Associate Co-Sec

Job Description

Company Description ABOUT IQ-EQ We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top 15 private equity firms. Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts. Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. We’re driven by our Group purpose, to power people and possibilities. Job Description The Co-Sec services Associate assist with all aspects of the tasks pertaining to company secretary, legal processes related to Alternative Investment Fund, it’s fund structures and any other structures or entities. The Associate should perform assigned tasks with minimum supervision or coaching and thrive to bring value addition associated with this role. The Associate communicates independently with all stakeholders on operational matters and be able to provide solutions to the issues or resolve them such that it should not have impact on any deliverables. Tasks Ensure compliance with the provisions of the Companies Act, 2013 or other applicable laws to the entities or clients that the Associate work upon. Manage the board of directors' calendar, prepare meeting materials and ensure effective communication with stakeholders. Prepare meeting pack including drafting minutes, resolutions and agenda. Ensure distributing the pack to the stakeholders before the due date. Be responsible to maintain accurate corporate records, statutory registers, including filings with the Registrar of Companies (ROC) and other regulatory bodies. Coordinate or conduct shareholders or directors or other meetings and manage the company secretarial functions. Prepare and file annual reports and other regulatory or statutory disclosures or updates. Liaise with legal counsel on corporate governance matters and ensure compliance with company or Group’s policies and procedures. Liaise with legal team on finalising service agreements with clients or any other legal document. Adhere to the key performance indicators such as accuracy and timeline. Stay up to date on relevant corporate governance regulations and best practices. Key competencies for position and level Internal and external stakeholders focus Communicates effectively Plans, aligns and deliver Business and action oriented Self-starter Key behaviours we expect to see Role In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Accuracy Attention to detail Collaboration Organisation Proactivity Relationship building Taking ownership Qualifications Required Experience Education / Professional Qualifications Primarily a Postgraduate with a degree in Law or similar professional qualifications like CS, Inter CS etc. Background experience Minimum 1 year of experience in a similar profile is preferable Technical An advanced knowledge of Laws and Regulations regarding AIFs, Corporates and other legal structures in India Computer / program knowledge Advanced knowledge of MS Office suite, Word, Excel, PowerPoint and Outlook Company, product and market knowledge Hands-on with corporate and legal structures; basic knowledge of Indian capital market or private equity funds Languages Fluent in English Additional Information OUR COMMITMENT TO YOU AND THE ENVIRONMENT As a forward-looking business, sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining meaningful, long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment. There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,500+ employees - from 94 nationalities, speaking 41 languages across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support female managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced. We’re committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our clients' sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning. Show more Show less