanent Pay: From ₹25,000.00 per month Benefits: Flexible schedule Health insurance Paid time off Provident Fund Schedule: Day shift Rotational shift Weekend availability Supplemental Pay: Yearly bonus Application Question(s): Are you open to occasional extended hours or weekend support if business needs arise? Have you used tools like Google Calendar, Zoom, MS Teams, or task trackers? Please specify. This role sometimes involves handling personal tasks and local errands. Are you open to that as part of the role? Experience: Executive Assistant: 2 years (Required) Language: English, Hindi and Marathi (Preferred) Willingness to travel: 75% (Preferred) Work Location: In person Application Deadline: 31/07/2025