Executive Assistant

Company:

Location:

Industry:

Type:

Experience:

Reporting To:

About the Company:

manufacturing and sales of packaged drinking water

Role Overview:

Executive Assistant (EA)

This is a high-trust role that requires discretion, speed, and a problem-solving mindset.

Key Responsibilities:

Administrative & Personal Assistance:

• Manage and maintain the Director’s 

  daily schedule

  , calendar, and appointments.
• Organize travel plans, meetings, follow-ups, and external/internal coordination.
• Handle phone calls, emails, and communication on behalf of the Director as needed.
• Draft letters, notes, presentations, and reports when required.

Business Coordination:

• Act as a liaison between the Director and teams – factory, accounts, sales, and vendors.
• Track project timelines, task completion, and ensure key priorities are progressing.
• Assist in vendor communication, purchase follow-ups, and documentation.
• Coordinate with external agencies – banks, consultants, government offices, etc.

Document & Information Management:

• Maintain digital and physical records for contracts, legal, HR, and financial matters.
• Prepare and organize reports, data sheets, and dashboards for management reviews.
• Help maintain confidentiality of sensitive documents and business strategies.

Support in Business Development:

• Assist in researching new markets, clients, and business opportunities.
• Follow up on leads, client interactions, and communication pipelines.
• Prepare proposals, email drafts, and meeting summaries when needed.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Commerce, or any relevant field.
• Minimum 

  2–5 years

   of experience as an Executive Assistant / Admin Coordinator.
• Excellent verbal and written communication skills in English and Hindi/Bengali.
• Proficient in MS Office (Excel, Word, PowerPoint) and basic tech-savviness.
• Must be 

  organized, proactive, discreet

  , and capable of working independently.
• Ability to handle 

  multiple responsibilities

   in a fast-moving business environment.
• Comfortable working in a 

  startup-style

   company and supporting senior leadership.

Preferred Traits:

• Experience working in manufacturing or trading setups is a plus.
• High integrity and a no-nonsense attitude toward follow-ups and deadlines.
• Problem-solving mindset with a willingness to take initiative.

Compensation:

• Competitive salary based on experience and capability.
• Opportunity to grow with a fast-moving company in a trusted leadership role.