Executive Administration

About Organization

Centre for Digital Innovation and Product Development (CDIPD) is a Centre of Excellence under Digital University Kerala, dedicated to spearheading advancements in the digital realm. Established to catalyze innovation, CDIPD is committed to empowering organizations through cutting-edge technologies. With a mission to unlock the full potential of digital innovations, CDIPD fosters a culture of creativity and collaboration, driving positive transformations in the ever-evolving digital landscape. Welcome to a centre that fuels ideas, sparks innovation, and transforms concepts into impactful digital realities.

Essential Qualification

MBA (Full Time) Program preferably with specialization in Operations/HR or General Management) from a recognized University or Institution.

Essential Experience

• Minimum 4 years of post-qualification experience in administrative/operations roles with industry or similar organizations.
• Proven ability in handling day-to-day administrative operations, and internal coordination.
• Hands-on experience in managing office documentation,
• Familiarity with ERP systems and digital file management systems
• Experience in organizing official meetings, events, and travel arrangements.
• Experience in scheduling clients meetings, coordination with Director and Project Managers
• Experience in office administration of a head of the Institution like EXO/CEO level in an industry or similar organisations
• Familiarity with budgeting, service contracts, agreements, project management support, and project-based administrative coordination.
• Exposure to quality certification-related administrative compliance

Desirable Experience

• Experience in office administration of a head of the Institution like EXO/CEO level in an industry or similar organisations

• Familiarity with budgeting, service contracts, agreements, project management support, and project-based administrative coordination.

• Exposure to quality certification-related administrative compliance.

Required Skills:

• Strong organizational, planning, and multitasking skills.
• Ability to manage correspondence, reports, and confidential records efficiently.
• Organisation and management scheduling of meetings, events,
• Coordination of meetings with clients, communication management, travel and logistics management etc.
• Strong drafting skills on letters and communications
• Proficiency in MS Office, office automation systems and meeting management systems.
• Excellent verbal and written communication in English and Malayalam.
• Good interpersonal and problem-solving skills, with a collaborative mindset.

• Provide high-level executive support to the Director, functioning as an Executive Assistant
• Manage the Director’s calendar, schedule internal and external meetings, and coordinate appointments with clients, partners, and stakeholders.
• Draft official correspondence, preparation of internal notes, preparation of MOM, manage communications, and maintain records of sensitive discussions and decisions.
• Prepare meeting agendas, record, prepare and circulate minutes of meetings, and ensure timely follow-ups on assigned action items.
• Liaise with external clients, collaborators, and vendors for meetings, communications, and project coordination.
• Organize and support events, workshops, and high-level visits involving government, academic, or industry partners.
• Ensure smooth day-to-day administrative functioning and implement best practices in executive support.
• Ensure adherence to institutional administrative policies, timelines, and reporting requirements.
• Support the smooth execution of project-related administrative functions and maintain confidentiality in all matters.
• Oversee digital file management, document tracking, and archiving in compliance with DUK administrative protocols.

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Salary: