Accounts Executive

Job Description

Designation: Accounts Executive Department: Accounts & Finance Reports To: Finance / Accounts Manager Location: Mumbai ( On-site position with coordination across operations and vendors) Job Summary: We are seeking a detail-oriented and dependable Accounts Executive to support the day-to-day accounting functions across our logistics and marine operations. The role involves managing financial transactions, preparing transportation and barge-related invoices, assisting in tax computations, maintaining organized records, and supporting both internal and statutory audits. The ideal candidate should be comfortable with accounting software (preferably Tally), have a working knowledge of GST/VAT, and be capable of managing communications with vendors and internal departments for financial accuracy and process compliance. Key Responsibilities: Daily Accounting Operations Record daily financial transactions in the accounting system (Tally or ERP). Maintain ledgers, assist with bank entries, reconciliations, and journal vouchers. Ensure data accuracy and timely updating of accounting records. Accounts Payable & Vendor Coordination Verify and post vendor invoices and track payables accurately. Follow up with vendors for invoice submissions and clarifications. Maintain and update the creditor/vendor tracking sheet to monitor payables. Transportation & Barge Invoicing Handle customer invoicing as per billing agreements. Generate monthly freight vouchers. Tax Support & Audit Preparation Assist in the preparation of GST/VAT working and reconciliation. Support the accounts team during audits by compiling and providing necessary records. Documentation & Filing Maintain physical and electronic filing of all financial documents and vouchers. Prepare and file debit and credit notes as required. Client & Vendor Communication Communicate professionally with clients and vendors via phone and email for billing, payments, and clarifications. Liaise with internal departments for approvals and information flow. Other Responsibilities: Assist senior team members with accounting or administrative tasks as needed. Support the Accounts Manager in preparing reports, summaries, and reconciliations. Coordinate with other departments (logistics, admin, operations) for finance-related workflows. Stay current with applicable accounting standards, tax regulations, and company policies. Contribute to process improvements and suggest ways to enhance accounting efficiency. Handle confidential information with discretion and professionalism. Be available for urgent tasks, especially during month-end or audits. Key Requirements: Education: Bachelor’s degree in Commerce, Accounting, or Finance Training or certification in Tally ERP Experience: 2–4 years of experience in accounting, preferably in logistics or shipping Skills & Competencies: Proficient in Tally ERP and MS Excel Basic knowledge of GST/VAT and financial compliance Strong attention to detail and organizational ability Excellent communication skills (written and verbal) Professional attitude, team player, and ability to work under pressure Job Types: Full-time, Permanent Pay: From ₹20,000.00 per month Benefits: Health insurance Paid time off Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Application Question(s): Are you familiar with GST, TDS, and other tax regulations? Are you comfortable traveling to NCP, Wadala, for work? Education: Bachelor's (Required) Experience: Accounting: 2 years (Required) Language: English, Hindi & Marathi (Preferred) Work Location: In person Application Deadline: 22/06/2025 Expected Start Date: 01/07/2025