Executive Assistant to Chief Executive Officer

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Overview:

Are you someone who thrives in high-growth environments, loves bringing order to chaos, and has a knack for anticipating needs before they're voiced? If so, this opportunity might be for you. We're looking for a high-performing Executive Business Partner to support the CEO directly — managing operations, driving efficiency, and enabling focus. This is a role of leverage, not just task execution.

About the Company:

A rapidly scaling SaaS company that serves mid-sized businesses across industries such as biotech, education, and professional services. The company helps finance teams automate procurement and accounts payable processes. With a remote-first team culture, they emphasize ownership, speed, and practical innovation.

Key Responsibilities:

• Manage the CEO’s calendar and inbox with precision and foresight
• Schedule meetings across time zones and cross-functional teams
• Take clear, actionable notes on key calls and track all follow-ups
• Build and maintain dashboards, SOPs, and project boards (using Notion/Airtable)
• Handle internal communications, hiring coordination, and operational tasks
• Book travel, manage expenses, and support occasional personal administration
• Act as a strategic partner, gatekeeper, and sounding board to the CEO

What You’ll Need:

• 4+ years of experience supporting senior executives (preferably US-based)
• Prior experience in fast-paced startups or remote SaaS companies
• Exceptional written and verbal communication skills
• High proficiency with tools such as Google Workspace, Slack, Zoom, and Notion
• Ability to work effectively during US business hours
• High levels of discretion, dependability, and proactive problem-solving

You’re a Great Fit If You:

• Excel at bringing structure to fluid, multi-project environments
• Get things done with little to no micromanagement
• Are comfortable juggling emails, calendars, and communications effortlessly
• Write clearly and professionally with empathy and tone awareness
• Anticipate needs and clear roadblocks before they become issues

Bonus Points If You Have:

• Prior experience working with US-based CEOs or founders
• Experience in SaaS or startup culture
• A balance of extreme organization and real-world pragmatism
• Exposure to internal ops, hiring coordination, or executive-level projects
• Familiarity with productivity and collaboration tools (Notion, Slack, Airtable)