Front Desk Executive

Company Description

Ikonz is a Generative AI company specialising in interactive AI avatars and holographic extended reality (HXR) technology.

Our focus is on creating hyper-personalized and immersive experiences for businesses using AI.

Role Description

Front Desk Executive

Responsibilities

1. Front Office Management & Hospitality

• Visitor Management:

  Warmly greet and welcome all visitors, clients, candidates, and vendors, ensuring a seamless and professional check-in/check-out process.

• Communication Hub:

  Expertly manage a high volume of incoming and outgoing calls, directing them accurately and efficiently, and handling general inquiries with courtesy.

• Mail & Logistics:

  Coordinate and distribute all incoming mail, couriers, and deliveries; prepare outbound shipments and manage related logs.

• Ambience Control:

  Ensure the reception area, meeting rooms, and common areas are consistently neat, professional, and presentable.

2. Administrative & Operational Support

• Meeting Coordination:

  Schedule, prepare, and organize meeting rooms, including arranging basic AV equipment setup and coordinating catering requests for internal and external meetings.

• Access Management:

  Maintain visitor logs, issue temporary access cards, and manage the security protocol for all external guests.

• Supply Management:

  Monitor and maintain inventory of office supplies, stationery, and pantry items; place timely orders and coordinate with vendors to ensure continuous availability.

• Record Keeping:

  Assist the HR and Administration teams with basic data entry, document filing, and maintaining up-to-date vendor/contact directories.

3. Professional Standards

• Demeanor:

  Maintain a polished, professional appearance and consistently demonstrate a positive, helpful attitude.

• Problem Solving:

  Proactively identify and resolve minor administrative or logistical issues at the front desk before escalation is required.

Qualifications

• Minimum of

  2–4 years of full-time experience

  in a Receptionist, Front Desk, or Administrative role, preferably within an IT/Corporate environment.
• Excellent command of

  English (both written and verbal)

  ; proficiency in other local languages is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for scheduling and basic reporting.
• Strong organizational skills, ability to multitask, and keen attention to detail.
• A professional, engaging demeanor with a strong commitment to exceptional client service.

Why Join Us?

1. Be part of a high-growth tech startup scaling fast.

2. Work with leadership on real enterprise deals and emerging technologies.

3. Learn, grow, and make a measurable impact

DM for more details or send your resumes to hr@ikonz.club