Posted:4 hours ago|
Platform:
On-site
Full Time
The Executive Assistant (EA) to the MD will provide high-level administrative, operational, and strategic support. The role requires excellent communication, confidentiality, time management, and the ability to coordinate across multiple departments. The EA will act as a bridge between the MD and internal/external stakeholders to ensure smooth workflow and decision-making.
l Manage the MD’s calendar, appointments, meetings, and travel schedules
l Prepare meeting agendas, minutes, reports, presentations, and follow-up action points.
l Handle confidential documents with integrity and discretion.
l Maintain organized filing systems (physical & digital).
l Act as the primary point of contact between the MD and internal teams.
l Draft and respond to emails, letters, and official communication on behalf of the MD.
l Coordinate with senior management, stakeholders, vendors, and clients for smooth operations.
l Monitor key business tasks, deadlines, and project progress as per MD’s directives.
l Assist in preparing MIS reports, dashboards, and business summaries.
l Ensure timely reminders and updates to the MD on important matters.
l Organize board meetings, leadership meetings, and internal reviews.
l Ensure meeting logistics, documentation, presentations, and follow-ups are handled effectively.
l Coordinate internal and external events as instructed by the MD.
l Conduct basic research on industry trends, competitors, and business opportunities.
l Prepare briefs, notes, and data summaries for the MD’s decision-making.
l Maintain professional relationships with high-level stakeholders.
l Ensure smooth communication between the MD and team members or external partners.
l Handle small office tasks, approvals, vendor coordination, and operational follow-ups
l Track daily tasks assigned by the MD and ensure timely completion.
Pls share cv at hr@khanchacha.com
Khan Chacha
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