Executive Assistant

Industry & Sector:

Standardized Title:

• Manage complex calendars and inboxes for senior executives—prioritise requests, schedule cross-timezone meetings, and ensure timely follow-ups.
• Coordinate domestic and international travel logistics, prepare detailed itineraries, and handle visa and expense submissions.
• Prepare executive-ready materials: briefings, slide decks, reports, and meeting agendas; conduct pre-meeting research and post-meeting follow-ups.
• Serve as a professional gatekeeper and liaison—triage communications, escalate issues to appropriate stakeholders, and maintain strong internal relationships across teams.
• Handle confidential information with discretion; maintain executive files, contract records, and sensitive correspondence securely.
• Manage office and event logistics for leadership-driven programs, board or investor meetings, and onsite executive events.
  

Skills & Qualifications

• Proven experience supporting C-level or senior leadership in a fast-paced technology or SaaS environment.
• Demonstrated expertise in calendar management and meeting facilitation for cross-functional stakeholders.
• Advanced proficiency in Google Workspace and Microsoft Office (PowerPoint and Excel focused).
• Experience with travel coordination and expense management tools (Concur or equivalent).
• Track record of handling confidential materials and exercising strong discretion.
• Strong presentation preparation skills and ability to synthesise complex information into concise executive briefs.
  

Preferred

• Prior experience in contact center, cloud communications, or customer-experience SaaS companies.
• Familiarity with CRM and collaboration platforms such as Salesforce, Slack, or Microsoft Teams.
• Bachelor’s degree and/or prior exposure to investor relations or board support activities.
  

• On-site, collaborative environment with direct exposure to senior leadership and fast career growth opportunities.
• Competitive compensation, health benefits, and structured professional development.
• Impact-driven culture in a product-led SaaS company focused on customer experience innovation.