Executive Assistant to Chief Executive Officer

Key responsibilities

• Calendar management:

   The EA is responsible for the CEO's often complex and demanding calendar, including prioritizing inquiries, scheduling meetings, and ensuring the CEO is fully prepared for all engagements.

• Communication handling:

   Serving as the primary point of contact, the EA manages all communications on behalf of the CEO, including screening phone calls and monitoring, prioritizing, and drafting emails.

• Travel and event coordination:

   The EA coordinates all aspects of the CEO's travel arrangements, including flights, accommodations, and detailed itineraries. They also plan and manage company events, meetings, and retreats.

• Document and report preparation:

   This includes preparing, editing, and formatting confidential correspondence, presentations, reports, and memos for the CEO and senior leadership.

• Confidentiality and discretion:

   A high level of integrity and discretion is required to handle sensitive information related to personnel, finances, and corporate strategy.

• Project management:

   The EA often manages and oversees special projects and initiatives on behalf of the CEO, tracking progress and following up on action items to ensure company priorities are met.

• Liaison activities:

   The EA acts as a bridge for smooth communication between the CEO and internal teams, the board of directors, and external stakeholders. 

Essential skills and qualifications

• Experience:

   Most positions require a minimum of 3 to 5 years of experience in a similar administrative or executive support role, preferably supporting C-level executives.

• Education:

   A bachelor's degree in business administration, communications, or a related field is often preferred, though it is not always a strict requirement, as experience can be prioritized.

• Exceptional organizational skills:

   The ability to multitask, manage multiple concurrent projects, and maintain meticulous attention to detail is critical for success.

• Strong communication:

   Excellent written and verbal communication skills are necessary for effective interaction with stakeholders at all levels.

• Problem-solving:

   The EA must be a proactive and creative problem-solver who can anticipate needs and address challenges without direct guidance.

• Technological proficiency:

   Expertise in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Familiarity with other software for project management, communication, and calendar management is also expected.

• Adaptability and emotional intelligence:

   The role requires the ability to thrive in a fast-paced, high-pressure environment, adjust to changing priorities, and possess high emotional intelligence to handle sensitive situations.