Executive Assistant

Functional Areas:

Executive Support, Interdepartmental Coordination, Data & MIS Reporting, Confidential Communication

Qualifications:

• Graduate in any discipline; MBA / PG in Office Administration preferred
• Certification in Business Communication / Office Management courses preferred
• Familiarity with ERP tools, Microsoft Office Suite, and email management

Experience:

• 3–7 years in MD Office / Executive Assistant / Admin Coordination role in the Manufacturing Industry
• Experience in handling confidential communication, calendar management, MIS reporting, etc.

Key Responsibilities:

• Executive Support - Scheduling & Calendar Documentation:

  Manage the MD’s appointments, meetings, calls, and travel itineraries. Draft and proofread emails, letters, reports, and presentations.

• Coordination - Inter-Department Followup:

  Act as liaison between the MD and various functional teams; track decision follow-ups.

• Communication - Internal & External:

  Handle calls, emails, and confidential correspondences.

• Meetings - Organising & Follow-ups:

  Prepare agendas, MOMs, and track action points from key business meetings.

• MIS & Reporting - Data Compilation:

  Collect, analyse, and present reports from different departments.

• Confidential Handling - Records & Archives:

  Maintain documentation of business-critical and confidential data.

• Event & Visit Planning - Internal & External:

  Coordinate logistics for client visits, plant reviews, and corporate meetings.

• Compliance & Governance - Statutory Calendar:

  Support the MD with timely updates on key governance and statutory

Skills & Competencies:

• Communication:

  Strong verbal and written communication across all business levels.

• Coordination:

  Ability to follow up and close tasks with multiple teams simultaneously.

• Documentation:

  Skilled in professional business writing, minutes, and drafting correspondences.

• Data Management:

  Proficient in Excel, dashboards, and internal reporting.

• Time Management:

  Ability to manage multiple priorities and deliver on tight schedules.

• ERP & Systems:

  Good working knowledge of ERP and MS Office.

Attributes:

• Professionalism:

  Maintains highest levels of integrity and confidentiality.

• Accountability:

  Takes ownership and delivers within timelines.

• Multi-tasking:

  Efficiently handles diverse tasks under time pressure.

• Interpersonal Skills:

  Builds rapport and coordinates with internal and external stakeholders effectively.

• Initiative:

  Proactively anticipates MD's needs and acts independently.

Locations:

Khopoli (Maharashtra)/ Rabale (Navi Mumbai) / Ghansoli (Navi Mumbai)

About Hi-Tech:

Founded in 1989, Hi-Tech Radiators is a global leader in galvanised radiators and corrugated tanks for transformers.

Serving clients such as Siemens, ABB, Hitachi, Toshiba, Wesco and others, we operate across Europe, Middle East, Africa, USA, Taiwan, and India.

Our facilities:

• Tank Division: MIDC, Rabale, Navi Mumbai
• Radiator Division: Khopoli, Maharashtra
• Headquarters: Ghansoli, Navi Mumbai

prashant.telang@hitechradiators.com