Executive Assistant to Chief Executive Officer

Position Summary:

Executive Assistant

Key Responsibilities:

Administrative & Executive Support

• Manage and optimize the CEO’s calendar, including scheduling meetings, calls, and travel.
• Prepare agendas, take minutes, and follow up on action items from executive meetings.
• Coordinate complex domestic and international travel, accommodations, and itineraries.
• Handle confidential correspondence and documents with discretion.

Communication & Stakeholder Coordination

• Act as a liaison between the CEO and internal teams, clients, board members, investors, and other stakeholders.
• Draft, edit, and proofread executive communications, reports, investor memos, and presentations.
• Screen and prioritize emails, calls, and other forms of communication.

Travel and Logistics:

• Organize complex travel itineraries (domestic & international), including visa arrangements, accommodations, transportation, and expense reporting.
• Ensure seamless end-to-end travel experience aligned with the CEO’s preferences.

Strategic & Project Support

• Assist with research, data collection, and preparation of briefing materials for investor meetings, conferences, and strategic planning.
• Monitor deadlines, KPIs, and strategic project timelines to ensure the CEO’s priorities are met.
• Coordinate investor-related events, roadshows, and client onboarding.
• Review documents, reports that are submitted to the CEO, to streamline and reduce his time and efforts.

Office & Operational Management (if applicable)

• Oversee select operational tasks and vendor coordination related to office management or team logistics.
• Collaborate with the HR or operations team for recruiting, onboarding, or team engagement activities.

Qualifications:

Required:

• Bachelor’s degree in Business Administration, Communications, Finance, or related field.
• 5+ years of experience supporting a CEO or senior executive, preferably in investor relations, finance, or professional services.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• High level of professionalism and discretion.
• Advanced proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, etc.).