Executive Assistant to Chief Executive Officer

Company Description

Ikonz is a Generative AI company specializing in interactive AI avatars and holographic extended reality (HXR) technology.

Our focus is on creating hyper-personalized and immersive experiences for businesses using AI.

Role Description

We are seeking an exceptionally professional, ethical, and highly trustworthy Executive Personal Assistant to provide comprehensive, confidential, and proactive support to the CEO. This crucial role manages the CEO's professional and personal day-to-day operations, ensuring maximum efficiency, time management, and seamless execution of all administrative functions. The ideal candidate will operate with discretion, anticipate needs, and handle sensitive information with integrity.

Responsibilities

1. Calendar Management:

   Proactively manage the CEO's dynamic schedule, including scheduling meetings, calls, and appointments, and resolving calendar conflicts quickly.

2. Travel Coordination:

   Arrange all domestic and international travel, including booking flights, accommodation, ground transportation, and preparing detailed itineraries.

3. Confidentiality & Discretion (Core Focus):

   Handle all sensitive company, financial, and personal information with the utmost discretion and professionalism.

4. Administrative Oversight:

   Manage the CEO's office workflow, including screening communications, handling correspondence, organizing files (physical and digital), and managing office supplies.

5. Document Management:

   Ensure all executive paperwork, agreements, and documents are meticulously organized, filed correctly, and easily retrievable, demonstrating exceptional attention to detail.

6. Expense Reporting:

   Prepare and submit accurate and timely expense reports and manage invoices related to the CEO's office. 

Qualifications

• Experience

  : Minimum of 2-3 years of experience supporting C-level executives (CEO, COO, President) or similar senior leaders.

• Discretion & Ethics

  : A proven history of maintaining strict confidentiality and demonstrating the highest level of ethical conduct.

• Organization

  : Exceptional organizational, time-management, and multi-tasking skills.

• Technical Proficiency

  : Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and modern collaboration tools.

• Travel Expertise

  : Demonstrated experience managing complex, high-volume domestic and international travel arrangements.

• Communication

  : Outstanding written and verbal communication skills. 

DM for more details or send your resumes to hr@ikonz.club.