Company Secretary

We have an excellent job opportunity for the position Company Secretary at our organization Matrix ComSec based at Vadodara, Gujarat. Please find below the job description and company details for your reference.

Company Overview

Established in 1991, Matrix (www.matrixcomsec.com) is a leader in Security and Telecom solutions for modern businesses and enterprises. Matrix has launched cutting-edge products like Video Surveillance Systems - Video Management Software, Network Video Recorder, and IP Camera, Access Control and Time-Attendance Systems as well as Telecom Solutions such as Unified Communications, IP-PBX, Universal Gateways, VoIP and GSM Gateways, and Communication Endpoints. These solutions are feature-rich, reliable, and conform to international standards. Having global footprints in Asia, Europe, North America, South America, and Africa through an extensive network of more than 2,500 channel partners, Matrix ensures that the products serve the needs of its customers faster and longer.

We aspire to be the world leader in innovative telecom and security solutions by offering cutting-edge, high-performance telecom and security solutions to business customers.

Role Overview

The Company Secretary is pivotal in safeguarding legal and regulatory compliance, strengthening corporate governance, and advising the Board and senior leadership.

Key Responsibilities

1. Corporate Governance & Board Support

• Coordinate and manage Board of Directors’ meetings, Committee meetings, AGMs/EGMs—preparing notices, agendas, minutes, and follow-ups.
• Advise the CFO on legal and statutory obligations, corporate governance best practices, and strategic decisions.
• Organize stakeholder communication and ensure the proper execution of Board directives.

2. Regulatory Compliance & Legal Filings

• Maintain statutory registers (e.g., members, directors, charges); file annual returns, forms, and resolutions with MCA, ROC, and other authorities.
• Monitor and ensure compliance with the Companies Act, 2013.
• Undertake secretarial audits to verify adherence to statutory and governance requirements.

3. Compliance Oversight & Risk Management

• Draft and manage the annual compliance calendar, internal checklists, and process documentation.
• Identify compliance risks, undertake periodic compliance testing, and follow up on remediation measures.
• Timely escalation of any significant compliance breaches to the Board or the appropriate committee.

Qualifications & Competencies

• Commerce Graduate/ Law Graduate, Qualified Company Secretary
• Proven experience in compliance, secretarial practice, corporate governance, and legal frameworks.
• Exceptional organizational, communication, analytical, and drafting skills.
• High integrity, professional ethics, and the ability to maintain stakeholder confidence.
• Proficiency in regulatory portals (e.g., MCA, ROC, SEBI), and digital governance tools.

Reporting & Stakeholder Engagement

• Reports directly to the CFO.
• Coordinates closely with Finance, Legal, HR, RTA, internal auditors, and external advisors.

Location: Vadodara

Job Type: Full-time

Work Location: In person